1. IDP Conference 2004 “Developmental Governance in Action” SESSION 4: ‘ IDP experience in the Western Cape’ - Philip Grobler Western Cape IDP Co-ordinator Dept of Local Government, Western Cape 5 March 2004 5 March 2004

2. Let’s take a look at our IDP journey … How far have we come? What did we achieve … or did not achieve? Where are we now?

3. Local Government Elections: 5 Dec 2000 ! … 30 New municipalities !

4. Attempted the “interim IDP” … To consolidate existing municipal plans … by March 2001 ?

5. Then came 2001-2002 … First ‘full’ IDP

6. Received documents & manuals Received IDP training … in 2001 Councillors IDP Managers Sector departments

7. We started …. Drafted district ‘frameworks’ … Draft municipal ‘process plans’ to guide the process

8. Learned about ‘IDP’ structures … Municipal Council Municipal Manager (Sect 55) IDP Steering Committee Subcommittees Project Task Teams Stakeholder and Community Participation IDP Representative Forum Metropolitan/ District/Local Level Stakeholder Structures Ward Committees Ward Level IDP Manager

9. Learned about a ‘5 phase’ IDP process ANALYSISANALYSIS STRATEGYSTRATEGY PROJECTSPROJECTS INTEGRATIONINTEGRATION APPROVALAPPROVAL Existing Development reality? Vision/Mission-> strategies->projects Project outputs Performance indicators Cost estimates/budget 5 year financial plan Spatial Framework Sectoral Programmes Institutional Plan Approved IDP OUTCOMES

10. Learned about project templates …

11. Service Delivery Local Economic Development Local Economic Development Community participation Spatial Integration Spatial Integration Poverty Reduction Sustainable Municipal Development Sustainable Municipal Development Sound Environment OUTCOME? A consultative, systematic, strategic and transparent way of decision-making Implement (Performance Management) Monitoring (Annually) Analysi s Approval Strategy Project s Integrated Budget Community Participatio n START We considered ultimate IDP outcomes? IDP PROCESS

12. We started on 1 July 2001 … Granted … some municipalities only started in September 2001! Most municipalities picked up speed … when budget needed to be linked ! Some mun’s used consultants … Some mun’s did not !

13. We established “IDP Forums” …

14. We held “forum” meetings … and workshopped …. We discussed our development reality … We decided where we want to go … VISION We prioritised … We confirmed existing work … … and eventually … …and shaped new projects..

15. We got IDP’s !

16. What did we achieve … or not achieve?

17. To determine our achievement we had to ‘assess’ the IDPs?

18.  Organisational arrangements  Participation  Methodology (i.e. IDP guide)  Support systems  Integration (from priorities to projects/prog’s)  Alignment (horizontal and vertical)  Planning-budget link  What ‘Skills’ do we have … We looked at eight areas of IDP … We looked at eight areas of IDP …

19. What did we find …

20. District and local municipalities started talking..

21. Mun’s did follow a strategic process … Economic Development & Tourism Development of new Municipal Services and Infrastructure Housing and Land Sport, Recreation and Culture Spatial and Environment Community Development Governance and Communication Community safety and security e.g. Mossel Bay IDP Strategies Quality of life For all Quality of life For all Social harmony Sustainable livelihoods Quality environment Projects & Services

22. Some IDPs linked to budget … R 236 921 000 R 21 451 000Infrastructure aid to Local Mun’s R 215 469 000 R 78 532 000Municipal Services R 26 683 000Land and Housing R 53 400 000Infrastructure R 51 207 000Institutional R 2 137 000Environmental R 3 509 000Economic Development * Example of a District Municipality AmountsIDP Development Objective

23. * Example: Knysna Municipality external funding dependancy Quantified external funding dependencies … ResponsibilityAmount over 3 years (Rands) District Municipaility900 000 Provincial Govt3 215 370 National Govt13 622 080 Municipal15 822 700

24. Summary of POSITIVE findings  IDP has become the principle planning document  IDP started to bring spheres of govt together  New relationships (partnerships) were created  Structured involvement did occur  Core skills were being developed around IDP  Innovative ideas generated on prioritisation  Identified ‘key development priorities’  Quantified our backlogs  Generated project ideas  Started to understand the support needs/systems

