1. Oklahoma State Regents for Higher Education Improving Our Future by Degrees GRANT WRITING eTRAINING in OKLAHOMA Dr. Linda Mason Coordinator of Grant Writing and External Funding Assistance lmason@osrhe.edu

2. About the Oklahoma State Regents Oklahoma State System of Higher Education - 1941 constitutional bodyOklahoma State System of Higher Education - 1941 constitutional body Current enrollment - 233,000 studentsCurrent enrollment - 233,000 students 25 colleges and universities (52 campuses), 11 constituent agencies and one higher education center25 colleges and universities (52 campuses), 11 constituent agencies and one higher education center The State System coordinated by the Oklahoma State Regents for Higher Education - each institution governed by a board of regentsThe State System coordinated by the Oklahoma State Regents for Higher Education - each institution governed by a board of regents The State RegentsThe State Regents –prescribe academic standards of higher education –determine functions and courses of study at state colleges and universities –grant degrees –recommend to the state Legislature budget allocations for all institutions –recommend proposed fees within limits set by the Legislature –manage 23 scholarships and special programs –in cooperation with the Office of State Finance, operate OneNet, the state's information and telecommunications network for education and government –operate the Oklahoma Guaranteed Student Loan Program, which guarantees loans made to students by the private sector Oklahoma State Regents

3. OneNet About OneNet Comprehensive network - unlike any other in the country - utilizing fiber optics and wireless technologies to transmit video, voice and data throughout Oklahoma, the nation and the world.Comprehensive network - unlike any other in the country - utilizing fiber optics and wireless technologies to transmit video, voice and data throughout Oklahoma, the nation and the world. OneNet is not a state-owned utility - state led partnership among electronic and internet service companies, equipment manufacturers and service providers. 1992 - statewide capital bond issue - $14 millionOneNet is not a state-owned utility - state led partnership among electronic and internet service companies, equipment manufacturers and service providers. 1992 - statewide capital bond issue - $14 million –OneNet leases 90% of its circuits from 39 of the 44 providers in Oklahoma. Part of most advanced research network in worldPart of most advanced research network in world –National LambdaRail (NLR)

4. OneNet

5. OneNet OK Video Site Connections OK Connection Count by Constituent Group Department Connections Higher Education135 K-12556 Career Technology Centers 74 State Agencies551 Libraries105 Army National Guard 70 Courts 61 Hospitals (Gov’t/Private) 68 Law Enforcement Agencies 24 Municipalities 29 Non-Profits 32

6. OneNet Internet2 Peers OneNet can connect to sites in these states

7. OneNet Internet2 Peers Austria (ACOnet) Belgium (BELnet) CERN Croatia (CARnet) Czech Rep. (CESnet) Cyprus (Cynet) Denmark (UNI-C) Estonia (ESnet) Europe (GEANT) Finland (FUnet) France (RENATER) Germany (G-Win) Greece (GRnet) Hungary (HUNGARnet) Iceland (ISnet) Ireland (HEAnet) Israel (IUCC Israel (IUCC Italy (GARR) Latvia (LATNET) Lithuania (LITNET) Luxembourg (RESTENA) Netherlands (SURFnet) Norway (UNINETT) Poland (PCSS) Portugal (FCCN) Romania (RNC) Russia (RIPN) Australia (AARNET) China (CERNET, CSTNET, NSFCNET) Hong Kong(HARNET) Japan (SINET, WIDE, IMNET, JGN) Korea (KOREN, KREONET2) Singapore (SingAREN) Philippines (PREGINET) Taiwan (TANET2) Thailand (UNINET, ThaiSARN Slovakia (SANET) Slovenia (ARNES) Spain (RedIris) Sweden (SUNET) Switzerland (SWITCH) United Kingdom (JANET) Australia (AARNET) China (CERNET, CSTNET, NSFCNET) Hong Kong(HARNET) Japan (SINET, WIDE, IMNET, JGN) Korea (KOREN, KREONET2) Singapore (SingAREN) Philippines (PREGINET) Taiwan (TANET2) Thailand (UNINET, ThaiSARN Argentina (RETINA) Brazil (RNP2/ANSP) Canada (CA*net) Chile (REUNA) Mexico (CUDI) United States (Abilene, vBNS) Venezula (REACCIUN-2)

8. OneNet National Lambda Rail Commodity Internet 1 Gig & 2 OC-12s (Level3 – Global Crossings) Internet2-Abilene OC-12 in OKC National Lambda Rail 10 GigE X 32

