1. 1 Incident Command System For Schools By: Bob King Director of Safety & Security Wenatchee School District #246

2. 2 The Incident Command System  Is used 1000’s of times a day in the fire service across the United States.  Police agencies are training to ICS and using the system when the situation calls for a larger than normal operation.  School Districts are using the ICS training in greater numbers.

3. 3 Partnerships in School Safety Planning  Safe school plans emphasize collaboration between schools and :  Law Enforcement  Fire Departments  Emergency Medical Services  Social services/ mental health agencies  Parents and families

4. 4 Use ICS in Safety Planning  The use of ICS in the planning process reinforces your team’s ability to use the methods in an actual incident.  The use of the ICS approach allows for cross- training of a number of personnel so that the functions can continue despite absences.

5. 5 Why We Need an ICS Plan- STANDARDIZATION District Crisis Management Plan Individual School Crisis Response Plan Responders Crisis Response Plan Community Response Actions School Incident Command System

6. 6 Who Benefits from Standardization?  School Security Officers  Principals  Office Staff  Teachers and Substitute Teachers  Para’s  District Support Personnel  Emergency Responders  Responding or Concerned Community  STUDENTS!

7. 7 What should we be prepared for?  Terrorism – Fire - Earthquakes  Dam Failure – Power Outages  Snow, Ice, Wind Storms  Hazardous Materials (Spills, leakage)  Vehicle Accidents – Train Derailment  Volcanic Eruptions  Nearby Crime Incident, Civil Unrest  Structure Failure

8. 8 School Response Options  Fire Drill/Evacuation  On site – short/long term (Shelter in place)  Off site – Building secured – secure route and location  Lockdowns  School Closure

9. 9 Effects on Schools  Community wide event = Limited support because resources are being stretched thin  District wide event = Moderate support, more resources available  Single school event = Major support, all resources can respond

10. 10 School Incident Management Team Designated Incident Management Teams for – Planning Designated Incident Management Teams for – PlanningResponseRecovery Federal mandate: NIMS - (National Incident Management System) Federal mandate: NIMS - (National Incident Management System) Must organize using Incident Command System Must organize using Incident Command System Fire, police and other responders will use the same system Fire, police and other responders will use the same system

11. 11 Team Tasks & Priorities  Safety & Security of the Students & Staff  Initiate immediate response  Coordinate with responding agencies  Understand the risk to responders and students  Understand the impact of the event on the school community  Communications with all involved  Work to minimize the impact of the event  Plan for the return back to normal school operations

12. 12 Incident Command System  Based on function, not personality or title  Expandable and contractible  Activate only what you need  Utilizes a chain of command  Span of control: 5 positions (Incident Commander, Operations, Logistics, Planning & Intel, Admin/Finance)  Standardizes responses from all responders

13. 13 Unified Command  Fire and police departments will be using the same organizational system  Police agencies now use ICS more often  Linked through the Liaison Officer  Who’s in charge? – Dependant upon the nature of the event  Could become an event that requires an Emergency Operations Center

14. 14 School Incident Command System First Aid Search & Locate Maintenance Security Accountability Sheltering Student Release PIO Liaison Safety Mental Health Team LogisticsOperations Transportation Food, Water, Supplies Communications Incident Log Recorder Record Keeping Incident Commander Planning & Intel. Admin. & Finance

15. 15 Command Staff  Incident Commander  Public Information Officer (PIO)  Liaison Officer  Safety Officer  Mental Health Team Rep.

16. 16 Incident Commander  Coordinate the response efforts  Divides responses by needed function  Delegate resources to fill those needs  Maintains “Big Picture” vantage point  Continually check on status, progress and needs of other resources or support  May (should) be in a separate command post from emergency responders

17. 17 Public Information Officer  Handles all media, both on-site and remote  May (should) be spokesperson or arrange interviews with written press releases  Establishes Media contact point or briefing area:  Protects command from distractions  Reduces freelancing by media as it provides one point for information  Communicates with public, staff, parents and students

18. 18 Liaison Officer  Vital link with other agencies on scene  Remains in contact with command at all times, either at primary CP or at secondary command post. (Radio Communications, Cell Phone, Hardwire Intercom)  Must have strong knowledge of the big picture & the strategic direction of command

