1. Cataloging Films and Video Recordings (Basic) CEAL Committee on Technical Processing March 31, 2011 University of Hawaii at Manoa Hamilton Library 1 Presented by Peter H. Lisius Kent State University

2. What Will Be Covered Focus on DVD cataloging ◦ Emphasis on both CJK and non-CJK materials ◦ Divided into basic and advanced concepts Presentation will use ◦ OCLC ◦ Cataloger’s Desktop ◦ RDA Toolkit Emphasis on video cataloging in AACR2, with a discussion of RDA at the end 2

3. Basic Video Recording Cataloging (Morning) Concepts covered ◦ MARC workform template for a video recording ◦ Fixed fields ◦ Title/Statement of Responsibility ◦ Publication/Distribution ◦ Physical Description ◦ Notes ◦ Subject/Genre Headings ◦ Tracings 3

4. Advanced Concepts (Afternoon) DVD regions and players When to create a new record/duplicate records Parallel language records Items without collective titles Uniform titles Issues with series Video recordings of concerts, operas, and other performances 4

5. Advanced Concepts (Ctd.) Subject/Genre Headings Video recordings as accompanying material Cataloging a set vs. cataloging an individual item PCC Bibliographic Standard Record Video recording cataloging in RDA 5

6. Tools/Sources: Cataloger’s Desktop AACR2/LCRI ◦ Chapter 7 (in its entirety) ◦ Chapter 21 (especially: LCRI 21.29D) Subject Headings Manual (SHM) ◦ Focus on H 1913 6

7. Tools/Sources: Online (Cataloging) Guide to Cataloging DVD and Blu-ray Discs Using AACR2r and MARC 21: http://www.olacinc.org/drupal/capc_files/DVD_guide_final.pdf http://www.olacinc.org/drupal/capc_files/DVD_guide_final.pdf LCSH Moving Image Genre-Form Headings: http://www.olacinc.org/drupal/capc_files/GenreFormHeading sList.pdf http://www.olacinc.org/drupal/capc_files/GenreFormHeading sList.pdf Genre/Form Headings at the Library of Congress: http://www.loc.gov/catdir/cpso/genreformgeneral.html http://www.loc.gov/catdir/cpso/genreformgeneral.html Streaming Audio and Video (AACR2 Cataloging Best Practices): http://www.olac.org/drupal/capc_files/streamingmedia.pdf http://www.olac.org/drupal/capc_files/streamingmedia.pdf 7

8. Tools/Sources: Online (General Reference) Internet Movie Database (feature films): http://www.imdb.com/ http://www.imdb.com/ Allmovie Guide (feature films): http://www.allmovie.com/ http://www.allmovie.com/ Individual distributor’s websites (documentary films) 8

9. Tools/Sources: Print Ashley, Lowell E., ed. Cataloging Music Moving Image Material. Canton, MA: Music Library Association, 1996. Hsieh-Yee, Ingrid. Organizing Audiovisual and Electronic Resources for Access. 2 nd ed. Westport, CN: Libraries Unlimited, 2006. Olson, Nancy B. Cataloging of Audiovisual Materials and other Special Materials. 5 th ed. Westport, CN: Libraries Unlimited, 2008. 9

10. Tools/Sources: CJK Reference (Chinese) China Movie DataBase (CnMDb) = 中国 影视资料馆 : http://www.cnmdb.com/http://www.cnmdb.com/ 中国纪录片网 (CNJLP) by 中国广播电 视协会纪录片委员会和纪录百年文化传 播中心 : http://www.cnjlp.tv/index.asphttp://www.cnjlp.tv/index.asp 纪录中国 by 中国传媒大学电视系纪录 片研究所 : http://www.chinadocu.com/http://www.chinadocu.com/ 10

