3. Presentation Basics Effective Oral Presentations and the Use of Powerpoint April 9, 1998 Dave Krueger

4. Topics Learning Non-verbal communications Fears Preparation Powerpoint Summary

5. Oral Presentations Learning

6. Eyes - 83% Ears - 11% Other - 6%

7. Learning Retention 10% - read 20% - hear 30% - see 50% - see and hear 70% - say as read aloud 90% - say as do

8. Learning Principles Readiness - need Effect - satisfaction Practice - application

9. Oral Presentations Learning Non-verbal communication

10. Non-verbal Communication Eye contact Appropriate gestures Smile Animation and enthusiasm

11. Body Language “Rest position” Stand diagonal to room Pacing and shifting Stand on left side Do not interfere with light

12. Voice Emphasize Project Pause Breath from diaphragm Beware of qualifiers - um, ok, etc.

13. Oral Presentations Learning Non-verbal communication Fears

14. Public speaking - 41% Height - 32% Insects and bugs - 22% Financial problems - 22% Water - 21% Sickness - 19% Death - 19% 1977 Book of Lists

15. Oral Presentations Learning Non-verbal communication Fears Preparation

16. Step 1 Establish objective or desired outcome

17. Step 2 Analyze audience

18. Step 3 Write Conclusion

19. Step 4 Decide key concepts

20. Step 5 Select supporting points and statistics

21. Step 6 Organizational pattern –Subject –Need –Idea –Benefits –Evidence –Conclusion –Next step

22. Step 7 Design visual aides

23. Step 8 Add variety

24. Step 9 Rehearse

25. Step 10 Deliver

26. Step 11 Follow up

27. Key activities reviewed Develop a plan Define the message Write, format and embellish Insert supporting data and information Revise Practice and prepare Deliver Follow up

28. Oral Presentations Learning Non-verbal communication Fears Preparation Media

29. Media Considerations Choose the best presentation mode –Audience –Purpose / outcome –Room size and layout –Time –Equipment Keep things simple

30. Caution - Too much of a good thing! If font SIZES styles and colors change often this this may result in

31. Oral Presentations Learning Non-verbal communication Fears Preparation Media Powerpoint

32. Oral Presentations Microsoft Powerpoint

33. Starting the Program Powerpoint Icon

34. Common Tools Menus Edit menu –Cut –Copy –Paste –Paste special Toolbars –View menu –Buttons

35. Starting a New Slide Show File - New –Presentations Autocontent wizard Presentation designs –Pick a look –Apply design

36. Objects, Fonts and Colors Objects Font –Selection –Size –Enhancements Color scheme –Format - Slide Color Scheme

37. Slide Layouts New slide Slide layout –T–Title –B–Bullet –T–Table –O–Organizational chart –G–Graph

38. Bullet Slides Promote / demote –Tab / shift tab On / Off Selecting bullets –Format - Bullet Moving bullets

39. Help Help menu –Powerpoint help –Contents and index

40. Views Slide Outline Slide sorter Note Pages Slide Show Master

41. Slide View General editing –Bullets –Text –Editing boxes –Sizing –Placement Graphic insertion/editing Animation settings –Builds

42. Slide Sorter View Sequence Duplication Transitions Rehearse timings

43. Output Formats Slide show 35 mm slides Overheads Audience materials –Handouts 2, 3 or 6 per page –Write-up –Outline Notepages Html –Save as HTML

44. Slide Shows

45. Slide Transitions Slide sorter view Computer projection

46. Animation Settings / Builds Slide view –Objects –Animation settings –Builds

47. Slide Show Manual advance –Mouse button –Keyboard Pen Slide timings Projection equipment requirements Runtime version Backup plan

48. Remember! Spelling Style checker Autoclipart

49. Summary Learning Non-verbal communications Fears Preparation Powerpoint

50. Thank You !