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Tony Charlton and Alan Jones The UCAS.

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Presentation on theme: "Tony Charlton and Alan Jones The UCAS."— Presentation transcript:

1 Tony Charlton and Alan Jones The knowledge @ UCAS

2 Outline of morning  Warm up quiz  Understanding the application system  Pre-application research tools

3 University challenge First, a test of your geography…..

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10 ANSWERS

11 Oxford University

12 University of Exeter

13 The University of Manchester

14 Queen’s University Belfast

15 University of St Andrews

16 Aberystwyth University

17 Setting the scene – UK higher education  Largest sector in Europe  300 + universities & colleges  38,000+ courses

18 Understanding the application process

19 The applicant journey - summary 1 2 3 4 5 6 7 8 9 10 ▪Researches where to study ▪Registers online with UCAS Apply ▪Completes all sections of form ▪Reference added by centre ▪Centre sends form electronically to UCAS ▪UCAS processes form and forwards to chosen HEIs ▪HEIs submit decisions ▪Applicant views decisions on Track ▪Applicant replies to offers on Track (Firm / Insurance) ▪HEIs confirm places when results are released

20 Completing the form

21 Key facts  Number of choices (5 max.)  2012 applicant fee - £22.00 (£11.00 – single choice)  Simultaneous consideration  ‘Invisibility’  Conditional offers

22 Key dates 15 October 15 January 24 March 30 June Medicine, Veterinary and Dentistry Oxford or Cambridge ‘On time’ applications Various Art & Design Courses Applications after this date held for Clearing

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24 Registration only takes 10 minutes Use the school ‘buzzword’ No need to pay at registration stage 2012 apply – went live on 8 June

25 What information will UCAS require? Your students are asked to complete the following sections: Personal Details Student Finance - new Additional Information Choices Education Employment Personal Statement Having checked the above, you will then add: A Reference

26 Personal (contact) details....

27 New section - student finance

28 Adding choices, one at a time...

29 Adding qualifications...

30 Common applicant errors  Failure to check entry requirements  Qualifications (eg. GCSEs) missing, or incorrectly named, on form  Wrong student support fee code  Email address not verified  Forgotten to register for admissions test

31  Work the UCAS reference into the existing school schedule. For example at the end of year 12  Students fill in activity / information sheets  Subject tutors complete subject reference on students the same time they complete end of year reports  Head of sixth (or assigned co-ordinator) gathers all information and edits reference  Keep files of previous students references Reference writing

32 Example format for a reference Information on school /college Suitability for chosen course Subject by subject report Personal qualities Endorsement

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35 University and college decisions

36  Admissions tutors can make one of three decisions:  Conditional Offer  Unconditional Offer  Unsuccessful

37 Conditional offers Can be expressed in:  UCAS Tariff points  200 points  Grades  BCC in A levels, or MPP in BTEC ND  a combination of both  260 points, including a B in Maths

38 Tariff tables

39 29 July 2010

40 Results time

41 Confirmation  Exam results are issued (e.g. A levels on 16 August 2012, IB & BTEC in July 2012)  Admissions staff check if applicant has matched the conditions of the offer  If yes, the student will be sent an official confirmation of their place

42 Confirmation (2)  Adjustment period  What is it? Five day window of opportunity to seek place at another university or college  Eligibility Results must have exceeded CF offer and subsequently been made UF

43 Celebration time!!

44 If an applicant has no offers… Two further stages to gain a place:  UCAS Extra (24 February – 4 July 2012)  Clearing (16 August 2012 onwards)

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46 Top Tips

47 Hints for managing A level results day  Definitely no benefit in staying up late the night before (Track is not unfrozen at midnight!)  Students need to bring their Track log in details into centre  Tell students that not all decisions from CF/CI institutions will be made by the end of the day – need for patience  Stress the importance of reading carefully all correspondence from UCAS  Clearing choices can be entered on Track from 18.00pm  Encourage students to have contingency plans (e.g. part-time or distance learning HE, Foundation Degree, Apprenticeship, re-apply in 2012 Scheme)

48 Questions Tony Charlton Professional Development Officer t.charlton@ucas.ac.uk


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