11. Tools/Sources: CJK Reference (Chinese, ctd.) 现象网 = fanHALL (DV films): http://fanhall.com/default.aspx http://fanhall.com/default.aspx Chinese Movie Database = 中文電影資 料庫 (Hong Kong?): http://www.dianying.com/ http://www.dianying.com/ Taiwan Cinema = 臺灣電影網 : http://www.taiwancinema.com/mp.asp?mp =1 http://www.taiwancinema.com/mp.asp?mp =1 11

12. Tools/Sources: CJK Reference (Japanese) Japanese Film Database (JFDB) = 日本映 画データベース : http://j-pitch.jp/jfdb/http://j-pitch.jp/jfdb/ YAMAGATA International Documentary Film Festival (YIDFF) = 山形国際ドキュ メンタリー映画祭 : http://www.yidff.jp/http://www.yidff.jp/ NII Webcat Plus (NII Catalog-- useful resource for NACO work): http://webcatplus.nii.ac.jp/ http://webcatplus.nii.ac.jp/ 12

13. Tools/Sources: CJK Reference (Korean) KoreanFilm.org: http://koreanfilm.org/http://koreanfilm.org/ HanCinema (Korean Movie & Drama Database): http://www.hancinema.net/http://www.hancinema.net/ KoBiz (Korean Film Biz Zone): http://www.koreanfilm.or.kr/jsp/index.jsp http://www.koreanfilm.or.kr/jsp/index.jsp 13

14. MARC Workform Template for Video (Used at KSU): Footnote 14

15. MARC Workform Template: Fixed through 090 Fields 15

16. MARC Workform Template: 245 through 511 Fields 16

17. MARC Workform Template: 508 through 830 Fields 17

18. Ending Punctuation for Variable Fields (Document Used at UCSD) Link to document containing instructions for ending punctuation in ALL MARC fields: http://tpot.ucsd.edu/msd/catpolicies/bibitem/docs/punct.html 18

19. Next Section Field-by-field “dissection” of bibliographic records in OCLC Will include discussion of MARC tagging conventions in conjunction with relevant AACR2 rules/LCRIs throughout Full examples included at the end 19

20. Fixed Field Example 20

21. 007 Field for Videorecordings Used to code physical characteristics of an item May also be used for accompanying material Should reflect the condition in the form item was issued (i.e., no changes reflecting local practices should be added to master record) 21

22. 007 Field Example $a – Category of material $b – Specific material designation $d – Color $e – Videorecording format $f – Sound on medium or separate $g – Medium for sound $h – Dimensions $i – Configuration of playback channels 22

23. 020 Field: ISBN 23

24. 024 Field: Standard Number (Types) UPC (Universal Product Code) ◦ 12 digits long; two small digits at the start and end under a barcode ◦ Widely used in U.S. and Canada EAN; EAN-13 (European Article Number) ◦ Known now as European Article Number; Japanese Article Number in Japan ◦ 13 digits long ◦ BarCode 1 (useful website about UPC/EAN): http://www.adams1.com/ http://www.adams1.com/ 24

25. 024 Field: Standard Number (Types) ISRC (International Standard Recording Code): http://www.usisrc.org/http://www.usisrc.org/ ◦ Internationally recognized identification tool for sound and music video recordings; popular in China/Taiwan ◦ 12 digit alphanumeric characters, four elements: Country; Original Owner; Year of Recording; Recording: ◦ Proceeded by “ISRC” designation 25

26. 024 Field: Standard Number (UPC) 26 1 st indicator 1; 2 nd indicator blank

27. 024 Field: Standard Number (UPC) (ctd.) 27

28. 024 Field: Standard Number (EAN/JAN) 28 First 3 digits represent country (Japan) South Korea

29. 024 Field: Standard Number (ISRC) 29 Can add optional $d (for additional coding) Country (CN for China) Original owner (A03) Year of Recording (03) Recording (0055)

