0. ‘FSG’ Financial Statement Generator Training Course Overview
Oracle General Ledger
‘FSG’ Financial Statement Generator
Training Course Overview

1. FSG Training : Course Aims
FSG features and Capabilities
Writing FSG components
Building FSG reports
ADI as a reporting Tool
Advanced reporting features
FSG strategy & procedures

2. Today’s Agenda Overview of GL Set-up Overview of FSG reports
Running reports in Oracle & ADI
Using different components
Standard examples of FSG reports
Basic Report Components
Row Sets
Column Sets

3. Overview of GL Set-up Some terminology Set of Books
Functional Currency
Accounting Calendar
Chart of accounts

4. Set of Books
Oracle terminology for the complete accounts systems of different business’s within the same system
One accounting calendar
One base currency
One chart of accounts(accounting structure)

5. Calendar Year runs from 1st May to 30th April 18 Periods in a year
12 monthly periods
4 Quarterly adjusting periods
2 Year end adjusting periods
Once a period has been closed, should not be re-opened.
Reports can be run for any period including Adjusting
At year end the P&L is automatically swept to Retained Earnings

6. Management Accounting Calendar
Currencies are discussed on the following page/

7. Currencies Each set of books has one functional currency (e.g... GBP)
This is the default currency for reports & transaction entry
All foreign currency entries are automatically included in functional currency balance
You cannot get a balance just for balances in functional currency, but you can report on balances of foreign entered currencies
Report in many entered currencies one report
‘Translation’ allows reporting of whole TB in Foreign Currency
Although a set of books may have a functional currency, it can pay and receive monies in other currencies.
These foreign values are translated and held in the functional amounts using the daily ( T-rates ) of exchange
Corp. Rate is discussed on following page.

8. Currencies - Exchange Rates
Foreign -> functional currency
e.g... Euro - Sterling
Create a rate for each day
Standard Corporate Rates loaded automatically
Rate set on last day of previous month
Month end revaluation rates entered manually
Loaded to system via Reuters
The conversion of foreign currencies to functional can occur in a variety of ways
For example, Spot rate, daily rate, user rate and the corporate rate.
'Your Company' have chosen to use a custom term called a ‘T-rate’, this is basically a daily rate and is loaded into the system automatically via Reuters.
Following page : Chart of accounts.

9. Chart of Accounts Accounting Flexfield Account code security
The Chart of Account Structure
As mentioned earlier, 'Your Company' use a different chart of accounts for certain set of books,
This is due to a number of reasons, such as Language, Statutory Requirements, and differing lines of business.
Despite the use of difference Chart of Accounts attempts have been made to keep the structure familiar between countries to help consolidation and transparency between business.
The three key elements are:
Flexfield Segments
Calendar
Currency
Following page : Accounting Flexfield

10. Accounting Flexfield Oracle terminology for database field
Key flexfield (fundamental)
Max 30 segments
Specify a balancing segment
Specify a natural account segment
revenue, expense, etc..
Segments independent of each other
Segments combined to form unique account codes ( CCID’s)
Database field : Financial information is stored in the database in fields. An accounting flexfield is a way of system separating the millions of values that are stored in the database. This is referred to as the key accounting flexfield and is a compulsory element of the accounts.
Balancing: This is the company segment, and is required so that all transactions within a given balancing segment net to zero.
The natural account segment must also be specified to give a chart of accounts its structure. These are: Expense, Revenue, Owners Equity, Liability, Asset.
Following Page : account security.

11. Account code security Cross Validation Rules Security Rules
Restrict how segments are combined
Security Rules
Restrict which values a user can use
Within GL ledger there is the facility to introduce account code security and validation to ensure that the various combinations are being used as intended.
Cross Validation Rules: eg. Certain product group codes can only be used by certain cost centres. This are set at a global level and prevent the posting of code combinations that violate the defined rules.
Security : These can be entered at various level, eg User or Responsibility. Within 'Your Company' they are set at responsibility level and prevent the user of a resp. from entering values to a given segment. For example within 'Your Company' security rules are set at the company level and prevent a user from entering data outside their company.
Following Page : 'Your Company' Accounting Structure

12. Your Chart of Accounts Structure
Example of a full account combination
Seg Name Default
Entity From Logon
Office From Logon
Group none
Account none
Local
Partner 0000
Project
Year
Tax Year 0000
Spare
'Your Company' has chosen to use seven segments in its accounting structure.
Each segment is compulsory to make a full account reference, even the last two which in most cases are never used, therefore for the analysis segments they can either be left blank in queries or when entering data they can be listed as ‘000’
Following Page : Account Standards

13. Chart of accounts - standards
All segments are global apart from the ‘Local’ segment
Cannot add values to the set-up without world firm approval
New combinations of existing segment values are created automatically
Parent accounts exist on main segments for reporting ( Group & Account )
As stated earlier 'Your Company' users multiple chart of accounts and calendar between sets of books.
These are defined at a global level and values cannot be add by the users to a segment.
However, there is no need to create each and every possible flexfield combination as these are created automatically by a process known as dynamic insertion.
This means that as long as each individual segment is a valid on and allowed, the system will automatically add the accounting key to the database.
Within the account structure can set Parent Child relationship. This allows the rolling up of accounts into group totals etc.
This works by defining a parent and then assigning a number of children to it. This difference is that you CANNOT post to a parent account , as you do to a child account.
This is because a parent account only contains the balances of its own children and NO transaction details.
Following Page : Inter/Intra company accounting

14. FSG : Financial Statement Generator
Build your own custom reports without programming.
Define reports with complete control over the accounts, periods, calculations & submission
Discuss the positioning of FSG compared to other reporting tools, try and do diagram.

15. FSG : Features
Generate financial reports, such as income statements and balance sheets
Apply security rules to control financial information
Define your reports with reusable report objects
Design custom financial reports to meet specific business needs.

16. FSG : More Features Print as many reports as you need, simultaneously.
Print the same report for multiple companies, cost centres etc, in a single submission.
Schedule reports to run automatically.
Produce ad hoc reports whenever you need them.

17. Basic Report Building Principles
Re-usable report components ( objects)
Row and Column set is required minimum.
Build advanced options into simple reports
Content Sets, Display Sets, Row Order & Level of detail.

18. Using Report Components