1. 2013 Management Information Systems Conference 1 S OUTHEAST E DUCATION D ATA E XCHANGE (SEED) O VERVIEW & D EMO Wednesday, February 13, 2013 Bob Swiggum, Georgia Department of Education Deb Holdren, Georgia Department of Education

2. 2013 Management Information Systems Conference SEED – The Project SEED – The Data SEED – The Architecture SEED – The Demo A GENDA 2

3. 2013 Management Information Systems Conference What is SEED? Why SEED? Who is SEED? SEED Rules SEED Timeline What Are We Doing? SEED Methodology SEED Concept Model SEED – T HE P ROJECT 3

4. 2013 Management Information Systems Conference Georgia’s 2009 SLDS Grant Project to Share Data With Other SE States o Longitudinal, Student Data o K12 Only W HAT I S SEED? 4

5. 2013 Management Information Systems Conference The Need for SEED GOALS and OBJECTIVES: Improve Continuity of Services to Students Enhance States’ Efforts to Ensure Graduation Validate Student Mobility Improve Accuracy and Reliability of Graduation Rates W HY SEED? 5

6. 2013 Management Information Systems Conference All SE States Invited to Participate Charter States: Georgia KentuckyOK North Carolina AlabamaCO South Carolina Florida Colorado Oklahoma W HO I S SEED? 6

7. 2013 Management Information Systems Conference 1.NO PII STORED IN HUB 2.Data is CEDS Compliant 3.Security is Paramount 4.Working Product Before Process 5.SEA Collaboration Required SEED R ULES 7

8. 2013 Management Information Systems Conference SEED T IMELINE 8

9. 2013 Management Information Systems Conference SEED T IMELINE 9 Milestones: 11/2011 – First Meeting at P20W Conference 01/2012 – Concept Paper Published 04/2012 – Kick-Off in Atlanta 01/2013 – MOUs Signed 02/2013 – Interactive SW Distributed to Pilots, Begin Piloting 04/2013 – End Piloting Interactive 04/2013 – Begin Piloting Batch 05/2013 – End Piloting Batch 05/2013 – GA, KY, NC Live 05/2013 – Begin Production Support and Maintenance 07/2013 – Complete Rollout to Charter SEAs 08/2013 – Begin Rollout to Other States 03/2014 – Close Project -- Continue Support and Maintenance

10. 2013 Management Information Systems Conference W HAT H AVE W E D ONE ? 10 Face-to-Face Kick-Off Agreed on Scope and Requirements Agreed on Data Specifications Designed and Built Solution Architecture Built an Interactive Capability Designed Batch Capability

11. 2013 Management Information Systems Conference W HAT A RE W E D OING ? 11 W HAT W ILL W E D O ? Piloting Interactive Building Batch Finish Piloting Interactive Pilot Batch Go Live in GA, KY, NC Rollout to Charter States Open Up to Other States

12. 2013 Management Information Systems Conference Collaboration via MS LIVE Scope and Requirements Interstate vs. Intrastate Conceptual Model (from Kick-Off) Process Model (New Student and Lost Student) Data Element Matrix o Mandatory o Desired o Optional SEED M ETHODOLOGY 12

13. 2013 Management Information Systems Conference Agile Development 1.Working Product 1. Working Prototype 2. Developed Functionality 1.Inspect 2.Adapt 3.Improve 4.Repeat 3. Repeat Step 2 2.Collaboration and Constructive Conflict SEED M ETHODOLOGY 13

14. 2013 Management Information Systems Conference SEED M ETHODOLOGY 14 Scrum Wall Photo by Georgia Department of Education.