19. 19 Safety Officer  The eyes and ears for command  The safety net for the incident  Responsible for the physical & emotional needs of the staff  Watches for unsafe actions or inactions  Authority to stop an unsafe action  Reports directly to command  Must be identified ( by vest) and be able to roam freely  Does not become involved in directing operations or the tactics used

20. 20 Mental Health Crisis Team Rep.  Responsible for mental health and support activities  Coordinates with community assistance  Develops mental health portion of Aftermath plan

21. 21 ICS Positions  Operations: Doers - Accountability, First Aid, Location and Shelters, Search & Locate, Security  Logistics: Getters - Resources, Transportation, Communication, Food, Water, Supplies  Planning/Intelligence: Thinkers -  Planning/Intelligence: Thinkers - Log Recorder, Information  Administration/Finance: Money and Records - Record keeping, funding, costs

22. 22 Operations   These are DOERS   Concerned with Accountability, Welfare, Student Release and Unification, Assembly Shelter, First Aid, Search and Rescue, Security

23. 23 Student Accountability Team  Checks attendance records  Cross matches lists  Both students and adults  Reports to the Operations Chief

24. 24 First Aid Team  Nurse should be leader  Backed up with other staff with first aid/CPR training  Supplies and records need to be easily accessed  A member might accompany children to hospital  Responsible for Patient Tracking

25. 25 Search and Locate Team  Responsible to “sweep” restrooms, hallways, classrooms and other areas for students  Community responders will do actual Search and Rescue when they arrive but Search and Locate Team may assist

26. 26 Assembly Shelter Team  Responsible for establishing and setting up evacuation site  Coordinates the supervision of students at the site until released  Works closely with the Parent Student Reunification team

27. 27 Student Unification Team  Sets up Parent Unification Center  Gets info from Accountability Team  Should have an Administrator present  Documents person picking up child

28. 28 Operations Operations MedicalSecurityStudent CareUtilities Search & Locate First Aid Treat & Transport On Campus Off-site Locations Supervision And Accountability Mental Health - Before and After Triage Student Unification Unification Site M&O Duties

29. 29 Logistics  These are the GETTERS  Responsible for transportation, food, water, supplies  Communication  Staging areas for parents and volunteers  Resources  Material  People

30. 30 Transportation Team  Calls for school buses, vans and other district vehicles  Supervises loading of vehicles and coordinates with accountability people from Operations  May arrange alternative transportation

31. 31 Communications Team  Responsible for communication equipment and protocol used between groups (phones, radios, messaging)  Works closely with the Public Information Officer  Reports to Logistics Officer

32. 32 Food, Water, Supplies Team  Located and arranges delivery of food, water and other supplies as needed  Locates and arranges other resources as needed (people, vehicles, porta-potty etc.)  Reports to Logistics Officer

33. 33 Logistics Logistics Officer TransportationCommunicationsShelteringSupport Supplies Vehicle Staging Area Fuel & Service Drivers Radios or Phones Batteries Power, Accessories Buildings or tents Food & Water Restrooms

34. 34 Planning/Intelligence  Gathers, evaluates and disseminates information  May provide list of witnesses or other information to the Command Post as needed  Assists with planning response  Plans for Recovery

35. 35 Incident/Log Recorder  Is located in school Command Center  Stays close to the school Incident Commander  Keeps a running status board and log of all events

36. 36 Planning & Intelligence Recorder Documentation Forecasting Situation Analysis Maintains Status Board Short-term Issues Long-term Issues Maintains Event Log

37. 37 Administration / Finance  Responsible for all money spent on the event  Maintains Time/Overtime records  Maintains all receipts, bills, invoices  Official records of the event

38. 38 Finance & Administration Finance & Admin Time Keeping Purchasing Personnel Costs

39. 39 School Incident Command System First Aid Search & Locate Maintenance Security Accountability Sheltering Student Release PIO Liaison Safety Mental Health Team LogisticsOperations Transportation Food, Water, Supplies Communications Incident Log Recorder Record Keeping Incident Commander Planning & Intel. Admin. & Finance

40. Summary Use the best person for the job to fill the position, not because of their title Use the best person for the job to fill the position, not because of their title Be consistent, use the same procedures on every event Be consistent, use the same procedures on every event Document everything! Document everything! Don’t be afraid to seek help! Don’t be afraid to seek help! If you have questions, ask! If you have questions, ask! 40

41. Contact your Safety & Security Department if you have any questions – 663-1248 41