25. What we did not find … Areas of concern …

26. We did not see new ‘integrated systems’ … Structure and Process IDP Steering Committee IDP Representative Forum Project Task Teams Institutional Plan 5 year Financial plan Integrated Sector Programme / Plans Monitoring & Performance Management Plan Organisational Structuring (HR) Project & Programme Management (Budget) ANNUAL IDP REVIEW (PMS-BUDGET CYCLE) Structured External Partnerships Budget & Financial Management Performance Management Organisational Performance Management: * INPUTS *OUTPUTS * OUTCOMES Capital ProgrammeOperational Programme MAIN IDP OUTPUTS NEW

27. Critical management system elements … MAYOR / EXCO MUNICIPAL COUNCIL MUNICIPAL COUNCIL MAYOR / EXCO MUNICIPAL COUNCIL MUNICIPAL COUNCIL Committee 1 (IDP) Committee 2 Committee 3 Committee 4 “STRATEGIC MANAGEMENT TEAM” - Municipal Manager & Directors - IDP Manager (Project Management skills) (Integrated Financial Management) (Information Management) “STRATEGIC MANAGEMENT TEAM” - Municipal Manager & Directors - IDP Manager (Project Management skills) (Integrated Financial Management) (Information Management) Integrated Development Programmes (monitor IDP projects in budget) Project Team 1 Project Team 2 Project Team 3 Project Team 4 Line Dept 3 Line Dept 2 Line Dept 1 Line Dept 4 Line Dept 5 COMMUNITY FORUM (Project teams) INTEGRATED MANAGEMENT SYSTEM Financial/ Budget Project Communication & stakeholder engagement Contract Monitor & Evaluation (PMS)

28. We did not harness all our resources …

29. Early areas if concern after first round … Credible and the ‘right kind’ of information (trends/socio-econ) Ineffective IDP-municipal budget link Poor “project scoping” (without funding remain ‘wish lists’) Infrastructure focus prevented broader development debate Slavish following of IDP Guides – over complex processes Participation gaps – especially business community Lack of considering alternative service delivery partnerships Weak “inter-governmental” planning and budgeting Inadequate focus on “rural reality”

30. Where are we know?

31. 2004 – Year of second IDP review … July 2001 - June 2006July 2006 – June 2011JUL 2012-JUL 2017 Interim IDP March 2001 1 st FULL IDP March 2002 3 X IDP Review Mar ’03-’04-’05 5 YEAR TERM OF OFFICE DEC 2000 - DEC 2005 Elections Dec 2000 5 YEAR TERM OF OFFICE DEC 2005 - DEC 2010 Elections Dec 2005 2 nd FULL IDP March 2006 4xIDP Review Mar ’07-’10 Today STABILISATION Dec 2000 – 2002 CONSOLIDATION Jan 2003 – Dec 2010 SUSTAINABILITY Dec 2010 - Beyond 5 YEAR TERM OF OFFICE DEC 2010 - DEC 2015 Elections Dec 2010 3 rd FULL IDP March 2011 4xIDP Review Mar ’12-’15

32. INSTITUTIONALARRANGEMENTSPARTICIPATION Mngt of IDP IDP Forum Steering Committee Project Teams Councillors IDP Team Core skills Community Extern Roleplayers * dept’s / NGO’s private sector Forum operation * area involvement Mngt of process Forum utilisation District co-ordinate External access IDP METHOD Guide Packs Methodology * new ideas * prioritisation Training: * target groups * business Institutional model Project & Info Mngt IDP-budget process Networking INTEGRATION & ALIGNMENT Priorities > projects Sectoral integration Prescribe elements Link to PMS LM link to DM Municipal-provincial linkages Information flow IGR structures DM’s IDP role PAWC IDP role PLANNING- BUDGET LINK IDP projects in budget Funds secured CAPEX_ OPEX Medium term budget outlay Project design Budget cycle Project Mngt approach 60%60% 60 % 45 % Consider … 2002 ‘Score Card’ relevant?

33. We have clear ‘pointers’ to deal with … Institutional arrangement Participation IDP methodology Integration Alignment Planning-budget link Implementation hampering 1.IDP Team (strategic mngt) 2.Core skills 3.IDP within municipal systems 4.Stakeholder engagement 5.Forum / wards 6.External stakehold’s resources 7.Prioritisation tools 8.Project teams 9.Annual review cycle 10.Sectoral issues/‘prescribed’ 11.District-local mun’s 12.Provincial-municipal (IGR) 13.IDP-budget link (budget cycle) 14.CAPEX & OPEX link to IDP 15.Powers/functions 16.Info flow

34. Let’s deal with them.. and make true developmental governance a reality! Thank You !