1. «Tempus IV implementation: coordination, management, reporting» Anastasia Akhramovich Deputy head of International Department Omsk State Medical Academy Steering Committee Meeting, May 24-28, 2010 Moscow

2. Project management European Commission Education, Audiovisual and Culture Executive Agency University of Strasbourg Coordinator Partner Universities Ministry of Healthcare and Social Development of Russian Federation

3. Steering Committee Project Coordinator Co-coordinators University administrators Expert Group leaders Tempus-office

4. Steering Committee University of Strasbourg -Prof. Gilbert Massard, The Project Coordinator -Prof. Bertrand Ludes, The Dean of the Medical Faculty -Mr. Gilbert Vicente, The Chief of Administrative Services of the Medical Faculty

5. Steering Committee Partner Universities -Co-coordinator -Rector (top-level administrator)

6. Steering Committee Tempus-office (OSMA) -Coordination -Monitoring -Financial cooperation -Reporting

7. Steering Committee Moscow State Medical Academy (May 24- 28, 2010) University of Strasbourg (October 2010 - February 2011) Irkutsk State Refresher Institute (September 2011) Omsk State Medical Academy = Final Conference (autumn 2012)

8. Management Contractual documents Grant Agreement Annexes Guidelines on the use of the grant Report forms Intermediate report / Request for Payment http://eacea.ec.europa.eu/tempus/beneficiaries/beneficiaries_tempus4_2009_en.php

9. Management Workplan Activity Tables Budget

10. Management All activity changes require prior written approvement and authorization of European Commission (Education, Audiovisual and Culture Executive Agency) in Brussels to be contacted by the Project Coordinator Prof. Gilbert Massard.

11. Workplan Modifications EC recommendations: -To review schedule for qualification requirements and curriculum development -To involve summer months to project activities Suggestions: -Steering Committee Meeting + Expert Group Meeting (May 2010 and autumn 2010)

12. Activity Tables Self-assessment tool Monitoring pathway for Steering Committee meetings Adequate resource planning

13. Budget Total project budget 776.600 Euro 691.000 – Tempus grant 85.600 – co-financing Pre-financing 1(60%) = 414.600 Pre-financing 2 (30%) = 207.300 Balance (до 10%) = 69.100

14. Funding Conditions Pre-financing 1 (60%) = 414.600 Pre-financing 2 (30%) = 207.300 Balance (до 10%) = 69.100 Final Report Request for Payment the Balance Spent (70%) = 290.220 Intermediate Report Request for Payment

15. Budget-2010 306.450 Евро Act. 1Act. 2Act. 4Act. 5Act. 7Act. 8 Staff CostsRF001500026400027900 Staff CostsEU000020900430025200 Travel CostsRF-RF03550000850012050 Travel CostsInternational63600800000048000119600 Equipment00100200000 Printing and Publishing 300025004001350007250 Other Costs RF (visas, translation) 7001000004501250 Overheads0000013000 306450

16. Funding Conditions I.11.1 Exchange rate applicable for the conversion of currencies into euros: The coordinator shall submit the payment requests… in euros … any conversion of actual costs into euros shall be made be the beneficiary at the monthly acconting rate … applicable on the month of the first pre-financing until the second pre- financing is received, after which the rate fo the month of the second pre-financing must be applied. Grant Agreement

17. Funding Conditions I.11.2 Implementation contracts: Where the value of the procurement contract awarded in accordance with the provision of Article II.9 of the General Conditions exceeds 25 000 euro, the beneficiary shall obtain competitive tenders form at least three suppliers and retain the one offering the best value for money. Grant agreement

18. Funding Conditions 5.7 …The beneficiary may not split the purchase of equipment into smaller contracts with individual amounts lower than this treshold. Guidelines on the use of the grant

19. Funding Conditions II.19.2 The beneficiaries shall keep … all the original documents, especially accounting and tax records… for a period of five years from the date of payment of the Balance specified in Article I.5. Grant Agreement

20. Budget-2010

21. Staff Costs Administrative tasks Academic tasks Additional tasks Salaries and fees may not exceed local rates.

22. Staff Costs Staff Conventions (Annex 1) Payment orders (reciepts)

23. Mobility Partner universities staff Envisaged activities Small group travel Individual Mobility Report (Annex 2)

24. Mobility Travel (airplane, train, bus, car) Ticket + reciept Boarding passes Individual mobility report Visa Payslips Accomodation

25. Mobility Travel costs are reimbursed by actual expences when necessary documents supplied -University of Strasbourg (international mobility) -OSMA (mobility within RF)

26. Proposed costs -International travel ticket = 1000 euro -Internal travel = 350 euro

27. Accomodation DurationRF-RFInt. 1 day80150 2 days150292 3 days220434 4 days290576 5 days360718 6 days430860 1 week5001000 2 weeks8001600

28. Equipment 1 set = 18.700 Еuro: server + monitor, 4 computers, printer, xerox, fax, scanner, multimedia, digital camera, web-camera, digital video camera, office software, education and network software, books

29. Equipment autumn 2010 central purchasing delivery stocktaking record installation intended use reporting warranty service (?)

30. Publications Total – 38.100 euro 2010 – 7.250 euro Adequate planning for 2011-2012 according to EG requirements.

31. Other Costs Translation (for Coordination Meetings) External expertise Promo-sets (seminars and conferences)

32. Indirect Costs Mail Telecommunication Office supplies Internet connection (?)

33. Co-financing 85.600 euro Staff Costs Mobility Equipement Internet connection (?) Publications

34. Co-financing Staff costs Staff convention (Annex 1) Agreement of employment Payslips

35. Co-financing Mobility Individual mobility report (Annex 2) Travel tickets and boarding passes

36. Co-financing Equipment Payment orders At least 3 competetive offers if contract is worth more than 25.000 euro

37. Co-financing Publications Payment orders At least 3 competetive offers if contract is worth more than 25.000 euro

38. Thank you