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File Types, MS Word, and MS Excel
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File Types/Extensions
Name that file extension! .doc Microsoft Word Document
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File Types/Extensions
Name that file extension! .docx Microsoft Word Open XML Document
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File Types/Extensions
Name that file extension! .log Log File
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File Types/Extensions
Name that file extension! .rtf Rich Text Format File
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File Types/Extensions
Name that file extension! .csv Comma Separated Values File
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File Types/Extensions
Name that file extension! .ppt PowerPoint Presentation
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File Types/Extensions
Name that file extension! .gif Graphical Interchange Format File
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File Types/Extensions
Name that file extension! .pdf Portable Document Format File
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File Types/Extensions
Name that file extension! .xlsx Microsoft Excel Open XML Spreadsheet
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File Types/Extensions
Name that file extension! .exe Windows Executable File
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File Types/Extensions
Name that file extension! .jar Java Archive File
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File Types/Extensions
Name that file extension! .asp Active Server Page
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File Types/Extensions
Name that file extension! .css Cascade Style Sheet
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File Types/Extensions
Name that file extension! .msi Windows Installer Package
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Microsoft Word
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Microsoft Word Word processing software Commonly used for:
resume creation cover letter creation documentation design documents requirement documents status reports
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Ribbon Beginning with Office 2007 Microsoft began to utilize a “Ribbon” Contains toolbars Arranged in tabs
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Home tab Allows you to change thing like:
font (type, size, color, etc.) bolding, italicizing, and underlining of text
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Home tab It also allows you to
change the text alignment (ex. center text) change line spacing (ex. double spaced) create bulleted, numeric, or outlined lists
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Insert tab Allows you to insert thing like: tables pictures shapes
charts
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Inserting a table Click on “Table”
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Select how many rows and columns you’d like to start with by hovering over the blocks. Click when you have the number of blocks you want selected. In this example I have selected 4 columns and 2 rows
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Your table will be inserted into your Word document
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All cells will be highlighted once the entire table has been selected.
You can select your entire table by clicking within it and then clicking the 4 arrow cross. All cells will be highlighted once the entire table has been selected.
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By right clicking on the selected table we are provided with a number of options
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We can insert more columns or rows, merge cells, etc.
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By clicking on “Borders and Shading
By clicking on “Borders and Shading...” we are provided with additional options we can apply to our table.
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We can change how our table’s borders appear or we can remove them completely
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Microsoft Word Demo
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Microsoft Excel Spreadsheet software Commonly used for:
performing calculations forecasting reporting Analysis documentation requirement documents matrixes charts
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Microsoft Excel Allows a user to easily
sort data filter data perform “what if” analysis auto-fill cells drag and drop information Excel can have a connection to a database, thereby allowing it to pull data from it
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Ribbon Similar to the one in word
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The “Home” tab allows us to easily change the formatting of numbers
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A spreadsheet is made up of rows (represented by numbers), columns (represented by letters), and cells (represented by a letter/number combination In this example the selected cell is C5
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We can type information into a cell
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More importantly we can type formulas into a cell
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Once we enter the formula the cell displays the result of it.
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Another formula example
A1:A5 is called a range of cells The sum function is telling excel to sum the numbers in the specified range
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Excel provides a ton of useful functions that can be applied to data
Examples include: sum average max min if year
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Microsoft Excel Demo
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