15. 2013 Management Information Systems Conference SEED A RCHITECTURE 15

16. 2013 Management Information Systems Conference Jump Right In CEDS Rule and CEDS Categories SEED Comprehensive Guide States Mapping to Comprehensive Guide SEED Physical Data Model SEED – T HE D ATA 16 SEED Graphic from dreamstime.com

17. 2013 Management Information Systems Conference SEED D ATA – J UMP R IGHT I N ! 17 Last name Middle name/middle initial First name Suffix Gender Race (multiples) Ethnicity DOB SSN (Last 4 or 5) State Student Unique ID Other State Student Unique ID Local ID Other Local ID Address City of Birth State of Birth Country of Birth Parent Name Grade Level School Year Entry Date Exit Date **Assessment Data (ACT, MAP) **Incident Data **Course Data (with grades) School Data Program Data Student Data ** These data elements are optional for the pilot and the initial roll out. If a state chooses to bypass these elements during piloting and/or initial rollout, the state will implement them at a later date.

18. 2013 Management Information Systems Conference Second SEED Rule: 2.Data is CEDS Compliant (version 2) SEED D ATA – R ULE #2 18 CEDS Categories Chosen: 1.Demographics 2.Enrollment 3.Student Contact 4.Parent/Guardian ID 5.School Directory 6.LEA Directory 7.Discipline 8.Assessment 9.Assessment Performance Level 10. Academic Record 11. Program 12. Program ID

19. 2013 Management Information Systems Conference SEED C OMPREHENSIVE G UIDE 19 21Screen Elements27CEDS Elements Search Initiation Screen LabelCEDS EntityCEDS CategoryCEDS Element Name State or States to SearchN/A Number of Years DesiredN/A State Student Unique ID StudentIdentityStudent Identifier Last 4 digits of SSN StudentIdentityStudent Identifier Former State Student Unique ID StudentIdentityStudent Identifier Last Name StudentIdentityLast or Surname First Name StudentIdentityFirst Name Middle Name StudentIdentityMiddle Name Name Suffix StudentIdentityGeneration Code or Suffix Gender StudentDemographicSex Date of Birth StudentDemographicBirthdate Country of Birth StudentDemographicCountry of Birth Code State of Birth StudentDemographicState of Birth Abbreviation City of Birth StudentDemographicCity of Birth Race/Ethnicity* StudentDemographicAmerican Indian or Alaska Native StudentDemographicAsian StudentDemographicBlack or African American StudentDemographicNative Hawaiian or Other Pacific Islander StudentDemographicWhite StudentDemographicHispanic or Latino Ethnicity Grade Level StudentEnrollmentEntry Grade Level Former Street Address StudentContactAddress Street Number and Name Former City StudentContactAddress City Former State StudentContactState Abbreviation Former Zip Code StudentContactAddress Postal Code Parent Name Parent/GuardianIdentityFirst Name Parent/GuardianIdentityMiddle Name Parent/GuardianIdentityLast or Surname Parent/GuardianIdentityGeneration Code or Suffix Comprehensive Guide – High Level

20. 2013 Management Information Systems Conference 20 Comprehensive Guide – Detail

21. 2013 Management Information Systems Conference SEED P HYSICAL D ATA M ODEL 21

22. 2013 Management Information Systems Conference Quality Goals Security Model Federated Search Architecture Index Search Model Document Server Model Virtual Appliance Architecture Implementation Model Physical Data Models Hub Appliance SEED – T HE A RCHITECTURE 22

23. 2013 Management Information Systems Conference SEED Q UALITY G OALS 23 Scalability: Description: System’s reaction when user demands increase Solution: Microsoft.NET web farm modeled web servers support several workload management techniques Reliability, Availability: Description: Transparent failover mechanism, mean-time-between-failure Solution: Microsoft.NET web application supports load balancing through web farms Portability: Description: Ability to be reused in another environment Solution: The system is fully Microsoft.NET compliant and thus can be deployed onto any Windows application server Security: Description: Authentication and authorization mechanisms Solution: Federated Identity security mechanisms will be needed to be implemented for reuse

24. 2013 Management Information Systems Conference SEED A RCHITECTURE 24

25. 2013 Management Information Systems Conference SEED F EDERATED S EARCH A RCHITECTURE 25

