1. Understanding Computers Ch.6 Chapter 6 Application Software

2. Understanding Computers Ch.6 Overview This chapter covers: Basic characteristics and concepts of application software in general A look at a variety of types of application software, including: Word processing Spreadsheet Database Presentation graphics Additional applications

3. Understanding Computers Ch.6 The Basics of Application Software Types of office application software Word processing software Spreadsheet software Database software Presentation graphics software Resource Planning software

4. Understanding Computers Ch.6 Ownership Rights and Delivery Methods Rights of software use determined by (1) the type of software and the (2) the software license terms.

5. Understanding Computers Ch.6 Ownership Rights and Delivery Methods Common types of software: Commercial software—developed and sold for a profit. Shareware—available free of charge for trial purposes; can usually be copied and given away to others for them to try. Freeware—can be used, copied, and shared with others without charge. Public domain software—non-copyrighted software that can be used without restriction.

6. Understanding Computers Ch.6 Installed Software vs. Web-based Software Installed software—installed on the PC before it can be run (most software today). Can be bought in physical form or downloaded via the Internet. Web-based software—can ONLY be accessed through the Internet, such as through an application service provider (ASP).

7. Understanding Computers Ch.6 Software Suites Related software programs are often sold bundled together in software suites. Common office-oriented suites are Microsoft Office, Corel WordPerfect Office, Lotus SmartSuite, and Sun StarOffice, OpenOffice.Org. Advantages include overall lower cost (versus buying the programs separately) and a common interface and set of commands.

8. Understanding Computers Ch.6 common interface and set of commands. SymbolNameShortcut Keys Office Button NewCtrl + N OpenCtrl + O SaveCtrl + S Save as PrintCtrl + P Print preview Send Close FileCtrl + W UndoCtrl + Z RedoCtrl + Y CutCtrl + X CopyCtrl + C Copy Formatting PasteCtrl + V

9. Understanding Computers Ch.6 Ribbon New feature in some but not all Office 2007programs. Consists of tabs, e.g. Home, Insert, etc. Tabs contains a set of Toolbar buttons organized into groups, as well as Galleries. Groups of related commands include Clipboard group, Slides group, Font group, Paragraph group etc. in Microsoft PowerPoint. The Quick Access Toolbar includes several Tools, i.e. command button customizable by adding or removing needed tools.

10. Understanding Computers Ch.6 Ribbon

11. Understanding Computers Ch.6 Ribbon: Excel Ribbon: PowerPoint Ribbon: Word

12. Understanding Computers Ch.6 Examples of Groups in Office 2007 Word

13. Understanding Computers Ch.6 Compatibility Mode Default File extesions in Office 2007 are: *.docx for Word 2007, *.xlsx for Excel 2007 and *.pptx for PowerPoint 2007. Files created by earlier office 97-2003 versions of office suites can be opened in office 2007 in [compatibility Mode], which appears in the title bar. In [compatibility Mode] some new office 2007 features are not available. It is possible to Convert to 2007 file format : Click on the Office Button → Select Convert.

14. Understanding Computers Ch.6 Getting Help Application-based help—within a program, such as Windows, Word, or TurboTax. Table of contents feature Index feature Search feature Web-based help—via software manufacturer Web sites, online tutorials, and discussion groups. Offline help—books, periodicals, videos, etc.

15. Understanding Computers Ch.6 Word Processing Concepts Word processing—using a computer and word processing software to create, manipulate, and print text materials such as letters, legal contracts, manuscripts, and other documents. Microsoft Word Corel WordPerfect Lotus WordPro Advantages include being able to save and retrieve the document, as well as include graphics, formatted text, hyperlinks, videos, and other features.

16. Understanding Computers Ch.6 Formatting a Document Character formatting (font face, font size, and font style). Paragraph formatting (line spacing, left and right margins, tabs, alignment, and styles). Page and document formatting (paper size, orientation, headers, footers, top and bottom margins, etc.).

17. Understanding Computers Ch.6 Graphics, Tables, and Templates Most word processors allow insertion of graphics, (e.g. clip art, photographs, and drawn objects) into documents. Tables can be used to neatly organize data. Templates and wizards can help users quickly create standard documents.

18. Understanding Computers Ch.6 Object Linking and Embedding (OLE) Objects created in one program (e.g. Excel) can be inserted into documents in other programs(e.g. Word). Embedding—object is just copied and pasted to the second document. Linking—object is linked to the original copy, so any changes to the original object are displayed in the second document.

19. Understanding Computers Ch.6 Word Processing and the Web Most recent word processors include features to: Save documents as Web pages. Open and edit existing Web pages. Include hyperlinks in documents. Compose and send e-mail messages.

20. Understanding Computers Ch.6 Spreadsheet Concepts Spreadsheet—a document containing values and other data organized into rows and columns; created with spreadsheet software. Microsoft Excel Corel Quattro Pro Lotus 1-2-3 Worksheet = a single spreadsheet. Workbook = a group of worksheets saved in a single file.

21. Understanding Computers Ch.6 Creating and Editing a Worksheet Data is entered into cells (where rows and columns meet). Cells are identified by their cell address, such as A1 or E5. Cells can contain: Labels Constant values Relative vs. absolute cell referencing. Relative—cell addresses are adjusted as the formula is copied. Absolute—cell addresses are not adjusted as the formula is copied. Formulas Functions

22. Understanding Computers Ch.6 Formatting a Worksheet Cell formatting (font face, font size, font style, alignment, and numeric format). Row or column formatting (row height, column width). Worksheet formatting (paper size, orientation, headers, footers, margins, etc.).

23. Understanding Computers Ch.6 Charts and What-If Analysis A charting or graphing feature allows charts to be quickly created from spreadsheet data. What-if analysis allows you to change certain numbers on a spreadsheet and look at the results of that change.

24. Understanding Computers Ch.6 Spreadsheets and the Web Many spreadsheet programs include some Web capabilities, such as being able to save a worksheet as a Web page and include hyperlinks in worksheet cells. More commonly, blocks of cells on a spreadsheet are copied into Web pages.

25. Understanding Computers Ch.6 Other Types of Application Software Desktop presentation graphics software. e.g. This slides created by PowerPoint Desktop and personal publishing software Accounting and personal finance software Educational, entertainment, and reference software Computer-Aided Design (CAD) and other types of design software Project management software