1. Geographic Response Plans for Washington State Harry Chichester Washington Department of Ecology Spill Prevention, Preparedness, & Response Program - forms used in - GRP Testing and Development

2. Testing & Maintenance GRP Field Report Form Development GRP Strategy Development Form GRP Staging Area & Boat Launch Development Form GRP Forms

3. GRP Tools and Forms are Online: http://www.ecy.wa.gov/programs/spills/ preparedness/GRP/Tools_Forms.html or http://goo.gl/B d C f Xhttp://goo.gl/B d C f X (case sensitive) GRP Forms

4. Send Completed Forms To: Upload to http://www.rrt10nwac.com/Comment/Default.aspx (RRT10/NWAC Website - Comment Category “GRP”)http://www.rrt10nwac.com/Comment/Default.aspx Email to GRPs@ecy.wa.govGRPs@ecy.wa.gov Mail to: Washington Department of Ecology SPPR Program – GRPs P.O. Box 47600 Olympia, WA 98504-7600 Fax: 360/407-7288 Call Ecology at 360/407-7202 if assistance is needed Submitting Completed GRP Forms

5. You may or may not be able to complete all blocks on each form It’s acceptable to leave certain blocks blank if you are unsure of an answer or don’t have all the information you need to populate a field. Additional pages containing field notes and comments, a site sketch, and photographs can and should be attached to each form before submission. GRP Forms - Completeness

6. Used to gather information on the deployment of existing GRP response strategies or potential new strategies (including Company Control Points). Used to record when strategy sites are visited. Additional notes can and should be attached to the form prior to submission. Photos (with a description and additional information) should also be included. GRP Field Work Report Form

7. 1. Location: GRP Name and/or General Location (city/county/waterbody) 2. Strategy Number: GRP Number (if a GRP Strategy) or Known Name/Number (if not a GRP) 3. Checked By: Plan Holder, Company, or Agency visiting the site or testing the GRP Strategy (contact name, phone, email, can be recorded in notes attached to the form) 4. Date/Time: Date & Time of Strategy Deployment. If not recorded, then enter Date/Time you completed form

8. GRP Field Work Report Form 5. Field Test: Check this box if the site was visited & equipment was deployed 6. Field Visit: Check this box if the site was visited but no equipment was deployed 7. Latitude/Longitude: Enter the shoreside position of the strategy (or nearby) in Decimal Degrees (DD.D) Format ( i.e. 47.279564, -122.397866). If DD.D format is not available, provide position in whatever format you can (DD-MM.M or DD-MM-SS)

9. GRP Field Work Report Form 8. Site Information: Provide nearest address to the Strategy Location; nearest cross streets are OK if no address available. Provide nearby landmarks if possible 9. Site Access: Provide information on conditions that might limit access to the site Provide contact information for person that can provide site access Access Limitations: (may include all or any) Locked Gate Overgrown Vegetation Private Property Poor Road Condition 4x4 Access Only Steep Banks Other (whatever you come across)

10. GRP Field Work Report Form 10. Staging Area: Equipment Staged “On-Site” at the Strategy Location or “Off-Site” (away from strategy site). If Off-Site, provide additional information (Where, Lat/Long, Size, site Contact Information) or complete a Staging Area & Boat Launch Development Form 11. Resources Requiring Protection: Provide information on the sensitive resources in the area that you know about (Natural, Cultural, or Economic); resources this strategy is meant to protect. If this is a GRP Strategy you can refer to the GRP for reference, but based on your knowledge, indicate anything that may have changed or anything that needs to be considered regarding resources in the area

11. Sensitive Resources Include Aquatic Mammals Baitfish Freshwater Wildlife General Fish & Wildlife Resources Herons & Other Wading Birds Marine Birds Other – Unspecified Public Lands or Facilities Raptors Reptiles & Amphibians Resident Fish Salmonoids (anadromous) Sensitive Habitat Sensitive Resources (includes cultural) Shellfish Shorebirds Special Management Area Special Protection Area Tribal Lands and/or Resources Water Intakes

12. GRP Field Work Report Form 12. Response Strategy Details: If this is a GRP Strategy and it was deployed as written in the plan, enter “as written.” If not, provide the type of strategy implemented and describe how it was deployed (major steps). Strategy Types: (One or More of the following) Diversion Collection Deflection Exclusion Notification Containment* *Source control and containment of a spill at the source are always a higher priorities than the deployment of GRP response strategies. Containment strategies are rarely identified in GRPs since it’s usually considered a separate action, something done before or concurrent with the deployment of GRP Response Strategies.