30. 024 Field: Standard Number (ISRC) (Ctd.) 30

31. 028 Field: Publisher’s Number (Principles) Formatted publisher numbers for sound recordings, printed music and videorecordings First indicator ◦ 0 (Issue number for sound recordings) ◦ 1 (Matrix number for sound recordings) ◦ 2 (Plate number for music) ◦ 3 (Other music number, usually publisher, for music) 31

32. 028 Field: Publisher’s Number (Principles, Ctd.) First indicator 4 for Videorecordings Second indicator, usually: ◦ 0 (No note, no added entry), or; ◦ 2 (Note, no added entry) OLAC guide shows example of using 2 nd indicator 0, but this contradicts what is usually done for music Most ILS systems don’t read 028 indicators, anyway (my experience) 32

33. 028 Field: Publisher’s Number (Principles, Ctd.) $b – usually matches what is in the Distributor/Publisher field of 260 ($b also) Problems: ◦ Lack of clarity when something is a publisher’s/distributor’s number ◦ 33

34. 028 Field: Examples 34

35. 028 Field: Examples (Ctd.) 35

36. 028 Field: Examples (Ctd.) 36

37. 041 Field Used when the fixed-field element Lang is insufficient to convey full information for a multilingual item or for an item that involves translation Used in conjunction with 546 language note Subfields common to videorecordings ◦ $a – Text/sound-track or separate title ◦ $g – Accompanying material ◦ $h – Original and/or intermediate translations of text ◦ $j – Subtitles or captions 37

38. 041 (and Coinciding 546) Examples 38

39. Chief Source of Information AACR2 7.0B1 The chief source of information for motion pictures and videorecordings is (in this order of preference): ◦ a) the item itself (e.g., the title frames) ◦ *Title frames can be either opening or ending credits; use judgment here (emboldened text is mine) ◦ b) its container (and container label) if the container is an integral part of the piece (e.g., a cassette) If the information is not available from the chief source, take it from the following sources (in this order of preference): ◦ Accompanying textual material (e.g., scripts, shot lists, publicity material) ◦ Container (if not an integral part of the piece) other sources 39

40. Prescribed Sources of Information AACR2 7.0B2 AreaPrescribed Sources of Information Title and statement of responsibilityChief source of information EditionChief source of information, accompanying material, container Publication, distribution, etc.Chief source of information, accompanying material, container Physical descriptionAny source SeriesChief source of information, accompanying material, container NoteAny source Standard number and terms of availability Any source 40

41. Title Information: 245 $a, h, b; Main Entry Issues Follow same rules for title transcription of other formats (AACR2 7.1B-D) GMD: $h [videorecording] immediately follows $a (also $n or $p if used) Due to diffuse nature of responsibility, main entry is almost always given as title main entry (AACR2 21.6C2) Exception: Music videos containing collections of music performed by a principal performer (LCRI 21.23C) 41

42. Title Information: Examples 42

43. Title Information: Examples 43

44. Title Information: Examples 44

45. Title Information: Examples 45

46. Title Information: Examples 46

47. Title Information: Examples 47

48. Statements of Responsibility: 245 $c (AACR2 7.1F) Persons/bodies in chief source of information with a major role in creating a film Production companies generally listed first Producer, director and writer also listed For performing arts videos, composers, librettists and choreographers might also be listed Others given in a 508 note (Creation/production credits) 48

49. Statements of Responsibility: Examples 49 (etc.)

50. Statements of Responsibility: Examples 50

51. Statements of Responsibility: Examples 51 (etc.)

52. Statements of Responsibility: Examples 52

53. Statements of Responsibility: Examples 53

54. Statements of Responsibility: Examples 54

55. Title Added Entries: 246 Fields AACR2 21.30J ◦ Added entry under title proper ◦ Policy of the cataloging agency ◦ Variant titles significantly different from title proper LCRI 21.30J ◦ Contains very detailed instructions of LC policy ◦ Covers other title information, parallel titles, abbreviations, numbers, etc. 55

56. Title Added Entries: Examples 56

57. Title Added Entries: Examples 57 Title screen Disc surface

58. Title Added Entries: Examples 58

59. Title Added Entries: Examples 59

60. Title Added Entries: Examples 60

61. Title Added Entries: Examples 61

62. 250 Field: Edition Statement Edition statement (250 field) Go with what is found on container: Widescreen ed., full screen ed., 2-disc, special ed., etc. Information may also go into 538 note field (more on that later) 62

63. 250 Field: Examples 63

64. 250 Field: Examples 64 ?

