1. Project Management A Universal Approach to Executing Strategic Vision

2. Your Speaker: ______________________________ Floyd Trotman III (Floyd.Trotman@CertiFiNow.com) Education: BS – Computer Science MS – MoIS MBA – Finance & International PM Certifications: PMI – 1996 IBM – 1999 GW University -- 2000

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12. Project Management A Universal Approach to Executing Strategic Vision

13. Organizations Perform Work (via Operations AND Projects) Shared Characteristics of Operations and Projects: Performed by people Constrained by limited resources Planned, Executed, and Controlled

14. Operations vs. Projects Operations: The objective is to sustain the business. On-going and repetitive efforts. Ex: Run Payroll – monthly effort. Projects: The objective is to implement a business strategy (Strategic Vision) Temporary & Unique. Ex: Install a new Payroll System – one time effort.

15. What is a Project? PMI Definition: “A project is a temporary endeavor undertaken to create a unique product, service or result.” –Temporary: Definite beginning/end to the project –Unique: Creates unique deliverables” Purpose is to achieve an objective, then terminate

16. What is a Project? A project is a temporary endeavor undertaken to execute a strategic vision. –Temporary: Definite beginning/end to the project –Unique: Creates unique deliverables Unique Deliverable: Verification that the strategic vision has been implemented How? 1.How do we use Project Management to execute strategic vision? 2.How do we Verify that the strategic vision has been implemented?

17. Strategic Vision of the Organization ____________________________ Program Project A Project B Project C

18. CEO VISION Strategy #1 --- (Program #1) Project A Project B Strategy #2 --- Program #2) Project 1 Project 2 Project 3 Projectize Strategic Vision of the Organization

19. Knowledge Areas Use the 9 Knowledge Areas of Project Management as Score Cards: 1.Project Integration Management 2.Project Scope Management 3.Project Time Management 4.Project Cost Management 5.Project Quality Management 6.Project Human Resource Management 7.Project Communication Management 8.Project Risk Management 9.Project Procurement Management

20. Convert Knowledge Areas Knowledge Areas become Business/Score Card Questions: Business Question?Knowledge Area 1. What needs to be accomplished?Scope Management 2. Who long will it take?Time Management 3. How much will it cost?Cost Management 4. To what standards?Quality Management 5. What is the degree if certainty?Risk Management 6. What People/Skills do we need?HR Management 7. Are the necessary resources internal? Procurement Management 8.How do we manage the information? Communication Management

21. Convert Knowledge Areas Knowledge Areas become Business/Score Card Questions: Business Question?Knowledge Area 1. What needs to be accomplished?Scope Management 2. Who long will it take?Time Management 3. How much will it cost?Cost Management

22. PMI’s Order

23. Convert Knowledge Areas Knowledge Areas become Business/Score Card Questions: Business Question?Knowledge Area 1. What needs to be accomplished?Scope Management 2. Who long will it take?Time Management 3. How much will it cost?Cost Management 4. To what standards?Quality Management

26. Convert Knowledge Areas Knowledge Areas become Business/Score Card Questions: Business Question?Knowledge Area 1. What needs to be accomplished?Scope Management 2. Who long will it take?Time Management 3. How much will it cost?Cost Management 4. To what standards?Quality Management ------------------------------------------------------------------------------- 5. What is the degree if certainty?Risk Management 6. What People/Skills do we need?HR Management 7. Are the necessary resources internal? Procurement Management 8. How do we manage the information? Communication Management 9. What is the PLAN to execute the strategic vision?

27. Integration Management Project Schedule Time Frame Period 1Period 2Period 3Period 4 Activity Id Activity Description Cal Units 0 Kitchen Renovation – Begun 0 2.1 Granite Countertops 15 2.1.01 Develop area template 2 2.1.02 Remove stovetop and sink 1 2.1.03 Remove existing countertops 2 2.1.04 Check/insure level of base 3 2.1.05 Install new countertops 5 2.1.06 Reinstall sink/stovetop 2 2.1.07 Granite Countertops - Complete 1 3.1 Cabinets 18 2.1.01 Remove hardware 1 2.1.02 Remove doors 1 2.1.03 Strip existing base and doors 4 2.1.04 Paint inside cabinets 2 2.1.05 Stain outside cabinets 4 2.1.06 Reinstall doors and hardware 1 2.1.07 Clean-up 1 Data Date

28. Integration Management Formal, approved document defining how the project will be [planned], executed, monitored and controlled, and closed Includes: –PM processes selected and level of implementation of each –Descriptions of tools and techniques used in each process –Change control and configuration management procedures –How baselines will be maintained and utilized Composed of subsidiary management plans that include: –Scope management plan –Schedule management plan –Cost management plan –Quality management plan –Staffing management plan –Communication management plan –Risk management plan –Procurement management plan Plus –Milestone list –Resource calendar –Schedule baseline –Cost baseline –Quality baseline –Risk register

29. Integration Management Much more than a schedule Will be revised during further planning and controlling processing Like a business plan for a project

30. MOMENT OF VERFICATION CEO says to the Project Manager, “What do you do for the company?” PM reply’s “I execute your strategic vision – so you do not get fired!”

31. Convert Knowledge Areas Knowledge Areas become Business/Score Card Questions: Business Question?Knowledge Area 1. What needs to be accomplished?Scope Management 2. Who long will it take?Time Management 3. How much will it cost?Cost Management 4. To what standards?Quality Management 5. What is the degree if certainty?Risk Management 6. What People/Skills do we need?HR Management 7. Are the necessary resources internal? Procurement Management 8.How do we manage the information? Communication Management

32. Project Management A Universal Approach to Executing Strategic Vision

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