13. Types of Response Strategies

14. GRP Field Work Report Form 13. Equipment & Personnel: List the number and type of equipment and personnel used to implement the strategy. Equipment includes boom size and length (include segment lengths); type, number and size of anchoring systems used; number and size of work boats needed (if applicable); additional line/rope. Personnel includes the number of boat operators, supervisors, and trained laborers/workers. 14. Boat Required?: Check “Yes” if a boat was used to help deploy the strategy, otherwise check “No.”

15. GRP Field Work Report Form 15. Additional Comments: Include weather conditions (including wind speed & direction), wave height, tides, river speed, location on river or creek (river right or river left), and any other comments regarding the field visit or test that you think are important. There is only so much room on the form, so it’s acceptable to include other notes with the form on separate pages – referencing the appropriate block number related to your comments (Block #1 - #16).

16. River or Creek References

17. Estimating River Speed Rule of Thumb: An object that drifts 100 feet in 1 minute is traveling at a speed of ~1 knot per hour 100ft x 60 minutes = 6000ft (1 nautical mile = 6080ft) If it travels 100ft in half that time (30 seconds) it’s moving twice as fast; ~2 knots.

18. GRP Field Work Report Form 16. Strategy Sketch: Provide a sketch of the strategy as you deployed it. Include landmarks and reference for distance on your sketch.

20. Photographs Photographs: If available, provide photographs of the strategy as deployed. Include a short description of each photo, the date & time it was taken, the location (with lat/long), and direction facing (N, NW, W, SW, S, SE, E, or NE).

21. Used to gather and validate data on existing GRP response strategy locations or new sites of interest. Additional notes can and should be attached to the form prior to submission, especially since there won’t likely be enough room on the form to record everything you need to document. Photos (with a description and additional information) should also be included. GRP Strategy Development Form

22. 1. GRP & Site Name or Comment Number: Enter the name of the GRP and Strategy Number in this block. If not a GRP, then enter the comment number provided by Ecology, or the Known Name and Number for the location. 2. Date/Time of Visit: Enter the Date & Time the site was visited. 3. Field Work Team: Enter the Name and Contact Information for individuals that visited the site, including company or agency name, phone number, and email. GRP Strategy Development Form

23. 4. Lat/Long: Enter the shoreside position of the strategy (or nearby) in Decimal Degrees (DD.D) Format ( i.e. 47.279564, -122.397866). If DD.D format is not available, provide position in whatever format you can (DD-MM.M or DD-MM-SS). 5. Nearest Address: Provide nearest address to the Strategy Location; nearest cross streets are OK if no address available. Provide nearby landmarks if possible. 6. State: Enter the name of the State where the strategy site is located. 7. County: Enter the name of the County where the strategy site is located. GRP Strategy Development Form

24. 8. River/Creek Mile: Enter the creek or river mile in this block; the distance from the mouth of the river or creek upstream to the site. If you don’t know the distance, just enter “unknown.” If the site is not located on a river or creek, then leave the fields blank or enter “N/A.” 9. River Right or Left?: Enter the side of the river the site is located on. Looking downstream, River Right is on your right and River Left is on your left. If the site is not on a river or creek, leave these fields blank or enter “N/A.” GRP Strategy Development Form