65. 260 Field: Publication Information Publication, distribution area Usually place and production company listed here have to do with the distributor Dates: use “c” dates if found on chief source; if not, date should go in brackets 65

66. 260 Field: Publication Information (from OLAC document) 66

67. 260 Examples 67 (Copyright symbol on end credits)

68. 260 Examples 68 (Copyright symbol on disc surface)

69. 260 Examples 69 (©2009 on film; ©2010 on package: transcribed [2010] on bibrec) ©2010

70. Physical Description Area: 300 Field Considerations ◦ $a – Number of items, type of unit, playing time ◦ $b – basic sound and color designations ◦ $c – dimensions (4 ¾ in. for DVDs) ◦ $e – accompanying material/physical description (if applicable; a 500 note might be preferable for extensive/complicated material) 70

71. Notes: 5xx fields Notes in AACR2 order (AACR 7.7B) Common notes specific to videorecordings ◦ Physical description note relating to DVD (538) almost always first (decided to be note of “primary importance” by most institutions) ◦ Language (546) ◦ Credits (Participant/performer (511); Creation/ production (508)) ◦ Original production information (518/500) ◦ Summary notes (520) ◦ Special features (500) 71

72. Physical Description Note: 538 Field “DVD” or “VHS” at the beginning of note Specifications for DVDs including: ◦ Visual aspect ratio ◦ Region in which a DVD can be played (North America is Region 1; Region 0 means all regions) ◦ Audio specifications: stereo, mono, 5.1 surround, etc. ◦ Recorded DVDs (e.g., DVD-R) possibly not playable on all standard players 72

73. Physical Description Note: 538 Field (Visual aspect ratio) 73 Ratio of the image’s width to height, Expressed as two numbers separated by colon: ◦ 4:3 (standard television) ◦ 16:9 (HDTV) ◦ 1.85:1; 2.39:1 (Theaters)

74. Physical Description Note: 538 Field (DVD regions) 74

75. Physical Description Note: 538 Field (DVD regions) 75

76. Physical Description Note: 538 Field (Audio specifications) Denotes playback sound capability Stereo (2 channels of sound) 5.1 surround (L-R front, L-R surround, center speakers; “.1” denotes a subwoofer) Mono (single channel of sound) 7.1 surround: same as 5.1 but with another set of surround speakers (Starting to be used with Blu-rays) 76

77. Physical Description Note: 538 Field (Recorded vs. Pressed DVDs) 77

78. Physical Description Note: 538 Field (Other issues) Playback standards for DVDs NTSC (National Television System Committee) ◦ Used in most of North America, South Korea, Taiwan and Japan, etc. (North Korea too?) PAL (Phase Alternation by Line) ◦ Mainland China, etc. 78

79. Physical Description Note: 538 Field (Examples from Containers) 79

80. Physical Description Note: 538 Field (Examples of Notes Themselves) 80

81. Physical Description Note: 538 Field (More Examples) 81

82. Language: 546 Field Special considerations for DVDs ◦ Original language ◦ Subtitles (and are they optional or not?) ◦ Closed-captioning ◦ Dubbing Sources of language information $a, j and h in 041 field should match what is in 546 field 82

83. Language Note (and Coinciding 041 field): Examples 83

84. Language Note (and Coinciding 041 field): CJK Examples 84

85. Language Note (and Coinciding 041 field): CJK Examples 85

86. Language Note: Closed-captioning 86 Need to add genre heading for this (will discuss genre headings in Advanced session)