26. 2013 Management Information Systems Conference SEED I NDEX S EARCH M ODEL 26

27. 2013 Management Information Systems Conference SEED D OCUMENT S ERVER M ODEL 27

28. 2013 Management Information Systems Conference SEED A PPLIANCE A RCHITECTURE M ODEL 28

29. 2013 Management Information Systems Conference SEED I MPLEMENTATION M ODEL 29

30. 2013 Management Information Systems Conference SEED H UB P HYSICAL M ODEL 30

31. 2013 Management Information Systems Conference SEED A PPLIANCE P HYSICAL M ODEL 31

32. 2013 Management Information Systems Conference Volume Estimates: SEED Record Requests: 100 a day, with peaks in the morning SEED Georgia SEA and LEA Users: about 1,500 SEED Other SEA Users: about 100 Performance: Less than 10 seconds SEED S IZE AND P ERFORMANCE 32

33. 2013 Management Information Systems Conference SEED Interactive Capability SEED Hub Administration SEED Batch Prototype SEED – T HE D EMO 33

34. 2013 Management Information Systems Conference SEED Demo Simulated Appliances for NC and KY Georgia’s UAT Environment ALL Student Data are Obfuscated SEED D EMO 34

35. 2013 Management Information Systems Conference SEED L OG I N 35 Optional Log In

36. 2013 Management Information Systems Conference SEED FERPA A CKNOWLEDGMENT 36 Optional FERPA Acknowledgement

37. 2013 Management Information Systems Conference SEED S EARCH I NITIATION – S HORT F ORM 37 Optional Customized Banner for Each State

38. 2013 Management Information Systems Conference SEED S EARCH I NITIATION – S HORT F ORM 38 Three Required Data Elements: 1.First and/or Last Name 2.Birthdate 3.State(s) to Search

39. 2013 Management Information Systems Conference SEED S EARCH I NITIATION – L ONG F ORM 39 21 Search Elements Available

40. 2013 Management Information Systems Conference SEED S EARCH I NITIATION – L ONG F ORM 40 Online Validation ALL Student Data are Obfuscated

41. 2013 Management Information Systems Conference SEED S EARCH R ESULTS 41 ALL Student Data are Obfuscated

42. 2013 Management Information Systems Conference SEED S EARCH R ESULTS 42 Three Pilot States Only Select Icon View Student Record ALL Student Data are Obfuscated

43. 2013 Management Information Systems Conference SEED S TUDENT R ECORD 43 999-999-9999 ALL Student Data are Obfuscated

44. 2013 Management Information Systems Conference SEED S TUDENT R ECORD 44 CEDS Categories Available: 1.Demographics 2.Enrollment 3.Student Contact 4.Parent/Guardian ID 5.School Directory 6.LEA Directory 7.Discipline 8.Assessment 9.Assessment Performance Level 10.Academic Record 11.Program 12.Program ID ALL Student Data are Obfuscated

45. 2013 Management Information Systems Conference SEED S TUDENT R ECORD 45 MyData Button 999-999-9999 ALL Student Data are Obfuscated

46. 2013 Management Information Systems Conference SEED S TUDENT R ECORD 46 Export Student Record ALL Student Data are Obfuscated

47. 2013 Management Information Systems Conference SEED S TUDENT R ECORD E XPORT - XML 47 ALL Student Data are Obfuscated

