1. Onsite Clinic Development & Management Request for Proposal 11- 80
Pre-Proposal Conference
June 29, 2011
1:00 PM
Nicole Kenney, Department of Administration

2. Agenda General Information Purpose & Scope of RFP Key Dates
Proposal Preparation & Evaluation
Minority and Women’s Business Enterprises
Question and Answer Session

3. General Information Sign-In Sheet for Attendees
Sign-In Sheet and PowerPoint will be posted on State’s Solicitation Website
Hold questions until the end of the presentation
Any verbal response is not considered binding; respondents are encouraged to submit any question formally in writing if it affects the proposal that will be submitted to the state.

4. Purpose of the RFP
The purpose of this RFP is to select a vendor to develop and manage an onsite clinic in the Indiana Government Center building in Indianapolis.
Contract Term: 4 years
Three years from the date of contract execution
possibility of a one-year renewal
The state expects respondents to provide highly competitive cost solutions with consideration of the contract term.

5. Scope of RFP
The State of Indiana is exploring the possibility of offering onsite medical services to approximately 15,000 eligible State of Indiana employees working in Marion County, to include but not limited to: primary care, health risk assessments, immunizations/injections, new hire physicals (limited scope), exams and screenings, prescriptions, and pharmaceuticals.
This clinic will only be open to eligible employees, not spouses or dependents.

6. Scope of RFP Clinic Development
10,000 square feet on ground floor of IGC
Attachment G is floor plan of the available space.
Mandatory requirement of the awarded vendor to follow public works procurement process to develop the clinic and locker/shower area.
Construction begins September 2011 with clinic opening January 2012.
All permanent structures will be owned by the State at the end of the contract term.

7. Scope of RFP Clinic Management
Minimum Services Provided to Eligible State Employees
Primary Care
Health Risk Assessments
Immunizations & Injections
New Hire Physicals (limited scope)
Exams & Screenings
Prescriptions & Pharmaceuticals
Coordination with the State of Indiana Wellness Program to provide, educational, intervention, and incentive programs
Lab tests, biometric screenings, & preventive care

8. Scope of RFP Clinic Management
Anticipated operating hours of 7:30 am – 5:00 pm Monday - Friday; not open on state holidays.
The State currently has a population of 85% of employees covered under consumer driven health plans that may be paired with an HSA. The state will customize its level of services for this onsite clinic in order to comply with IRS guidelines, Notice

9. Key Dates Activity Date Issue of RFP June 22, 2011
Pre-Proposal Conference
June 29, 2011
Deadline to Submit Written Questions
July 1, 2011
Response to Written Questions/RFP Amendments
July 8, 2011
Submission of Proposals
July 15, 2011
The dates for the following activities are target dates only. These activities may be completed earlier or later than the date shown.
Proposal Evaluation
July 15, TBD
Formal Presentations
Week of August 1, 2011
Final Detailed Cost Proposal for Construction of Clinic
Week of August 15, 2011
Proposal Discussions/Clarifications (if necessary)
TBD
Best and Final Offers (if necessary)
Contract Award
Week of August 29, 2011
Procurement & Construction of Clinic
September 2011
Onsite Clinic Opening
January 1, 2012

10. Proposal Preparation Submit your responses within the templates
Attachment E, Business Proposal Template
Attachment F, Technical Proposal Template
Attachment D, Cost Proposal Template
All-inclusive per eligible member per month fee for the entirety of the scope of services required by the state resulting in the contract.
State has identified 15,000 eligible employees
Detail the fees included in the PMPM fee
Detail the fees passed through to the state
Lab services, pharmaceuticals, etc.

11. Proposal Preparation Buy Indiana Preference, 5 definitions
Status shall be finalized by proposal due date.
Details provided in Business Proposal.
Attachment C, Indiana Economic Impact
Definition of FTE (Full-Time Equivalent)
Example: If a Respondent has 5 full time employees and is bidding on its 5th contract, and all contracts get an equal amount of commitment from the employees then each employee commits 20% of his or her time to the new contract:
0.2 x 5 employees= 1 FTE.

12. Proposal Evaluation Summary of Evaluation Criteria:
1. Adherence to Mandatory Requirements
Pass/Fail
2. Management Assessment/Quality (Business & Technical)
35 points
3. Cost (Cost Proposal)
20 points
4. Indiana Economic Impact
15 points
5. Buy Indiana
10 points
6. Minority (10) and Women Business (10)
Subcontractor Commitment 20 points (potential 2 bonus pts)
* 100 Total Points

13. Minority and Women’s Business Enterprises
Charles Hill, MWBE Division
Contact Information
- or Phone:
Complete Attachment A, MWBE Form
- Include sub-contractor letters of commitment
Goals for Proposal
- 8% Minority Business Enterprise
- 8% Women’s Business Enterprise

15. Minority and Women’s Business Enterprises
Prime Contractors must ensure that the proposed subcontractors meet the following criteria:
Must be listed on the IDOA Directory of Certified Firms
Each firm may only serve as once classification – MBE or WBE
A Prime Contractor who is an MBE or WBE must meet subcontractor goals by using other listed certified firms. Certified Prime Contractors cannot count their own workforce or companies to meet this requirement.
Must serve a commercially useful function. The firm must serve a value-added purpose on the engagement.
Must provide goods or service only in the industry area for which it is certified as listed in the directory at
Must be used to provide the goods or services specific to the contract
National Corporate Diversity Plans are generally not acceptable

17. Minority and Women’s Business Enterprises
TOTAL BID AMOUNT:

18. Minority and Women’s Business Enterprises
Effective April, 2011, a new MWBE scoring methodology will be utilized for all RFP’s released
New Process – MWBE scoring is conducted based on 20 points plus a possible 2 bonus points scale
- MBE: Possible 10 points + 1 bonus point
- WBE: Possible 10 points + 1 bonus Point
Professional Services Scoring Methodology:
- The points will be awarded on the following schedule:
- Fractional percentages will be rounded up or down to the nearest whole percentage
- Submissions of 0% participation will result in a deduction of 1 point in each category
- The highest submission which exceeds the goal in each category will receive 11 points (10 points plus 1 bonus point). In case of a tie both firms will receive 11 points % 1% 2% 3% 4% 5% 6% 7% 8%
Pts.
1.25
2.50
3.75
5.00
6.25
7.50
8.75
10.00

19. Minority and Women’s Business Enterprises
RFP MWBE Scoring Example
Bidder
MBE %
Pts.
WBE %
Total Pts.
Bidder 1
12.0%
10.0
10.0%
11.0
21.0
Bidder 2
6.0%
7.5
4.0%
5.0
12.5
Bidder 3
8.0%
20.0
Bidder 4
16.0%
0.0%
-1.0
Bidder 5
-2.0

20. Additional Information
IDOA PROCUREMENT LINKS AND NUMBERS
BUYIN (8946) For Vendor Registration Questions
For Inquiries Regarding Substantial Indiana Economic Impact
Link to the developing “one stop shop” for vendor registry with IDOA and Secretary of State.
B. Secretary of State of Indiana:
Can be reached at (317) for registration assistance.
C. See Vendor Handbook:
Online version available at
Minority and Women Owned Business Enterprises:
for table of IDOA certified MBEs and WBEs. For more WBE’s information
E. RFP posting and updates:
Go to (select “State of Indiana Opportunities” link)
Drag through table until you find desired RFP/RFI number on left-hand side and click the link.

21. Questions and Answers

22. Thank You