25. River or Creek References

26. 10. Safety Issues: Record any safety concerns that should be considered when using this site; Slips-Trips-Falls, Near Roadway, Water Hazard, Wildlife Hazard (i.e. snakes, bees), vegetation (i.e. poison ivy), steep or unstable banks, falling rock, etc. 11. Site Access: Record if this site can be accessed by land, boat only, or either. Provide information on conditions that might limit access to the site; Locked Gate, Overgrown Vegetation, Private Property, Poor Road Condition, 4x4 Access Only, etc. 12. Property Contacts: Provide name and contact information for person, group, company, or agency that can provide access to the site. GRP Strategy Development Form

27. 13. Staging Notes: Record if equipment needed to deploy a strategy at this location could be staged “on-site” or “off-site.” Is there enough room (and access) to stage equipment on-site or would an off-site location be needed? If off-site, where would you stage equipment at? If possible, complete a Staging Area & Boat Launch Development Form for any off-site staging area proposed. 14. On-Scene Conditions: Record weather conditions (including wind speed & direction), wave height, tides, and river speed (if on a river or creek). [100ft/1min = 1kt] GRP Strategy Development Form

28. 15. Waterbody Info: Record the waterbody name and the shoreline composition (especially areas at/near potential shoreside anchor points). GRP Strategy Development Form Sand (very small to 1/12” in diameter) [.06mm to 4mm] Granules (1/12” to 1/6” in diameter) [2mm to 4mm] Pebbles (1/6” to 2-1/2” in diameter) [4mm to 64mm] Cobbles (2-1/2” to 10” in diameter) [64mm to 256mm] Boulders (greater than 10” in diameter) [>256mm] Bedrock Outcropping (rock connected to earth)

29. Common: Collection Strategy Diversion Strategy Deflection Strategy Exclusion Strategy Notification Strategy Culvert Block Underflow Dam Uncommon: Containment Strategy Sorbents/Sorbent Boom Strategy Snare (Pom-Poms) GRP Strategy Types Common & Uncommon GRP Strategies

30. GRP Strategy Development Form 16. Proposed Strategy: Enter the type of strategy you propose for this location. If based on your judgment and experience you believe the site has no potential as a strategy location, enter “none” or “no potential.” If you are unsure, just leave the field blank or enter “not sure.” 17. Strategy Objective: Enter the purpose for implementing a response strategy at this location. What would be the benefit of having a strategy here? What resources would be protected?

31. 18. Implementation: If you believe a response strategy at this site is “doable” then describe the major steps needed to implement a strategy at this location. How would you (or could you) implement a strategy here? If you are unsure, just enter “not sure” or leave the field blank. GRP Strategy Development Form

32. 19. People & Equipment Needed: Enter the type and number of people it would likely take to implement this strategy. How many supervisors, trained laborers, and/or work boat operators? Enter the type and amount of equipment that you think it might take to implement the strategy you propose. How much boom (in feet)? What size or type of boom? How many anchoring systems? The type and weight of anchors that might be used (i.e. 43lb Danforth)? How many shoreside anchoring posts? How much line/rope? GRP Strategy Development Form

33. 20. Anchor Points: Enter the location or latitude/longitude (in decimal degrees if possible) for the shoreside anchor point or points where you would/could secure the boom to shore. 21. Photographs: Record the date and time the photograph was taken, location and/or latitude/longitude (in decimal degrees if possible), and the bearing or direction the photographer was facing when taking the picture (N, NW, W, SW, S, SE, E, NE). Provide a brief description of the photo (one or two sentences is appropriate). GRP Strategy Development Form

35. 22. Site Notes and Sketch: There is only so much room on the form, so it’s acceptable to include other notes with the form on separate pages – referencing the appropriate block number related to your comments (Block #1 - #23). A sketch of the site and any proposed response strategy should be included with notes. The sketch should include landmarks and a reference for distance. It should clearly show the booming strategy you propose, shoreline boundaries, anchor points, “on-site” staging areas, boat ramps, and nearby facilities (i.e. restrooms, parking, covered spaces, fenced and gated areas, etc.) GRP Strategy Development Form

36. Site Sketch Either a hand-drawn sketch or a diagram using internet tools (i.e. google, bing, open street maps, etc.) is acceptable. Ensure you don’t violate copyright restrictions if you decide to use internet tools to develop a diagram.