48. 2013 Management Information Systems Conference SEED S TUDENT R ECORD E XPORT - CSV 48 Demographic Student Identifier Identification System For StudentSSN4Last Or SurnameFirst NameMiddle Name Generation Code Or SuffixSexBirth DateCountry Of Birth Code State Of Birth AbbreviationCity Of BirthRace Address Street Number And NameAddress CityState Abbreviation 1E+09State6712SaldanaAracelyAFemale########White Enrollment SEED LEA IdentifierSEED School IdentifierEntry DateExit DateEntry Grade LevelCohort YearSchool Year Local Education Agency IdentifierOrganization NameTelephone NumberSchool IdentifierName Of Institution F2496CB2-CE19-47DB- 9063-32D2C6781A07 44143703-CEC7-4A52- 9C24-2A01824CF0B8########12012660Emory District404-7636890398Mc Sorley Elementary School 66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD- 9D5A-42155F2908A9########KG2011660Emory District404-7636890398Mc Sorley Elementary School Program SEED LEA IdentifierSEED School IdentifierProgram NameProgram Identifier Program Participation Start Date Program Participation Exit DateProgram Exit ReasonProgram Exit Reason Description Academic Record SEED LEA IdentifierSEED School IdentifierMarking PeriodCourse IdentifierCourse Code SystemCourse TitleGrade LevelGrade Level DescriptionGrade Earned Number Of Credits EarnedCredit Type EarnedSchool Year Local Education Agency IdentifierOrganization NameTelephone NumberSchool IdentifierName Of Institution 66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD- 9D5A-42155F2908A92nd Nine-week Period17.001StateHealth/Grade KKGKindergarten000585Carnegie unit2011660Emory District404-7636890398 Mc Sorley Elementary School 66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD- 9D5A-42155F2908A92nd Nine-week Period23.001StateLanguage Arts/Grade KKGKindergarten000585Carnegie unit2011660Emory District404-7636890398 Mc Sorley Elementary School 66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD- 9D5A-42155F2908A92nd Nine-week Period27.011StateMathematics/Grade KKGKindergarten000585Carnegie unit2011660Emory District404-7636890398 Mc Sorley Elementary School 66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD- 9D5A-42155F2908A92nd Nine-week Period36.001State Physical Education/Grade KKGKindergarten000585Carnegie unit2011660Emory District404-7636890398 Mc Sorley Elementary School 66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD- 9D5A-42155F2908A92nd Nine-week Period41.011StateScience/Grade KKGKindergarten000585Carnegie unit2011660Emory District404-7636890398 Mc Sorley Elementary School 66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD- 9D5A-42155F2908A92nd Nine-week Period45.001StateSocial Studies/Grade KKGKindergarten000585Carnegie unit2011660Emory District404-7636890398 Mc Sorley Elementary School 66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD- 9D5A-42155F2908A92nd Nine-week Period50.001StateVisual Arts/Grade KKGKindergarten000585Carnegie unit2011660Emory District404-7636890398 Mc Sorley Elementary School 999-999-9999 ALL Student Data are Obfuscated

49. 2013 Management Information Systems Conference SEED H UB A DMIN 49 Hub Admin

50. 2013 Management Information Systems Conference SEED H UB A DMIN – 1 ST G ENERATION 50 Georgia Use Only

51. 2013 Management Information Systems Conference SEED H UB A DMIN – 1 ST G ENERATION 51 Edit View Details Delete

52. 2013 Management Information Systems Conference SEED H UB A DMIN – 1 ST G ENERATION 52 Add New SEA

53. 2013 Management Information Systems Conference SEED H UB A DMIN – 1 ST G ENERATION 53 Add New SEA

54. 2013 Management Information Systems Conference SEED B ATCH – W ORKING P ROTOTYPE 54 Batch Prototype

55. 2013 Management Information Systems Conference SEED B ATCH – W ORKING P ROTOTYPE 55 Select and Submit Batch File

56. 2013 Management Information Systems Conference SEED B ATCH – W ORKING P ROTOTYPE 56 Summary Validation Results

57. 2013 Management Information Systems Conference SEED B ATCH – W ORKING P ROTOTYPE 57 Search Results

58. 2013 Management Information Systems Conference Contact Information: Bob Swiggum, RSwiggum@doe.k12.ga.usRSwiggum@doe.k12.ga.us Debra Holdren, DHoldren@doe.k12.ga.usDHoldren@doe.k12.ga.us SLDS@doe.k12.ga.us http://slds.doe.k21.ga.us C ONTACTS AND A DDITIONAL R ESOURCES 58