1. Certificate IV in Project Management Project Management Environment Course Number Qualification Code BSB41507

2. Project Management Environment
Projects take place within environments that can greatly impact on the manner in which the project is executed and the achievement, or not, of the project’s objectives and success measures
Success occurs when the –
expectations of the project sponsor or client are met
agreed project objectives have been met
business outcomes have been realised
timeframe and budget have been delivered
quality and scope requirements have been delivered

3. Project Tradeoffs Time Quick Quality Cost Good Cheap
Really means
Project success is often reliant on the project manager’s ability to manage stakeholder expectations and make trade offs between key project dimensions

4. Project Management Framework
Cost
Scope
Risk
Human Resources
Communication
Time
Quality
Procurement

5. Project Management Environment
Experience
Methodology
Cost
Scope
Risk
Human Resources
Communication
Time
Quality
Procurement
Standards
Policies
Procedures
Regulations
Skills
Industry
Organisational Maturity

6. PMBOK – Project Lifecycle 5 Process Groups
Initiation
Planning
Execution
Close
Monitor
Control
Project management processes ensure the effective flow of the project throughout its existence. The processes encompass the tools and techniques involved in applying the 9 knowledge areas
Figure 3-1 Project Management Process Groups (PMBOK 4th edition)

7. Other Lifecycles and Methodologies
Many organisations and industries have different project management methodologies and lifecycles
It is critical to be flexible in the application of project lifecycles and methodologies and to work within the policies and procedures of the organisation
It is important to develop a common language and understanding within the project team during the planning process

8. PMBOK Project Initiation Processes
Planning
Execution
Close
Monitor
Control
Develop Project Charter
Develop preliminary scope statement

9. PMBOK Project Planning Processes
Initiation
Planning
Execution
Close
Monitor
Control
Develop Project Management Plan
Plan and define project scope
Create the Work Breakdown Structure
Estimate resources, budget and timeframes
Develop the project schedule
Identify risks and develop risk management plans
Plan and determine communication approach

10. PMBOK Project Execution Processes
Initiation
Planning
Execution
Close
Monitor
Control
Direct and manage project execution
Perform quality assurance
Assemble and develop the project team
Acquire project resources
Distribute information on project progress and issues

11. PMBOK Project Monitoring and Controlling
Initiation
Planning
Execution
Close
Monitor
Control
Manage the project team
Verify and control project scope
Monitor and manage the project schedule
Monitor and manage project budget
Undertake quality control activities
Manage key stakeholders and project sponsor
Report on project performance and status
Monitor and control risks and issues

12. PMBOK Project Closure Processes
Initiation
Planning
Execution
Close
Monitor
Control
Close project
Review project against success measures
Transition from project to business as usual

13. Enterprise Environmental Factors
These can greatly influence the success of any project, examples –
Organisational culture, structure and processes
Government or industry standards and regulations
Existing human resources and personnel policies
Stakeholder risk tolerances
Established communication and approval channels
Infrastructure and facilities
Project management information systems
Political and economic climate
Level of project management maturity
PMBoK Guide – Fourth Edition

14. Organisational Influences
Organisational culture, style and structure influence how projects are performed
The degree of project management maturity is particularly critical
Internal project management systems, methodologies and frameworks are important
Influences can be both internal and external
PMBoK Guide – Fourth Edition

15. Organisational Culture and Style
Organisational culture is an enterprise environmental factor that can manifest in many ways, examples –
Shared vision and values
Common norms, beliefs and expectations
Policies, methods and procedures
View of authority relationships
Work ethic and work hours
PMBoK Guide – Fourth Edition

16. External Factors and Influences
Supplier & Partner
Structures
Economic
Climate
Scientific
Advances
Legislation
Political
Climate
Technological
Advances
Public Opinion
Labour Market
Regulations
Local & International
Conditions
Standards
Competitor Actions

17. Organisational Structure
Organisational structure can greatly impact how projects are conducted
Organisational Structure vs Project Characteristics
Functional
Weak
Matrix
Balanced
Strong
Project
Based
Project Manager’s Authority
Little or None
Limited
Low to Moderate
Moderate to High
High to Almost Total
Resource Availability
Control of Project Budget
Manager
Functional Manager
Mixed
Project Manager
Project Manager’s Role
Part-time
Full-time
Project Management Support Staff
PMBOK 4th edition – Table 2-1

18. Organisational Project Processes
Project Lessons
Learned
Project History
HR Policies &
Procedures
Procurement
Guidelines
Risk Management
Guidelines
Approval
Procedures
Project Management
Tools
Risk and Issue
Logs
Templates
Quality
Procedures
Standards
Post Implementation
Review Guidelines
Project Review
Guidelines
Status Reporting
Procedures
Past Project
Statistics
Project Management
Methodology
Policies &
Procedures
Project Management
Tools

19. Influences of Organisation Size
There is normally considerable task specialisation in large organisations, coupled with formal processes for delegating authority, business planning and managing performance
In small organisations people often need to assume many roles and manage several functional areas. Management processes are often less formal

20. Example Project Management Methodology

21. Pay particular attention to table 3.1 on page 43
Recommended Reading
If you haven’t already done so, please take some time to review the PMBOK Chapters 2 and 3
Pay particular attention to table 3.1 on page 43
This could take 30 to 45 minutes

22. Ethics & Code of Conduct Review
Please go to Tests & Tasks – Intro to Projects and the Project Environment and complete the review questions that have been assigned.
The questions are multiple choice and short answer.
Results will count towards your participation mark and also help your Course facilitator get to know your understanding of project management lifecycles and methodologies.
You have 45 minutes to undertake the activity and can submit up to two times if you are unhappy with your original result.
Practice
Learn
Improve

23. Assessment Activities
Please proceed to Tests & Tasks and complete the Intro to Projects and the Project Environment. Then proceed to Ethics and Code of Conduct in the Learning Program. Best of Luck!
These Intro to Projects and the Project Environment exercise
is due at the end of Week 2 in the Course Delivery Schedule 23