1. New York State Department of Transportation
Region 8 Bundled Bridges
Design-Build Project (PIN 8BOW.0A, D900030)
Columbia and Dutchess Counties
Request for Qualifications
Informational Summary

2. Quality Control & Quality Assurance Procurement
Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030)
Project Overview
Quality Control & Quality Assurance
Procurement

3. Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) Procurement Contact
Peter Russell Attn: Contract 6, Region 8 Bundled Bridges, Project Procurement Office of Contracts New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York

4. Quality Control & Quality Assurance Procurement
Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030)
Project Overview
General Location
Goals
General Scope of Work
Utilities
Quality Control & Quality Assurance
Procurement

5. Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) General Location

6. Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) General Location

7. Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) General Location

8. Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) General Location

9. Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) General Location

10. Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) General Location

11. Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) General Location

12. Replace six bridges in Region 8
Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) Goals
Replace six bridges in Region 8
Ensure coordination with all utility owners, third parties and any adjacent construction projects
Ensure a long-service life for all Project elements to satisfy long term preservation goals
Maximize the benefit of the public investment in the Project and provide the best value to the Department
Deliver the Project safely, on schedule & within budget

13. Reconstruct Highway approaches to the new structures
Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) General Scope of Work
Replace two Bridges in Columbia County and four Bridges in Dutchess County
Reconstruct Highway approaches to the new structures
Specific traffic requirements/constraints at each bridge site to be presented in RFP
Minimize traffic impacts
Relocation and/or preservation of existing utilities

14. Remediation and disposal of any asbestos containing materials
Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) General Scope of Work (Continued)
Remediation and disposal of any asbestos containing materials
Lead Based Paint removal
Comply with existing environmental constraints
Threatened and endangered species
Wetlands
NYSDEC in-stream work date restrictions
Date restrictions for tree removal (Northern Long-ear Bat, Indiana Bat)
Invasive plant species control and emerald ash borer requirements
Erosion and Sediment Control and SPDES
Tree removals >3” only between dates of Oct 31 and March 31.
In water work restrictions for Class A, B or C - standard (T) or (TS) streams restricted to occur between May 1 to Sept 30 unless obtain DEC waiver.

15. Ensure coordination with all utility owners
Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) Utility Coordination – Existing Utilities
Ensure coordination with all utility owners
Existing utilities at each site will be detailed in the Draft RFP

16. Three Way Coordination – DB, Utility, & State
Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) Utility Coordination - Relocation and/or Preservation of Existing Utilities
Department to provide Two-party (Department and Utility) Preliminary Utility Work Agreement(s) in RFP, including approximate timeframes
Three Way Coordination – DB, Utility, & State
DB Team responsible for holding utility coordination meetings
DB Team responsible to meet and coordinate with utility(ies) and Department, and negotiate Three- party (Department, Utility, and DB Team) Final Utility Work Agreements, including final locations and agreed upon timeframes

17. Quality Control & Quality Assurance Procurement
Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) Agenda
Project Overview
Quality Control & Quality Assurance
Procurement

18. Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) Quality Control (QC)
QC shall be the Design-Builder’s Responsibility
Design-Builder shall be required to develop a QC Plan covering both Design QC and Construction QC
Design-Builder shall appoint a QC Manager responsible for Project QC
Design QC may be by the Designer in accordance with the QC Plan
Construction Inspection shall be by an Independent Engineering Firm (Hired by the Design-Builder)
Materials Testing shall be by an Independent Testing Firm or Laboratory (Hired by the Design-Builder)
The Materials Testing Firm shall report to the Construction Inspection Firm

19. Design & Construction QA is Department’s Responsibility
Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) Quality Assurance (QA)
Design & Construction QA is Department’s Responsibility
The Department may perform QA on any of the Design- Builder’s Design and Construction Activities
The Department may utilize an independent Consultant to perform QA of the Design-Builder’s Designs
Department Staff will perform Construction QA
RFQ Section 1.9 covers QA/QC
RFP will describe in detail the Department’s QA Role for the Project

20. Quality Control & Quality Assurance Procurement
Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) Agenda
Project Overview
Quality Control & Quality Assurance
Procurement
Schedule
Contract Information
SOQ Evaluation and Selection
Additional Information and Website

21. Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) Procurement Schedule
Activity
Due Date
Final RFQ Released
December 5, 2014
Final Date for receipt of Proposer’s questions
January 5, 2015
Issue Date for Final Addendum to the RFQ and/or answers to Proposer’s questions
January 8, 2015
SOQ Due Date
January 20, 2015
Shortlisted DB Teams Announced
February, 2015
Draft RFP Issued
Draft RFP Informational Meeting
March, 2015
Final RFP to Shortlisted Firms
April, 2015
Proposals Due
June, 2015
Selection of Best Value Proposal
Contract Award
July, 2015
Notice to Proceed
August, 2015

22. Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) Contract Information
Lump Sum Design-Build Contract
Two Step Design-Build Procurement Process
Opportunity for ATC (Alternative Technical Concepts) submittal and one-on-one meetings after Final RFP issuance
Project Schedule
Total Duration 24 Months +/-
There will be a Payment Schedule provided in the RFP
Stipend Amount is provided in the RFQ
Liquidated Damages may be imposed for missed milestones and/or missed Project completion date
All ROW Acquisition Required for this Project, except releases, will be acquired by the NYSDOT
Construction Related Permits (i.e., Staging Area) by Design-Builder

23. Pass/Fail Evaluation Factors
Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) SOQ Evaluation and Selection
Pass/Fail Evaluation Factors
Legal;
Financial;
Backlog Capacity;
Vendor Responsibility; and
Quality Evaluation Factors
Organization and Key Personnel (25%)
Experience of the Firms (25%)
Project Understanding (15%)
Past Performance (30%)
Compliance with SOQ Format and Organization (5%)

24. Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) Additional Information
Responses to Questions will be posted on the Project Web Site
Final date for receipt of Questions on RFQ January 5, 2015
There will be a Buy America Clause
There will be a DBE Participation Goal defined in the RFP
RFQ Section 1.10 covers Insurance & Bonding

25. Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) Additional Information (continued)
Reference Information which has been or will be posted on the Project Web Site:
Final Design Reports
Existing Right of Way and/or Acquisition maps as necessary
As-Built Record Plans
Bridge Inspection Reports and Load Ratings
Geotechnical Data Reports
Survey/Photogrammetric Base Mapping Planimetrics
Survey/Photogrammetric DTM
Hydraulic Survey and Hydraulic Cross Section Report
CADD and InRoads files for indicative plans
Traffic Counts

26. Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) Project Website & Questions
Link to Project Website:
Questions:
During the RFQ stage, questions should be submitted in writing to the Department’s designated contact, who is listed in the RFQ Appendix A, on slide 3 and the following slide.

27. Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A, D900030) Procurement Contact
Peter Russell Attn: Contract 6, Region 8 Bundled Bridges, Project Procurement Office of Contracts New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York