37. 23. Check All Applicable Boxes: Put a check in all appropriate boxes for Proposed Strategy Type, Resources Potentially at Risk, and Waterbody Type. For Strategy Type “Other” you can enter Culvert Block, Underflow Dam, Containment, Sorbents/Sorbent Boom or Snare (Pom-Poms), as appropriate. Again, it’s acceptable to leave certain blocks blank if you are unsure of an answer or don’t have all the information you need to populate a field. GRP Strategy Development Form

38. Used to gather and validate information on existing or potential staging areas and boat launch locations; sites that would or could be used to support the deployment of one or more response strategies. Additional notes can and should be attached to the form prior to submission, especially since there won’t likely be enough room on the form to record everything you need to document. Photos (with a description and additional information) should also be included. GRP Staging Area & Boat Launch Development Form

39. 1. Site Name or Comment Number: Enter the site name or comment number for the location. The site name may also be the common or locally known name for the site. Comment numbers are provided by Ecology in advance of site visits. 2. Date/Time of Visit: Enter the Date & Time the site was visited. 3. Field Work Team: Enter the Name and Contact Information for individuals that visited the site, including company or agency name, phone number, and email. GRP Staging Area & Boat Launch Development Form

40. 4. Lat/Long: Enter the shoreside position of the strategy (or nearby) in Decimal Degrees (DD.D) Format ( i.e. 47.279564, -122.397866). If DD.D format is not available, provide position in whatever format you can (DD-MM.M or DD-MM-SS). 5. Nearest Address: Provide nearest address to the Strategy Location; nearest cross streets are OK if no address available. Provide nearby landmarks if possible. 6. State: Enter the name of the State where the strategy site is located. 7. County: Enter the name of the County where the strategy site is located. GRP Staging Area & Boat Launch Development Form

41. 8. River/Creek Mile: Enter the creek or river mile in this block; the distance from the mouth of the river or creek upstream to the site. If you don’t know the distance, just enter “unknown.” If the site is not located on a river or creek, then leave the fields blank or enter “N/A.” 9. River Right or Left?: Enter the side of the river the site is located on. Looking downstream, River Right is on your right and River Left is on your left. If the site is not on a river or creek, leave these fields blank or enter “N/A.” GRP Staging Area & Boat Launch Development Form

42. River or Creek References

43. Boat Ramp Available? Enter “Yes” or “No” in the first column block. In the second column block enter how many ramps/lanes are available at this location. Boat Ramp Type: Enter the type of payment material for the boat ramp in first column block (concrete, asphalt, gravel, dirt, etc.). In the second column enter the grade of the boat ramp - steep (15˚+), moderate (12˚-13˚), gentle (<7˚). Boat Dock? Is a boat dock available at or near the ramp? Enter “Yes” or “No” in the first column block. Enter the number of docks available in the second column. Boat Refueling Available? Enter “Yes” or “No” in the first column block. In the second column enter hours fueling available and kind of fuels (gas & diesel or gas only?) Block 10

44. Restrooms Available? Enter “Yes” or “No” in the first column block. In the second column, enter how many bathrooms or toilets are available and, if possible, the type (water flush, honey bucket, fixed pit, etc). Power Available? Enter “Yes” or “No” in the first column block. In the second column block enter the type of service available for use (15amp, 80amp, 200amp, etc). Water Available? If drinking water (potable water) is available at the site enter “Yes” in the first column block - if not available, enter “No.” Enter additional information in the second column block or N/A. Block 10

45. Parking for Cars Available? Enter “Yes” or “No” in the first column block. In the second column block enter how many parking spaces for cars and trucks are available and indicate if the spaces are marked (striped). Parking for Trailers Available? Enter “Yes” or “No” in the first column block. In the second column block enter how many parking spaces for trailers are available and indicate if the spaces are marked (striped). Waste Disposal Available? Enter “Yes” or “No” in the first column block. In the second column enter the type(s) of waste disposal available: garbage, sewage pump- out, oil/bilge waste pump-out, or other. If waste disposal is not available at this location, enter “N/A” in this block. Block 10