9. Global Lambda Integrated Facility

10. Oklahoma Higher Education Oklahoma Geography Oklahoma Higher Education Oklahoma Geography

11. Map of Oklahoma Colleges and Universities 25 public HEI with 52 campuses Oklahoma Higher Education Oklahoma Higher Education

12. 2 comprehensive universities2 comprehensive universities 11 masters universities11 masters universities 12 community colleges12 community colleges 16 of 52 campuses are 3-5 hours’ drive Oklahoma Higher Education Oklahoma Higher Education

13. 17 of 25 Oklahoma colleges and universities17 of 25 Oklahoma colleges and universities 12 have 1-2 FTE12 have 1-2 FTE No Sponsored Programs OfficeNo Sponsored Programs Office = 8 home institutions + 27 branches Oklahoma Higher Education Sponsored Programs Offices Oklahoma Higher Education Sponsored Programs Offices

14. Oklahoma Higher Education State institution federal grant $ 2008 - $573,813,006 Range: $130k to $260 million Oklahoma Higher Education State institution federal grant $ 2008 - $573,813,006 Range: $130k to $260 million Comprehensive Universities *OU$258,513,468 *OSU$245,649,707 Regional Universities *LU $16,983,739 *ECU $12,093,187 *NSU $ 8,000,000 *SWOSU $ 7,529,951 SOSU $ 5,373,280 *UCO $ 3,526,859 OPSU$ 2,738,028 CU $ 1,674,344 *NWOSU$ 1,527,342 *USAO*USAO $ 130,000 RSU RSU Community Colleges Community Colleges CASC CASC$5,909,109 *OCCC$3,090,310 *OCCC$3,090,310 *RSC *RSC $2,500,000 *TCC *TCC $1,730,541 *RCC $500,000 *RCC $500,000 WSC EOSC EOSC CSC CSC MSC MSC SSC SSC NEOAM NEOAM

15. Oklahoma is an EPSCoR State Oklahoma Higher Education Oklahoma Higher Education

16. Oklahoma is an EPSCoR State EPSCoR State Participation EPSCoR State Participation

17. NSF national ranking of OK in federal grant $ Big 12 Higher Ed Research Rankings Big 12 StatesFed R&D $ S&E Doctorates Texas 2 3 Missouri 2023 Colorado 2516 Oklahoma 31 33 Kansas 3234 Nebraska 3638 Source: NSF, 2008 Oklahoma Higher Education Oklahoma Higher Education

18. Coordinator for Grant Writing Assistance Started as INBRE 80% Goal:…to enhance a robust grants culture in the Oklahoma higher education system, providing direct services to the agency, and focusing on the 4 year universities and the two-year colleges, or PUIs. Oklahoma Higher Education Oklahoma Higher Education

19. Budget Salary: 1.0 FTE (no support position; agency support, i.e. technical, printing, purchasing/finance, etc.) Materials & Supplies Travel: (travel to all 25 college campuses + professional development travel) Summer Grant Writing Institute: EPSCoR Grant + Regents + Participant Registration Oklahoma Higher Education Oklahoma Higher Education

20. Functions Training (awareness, motivation, opportunities, grantwriting, grantsmanship, administration, strategic planning, etc.) Information (web, newsletter, grant opportunities announcements) Data (institutional research, peer institution grant activity, access to institutional degree data, etc.) Collaborations (facilitation, support, needed services) Oklahoma Higher Education Oklahoma Higher Education

21. Training Training Grant Writing Training Activities –Weekly Brown Bag eLunch –Summer Grant Writing Institute –8 Week Small Group Institutes –One Day Training –.5 Day Target Training –8 Week Small Group Institutes –Individual/Small Group Planning and Consultation –Short Information Presentations

22. 5 Year Results 5 Year Results Participants 1500/year (700 via video) 7500 to date Travel Savings $35,000/yr mi $ 8,000/yr hotel $34,000/yr per diem $77,000/yr $383,000 over 5 years Participating Institutions All 25 public institutions 7 private institutions 6 New SPOs 2 New Undergraduate Research Fairs 10 CUR Teams OK rank 45 th to 37 th /31 st

23. 5 Year Results* 5 Year Results* 3,800 proposal submissions 1,500 repeat submissions $4 million to $10 million in new grants *estimates

24. eTraining Brown Bag eLunch eTraining Brown Bag eLunch

25. eTraining eTraining Grant Writing Training Activities Weekly Brown Bag eLunch 1.Every Monday 12 noon to 1:00 pm 2.2 years 3.Low quality production – no editing, music 4.High participation/varied participation 1-12 institutions – 1-40 participants in a group 5.Presentations, panels, directed discussions 6.Experts, grant recipients, administrators 7.Sometimes at OKC; sometimes onsite initiation 8.Videotaped – streaming for access on website