87. Credits: 511Field Participants/Performers Cast, performers, narrators, interviewers, hosts, etc. First indicator “1” to display “cast” (mostly for feature films); first indicator “0” for other types of participants Use judgment as to who to include/exclude 87

88. Credits: 508 Field Creation/production credits Individuals listed here might include designers, photographers, editors, etc. Those listed in 245 $c not repeated here (i.e., individuals listed in 508 have a more minor role) As in 511, use judgment as to who to include/exclude 88

89. Credits: 508 Field (Olson’s suggested order of contributors) Based on former LCRI 7.7B6 (CSB 22): ◦ Photographers, cameramen, cinematographer ◦ Animators ◦ Artists, illustrators, graphics ◦ Editors of any kind ◦ Narrators, voices (goes in 511 now) ◦ Music (including composers and performers; usually in 508 for non-performance-specific films) ◦ Consultants/Advisors Usually assistants, associates, executives, consultants, engineers, writers of guides excluded here 89

90. Credits: Basic Examples 90

91. Credits: 508, 511 & Issues with CJK 91 AACR2 1.0E1 Give information in language/script as it appears in: Title/Statement of Responsibility; Edition; Publication, Distribution, etc.; Series All other elements (e.g., most 5xx fields) in language of the cataloging agency Three practices in play with CJK records here

92. Practice #1: Following AACR2 1.0E1 (literally) 92

93. Practice #2: Transcribing Script Data as it Appears (not AACR2) 93

94. Practice #3: Hybrids 94 (Non-parallel data, non-linked—discouraged) (Better practice)

95. Original Production Information: 518 and/or 500 Fields 518 field ◦ Usually considered an edition/history note ◦ Includes information relating to original filming of performances (more common with recorded sound) 500 field relating to original production ◦ Usually considered a publication/distribution note ◦ Includes information relating to date of original production (especially if different from copyright or other date in 260 $c), or first airing on television, etc. ◦ Earlier date listed in date 2 in fixed fields if special features, dubbing/subtitles have not been added 95

96. Original Production Information: Examples 96

97. Original Production Information: CJK Examples 97 (Incorrect; should be “p”) (Single date; has special features)

98. Original Production Information: CJK Examples 98 (No special features)

99. Audience, Accompanying Material and Contents Notes: 521, 500, 505 Fields 521 Field: Audience ◦ MPAA ratings (feature films) ◦ General notes about objectionable content 500 Field for Accompanying Material ◦ Used if 300 $e is inadequate in describing what is contained in accompanying material 505 Field: Contents ◦ Follows 520 summary note ◦ Sometimes used to accurately describe content on multiple discs ◦ Useful for step-by-step instructional films 99

100. Summary Notes: 520 Field Usually coded 1 st indicator blank for video recordings Should be objective, devoid of value judgments Usually cataloger-supplied, but can be quoted notes from container (if those notes are objective) Not as often used for music videos (following suit with sound recording cataloging practice) 100

101. Summary Notes: Examples 101

102. Summary Notes: Issue with CJK 102 Option to allow non-Latin summary to coexist with English summary note: (Does direct quote make this OK? Audience opinion (?))

103. Special Features: 500 Field Immediately follows 520 summary or 505 contents note Considered an informal contents note Usually begins with one of these phrases: “Special features, bonus features, extra features” Be consistent with one or follow what is on the item Access points generally not given for titles/statements of responsibility mentioned here (unless very significant) 103

104. Special Features Notes: English Example 104

105. Special Features Notes: CJK Examples 105 (etc.)

106. Special Features Notes: CJK Examples 106

107. QUESTIONS? 107

108. Thank you! ありがとう ! 谢谢 ! 감사합니다 ! Mahalo! Peter H. Lisius Music and Media Catalog Librarian Assistant Professor Kent State University Libraries P.O. Box 5190 (330) 672-6316 (Office) plisius@kent.edu 108