46. Telephones Available? Enter “Yes” or “No” in the first column. In the second column block provide any additional information of value or enter N/A. Cell Phone Coverage: If you have coverage at the site on your cell phone, provide the name of your cell phone carrier (T-Mobile, Verizon, AT&T, etc) in the first column block. In the second column block enter the strength of the signal (number of bars). Enter data speeds available if possible (3G, 4G, etc.). If there is no cell phone coverage at the site, enter “none” or N/A. If not check, leave this field blank. Block 10

47. Estimated Lot Size: Provide information related to lot dimensions in this first column. Provide the estimated lot area in the second column block. Primary Lot Cover: Determine the type of lot cover for the site (what the ground is primarily covered by) and enter it in the first column block (i.e. concrete, dirt, asphalt/blacktop, gravel/rock, dirt, grass, clay,sand, or “other” material). In the second column enter the percentage of total site area covered by the primary lot cover (i.e. 40%, 80%, 65% - your best estimate). Block 10

48. Covered Spaces Available? Enter “Yes” or “No” in the first column block. Enter the number of buildings or covered spaces available at this location, and the estimated total covered area available (SqFt) in the second column. Perimeter Fence/Gated? Enter “Yes” or “No” in the first column block. Provide additional information in the second column block (i.e. gate locked, gate open during daylight hours only, area fenced but not gated, etc.). User Fee Required? Enter “Yes” or “No” in the first column block. Enter the fee amount (in dollars $$$) and who (what group, municipality, organization, or agency) is collecting the fee (if known). Block 10

49. 11. Access Issues/Concerns: Enter information related to access limitations for the site (i.e. gated, steep hill, dirt road, access hours, overgrown vegetation, muddy, 4x4 vehicle only, poor road conditions, etc.). You can also use this block to record any additional concerns you have related to site access. 12. Property Contacts: Enter the name and contact information for the property owner or the person that should be contacted in order to gain access to the site. If possible, record the person’s name, company name, address, telephone number, and email – whatever the person or company is willing to disclose. Also verify contact information for late night/early morning access, and visits to the site on weekends and holidays. GRP Staging Area & Boat Launch Development Form

50. 13. Photographs: Record the date and time the photograph was taken, the latitude/longitude (in decimal degrees if possible), and the bearing or direction the photographer was facing when taking the picture (N, NW, W, SW, S, SE, E, NE). Also provide a brief description of the photo (one or two sentences is appropriate). Photographs (with details) can also be attached to the form. GRP Staging Area & Boat Launch Development Form

52. 14. Recommended Potential: Check one of the four circles that, in your opinion, best represents the potential for the site location as a Staging Area, Boat Launch Location, both a Staging Area and Boat Launch Location, or None. GRP Staging Area & Boat Launch Development Form

53. 15. Diagram of Site: Provide a sketch of site location. Include landmarks and a reference for distance. As appropriate, the sketch should show the location of boat ramps, docks, refueling stations, restrooms, power and water locations, parking, waste disposal and pump-out stations, public telephones, covered spaces, fenced and gated areas, and lot cover boundaries. If more space is needed than that provided on the form, please include the site sketch on a separate sheet and attach it to this form. GRP Staging Area & Boat Launch Development Form

54. 16. Additional Notes/Remarks: Use this space to record any notes or remarks you have about the site location. It is acceptable to include notes and information on additional pages, provided they are included with the form during submission. GRP Staging Area & Boat Launch Development Form

55. Geographic Response Plans for Washington State Harry Chichester Washington Department of Ecology Spill Prevention, Preparedness, & Response Program Marine GRPs Harry Chichester 360/407-7202 hchi461@ecy.wa.gov Inland GRPs Scott Zimmerman 425/649-7169 szim461@ecy.wa.gov GRPs@ecy.wa.gov