26. eTraining Summer Grant Writing Institute eTraining Summer Grant Writing Institute

27. - 35-45 participants - 35-45 participants - 13-15 mentors - 13-15 mentors - 17-20 institutions - 17-20 institutions 1.Preliminary Training 1 month before – - grant opportunity selection - partnership development - institutional support - gathering supporting research - budget preparation - student involvement 2.Remote mentor/participant meetings 3.Remote mentor during the Institute 4.Sessions with Federal Agency Program Directors

28. eTraining Remote Mentor

29. eTraining Sessions with Federal Agency Program Directors eTraining Sessions with Federal Agency Program Directors

30. eTraining 8-week Small Group Institute eTraining 8-week Small Group Institute

31. eTraining eTraining Grant Writing Training Activities 8 Week Small Group Institutes 4-6 faculty members4-6 faculty members 3-5 institutions3-5 institutions 2 hours per week2 hours per week 1.Data presentations 2.Discussions 3.Email exchange of documents 4.Office meeting

32. eTraining eTraining Grant Writing Training Activities One Day Training

33. eTraining eTraining One Day Training

34. eTraining eTraining Grant Writing Training Activities One Day Training 1.10-25 onsite 2.2-10 connecting sites 3.1-25 participants at connecting sites 4.Email exchange of documents 5.Data presentations 6.Discussions – over video and muted small groups

35. eTraining eTraining Grant Writing Training Activities.5 Day Target Training

36. eTraining eTraining Grant Writing Training Activities.5 Day Target Training Search and Select NSF in Brief USD of Educ in Brief Undergraduate Research Opportunities 1.10-25 onsite 2.2-10 connecting sites 3.1-25 participants at connecting sites 4.Email exchange of documents 5.Data presentations 6.Discussions – over video and muted small groups

37. eTraining eTraining Grant Writing Training Activities Individual/Small Group Planning and Consultation

38. eTraining Individual/Small Group eTraining Individual/Small Group Grant Writing Training Activities Individual/Small Group Planning and Consultation 1. One institution at a time 2. Partner groups 3. As needed 4. Facilitated discussions, planning ideas, agreements 5.Office meetings

39. eTraining Partner Groups eTraining Partner Groups Remote mentor during the Institute

41. List of Equipment h.323 video conferencing codecs OneNet clients use IP only MCU or Multipoint Conferencing Unit Polycom Ipower system – office unit Polycom HDX9000 high definition system, Polycom VS4000, Polycom vsx7000 & Tandberg 3000MXP High Definition system Polycom and Tandenberg – around the state eTraining eTraining

43. eTraining Good News/Bad News eTraining Good News/Bad News Bad News: Challenges Technical difficulties Varied technical staff Discomfort with technology Inconvenient rooms Onsite faculty/staff unfamiliar with responsibility Communication difficulties Lack of personal investment – time, travel, $, cell phones

45. eTraining Good News/Bad News eTraining Good News/Bad News Good News! Benefits No additional cost Saves $ thousands Time friendly Interactive Inclusive Generational learning style of technology

46. eTraining

47. Future Plans Online course – Beginning Grant WritingOnline course – Beginning Grant Writing Statewide Undergraduate Student Research Initiative – faculty development via videoconferenceStatewide Undergraduate Student Research Initiative – faculty development via videoconference More interaction with federal program directors and visits with expertsMore interaction with federal program directors and visits with experts Increased faculty mentoring meetingsIncreased faculty mentoring meetings Professional group collaborative meetings – CGR & ROCCProfessional group collaborative meetings – CGR & ROCC eTraining What’s Next eTraining What’s Next

48. eTraining in Oklahoma

49. NSF Highlights Highlight ID: 18154, Version: AC/GPA Biotechnology/Bioinformatics Teacher Discovery!: From Leading Teachers to Teacher Leaders BBTD students use micropipettors, Electrophoresis systems, thermal cyclers, and reagents to answer their research questions in their school setting. Permission Granted Credit: Charlotte Mulvihill NSF Highlight An Oklahoma Community College Grant Project

50. eTraining in Oklahoma

53. Questions? Questions?

54. Contact: Linda Mason, Ed.D. 405-225-9486 lmason@osrhe.edu http://www.okhighered.org/grant-opps/ IP: 164.58.250.178 COORDINATOR FOR GRANT WRITING AND EXTERNAL FUNDING TECHNICAL ASSISTANCE