1. Imaging and Workflow Automation Session 5

2. Slide 2 ©2010 Financial Operations Networks LLC About the Speaker Ben is the Business Innovations Manager at Bentall LP, one of North America’s foremost real estate advisory and service organizations. A graduate of the University of Western Ontario, Ben has worked at Bentall since January of 2003. Ben has worked to implement an innovative ECM strategy for over 600 users in more than 50 locations across Canada and the Northwest United States. Ben is currently based out of Toronto, Canada. Ben Adams Business Innovations Manager Bentall L.P.

3. Slide 3 ©2010 Financial Operations Networks LLC Agenda Who is Bentall? Life Before Invoice Automation Innovation with Invoice Processing Key Benefits Questions and Answers

4. Slide 4 ©2010 Financial Operations Networks LLC About Bentall L.P. Company Overview: Originated as a small construction company in 1911 Largest Canadian-based real estate advisory Fully integrated services organization with over $17.6 billion in assets Known for integrity, innovation and results

5. Slide 5 ©2010 Financial Operations Networks LLC The Lay of the Land… Accounts Payable JD Edwards 8.0 Distributed environment of 50+ locations across Canada and Northwest U.S. 600+ users – Up to 80 concurrent users Invoices and related documents: 700 – 1000 per day 2,900+ active business units 400+ bank accounts 180+ invoice coders, 300+ approvers, 1 administrator Department:

6. Slide 6 ©2010 Financial Operations Networks LLC Life Before Invoice Automation Previous Process ―Office locations received invoices and completed coding on Excel- based form—often, made copies of both the form and invoice ―Inter-office mailed physical invoices and coding forms to managers for approval ―Upon approval, documents were couriered to one of six central offices ―Central office batched invoices, manually entered transaction into JD Edwards then couriered the invoices to one of three head-office locations ―Checks were produced, matched and routed for signature ―Checks double-checked to ensure all had been returned, then payment sent in mail ―Physical checks with invoices were centrally filed by hand

7. Slide 7 ©2010 Financial Operations Networks LLC Limitations of Process ―Multitude of copies ―Redundant process (JDE entry from previously completed form) ―Slow turnaround times ―Painful audits Life Before Invoice Automation (Cont’d.)

8. Slide 8 ©2010 Financial Operations Networks LLC The Ideal Solution Invoice Processing ―Electronically assisted data capture ―Data validation ―Vendor control ―Automated approval workflow Document Retention and Reporting ―Electronic payables documentation retention ―Detailed audit trail reporting ―Performance reporting capabilities

9. Slide 9 ©2010 Financial Operations Networks LLC Automated Invoice Process with ImageNow High-Level Overview ―Invoices scanned at existing Multi-Function Devises in distributed locations Automation ―Processed by ImageNow DataCapture and routed back to scanner operator ―Real-time integration to JD Edwards ―Complex set of approval routing rules, sending invoices through multiple levels of approval based upon predefined requirements Dynamic worksheet with multiple invoice types Dollar values Business units

10. Slide 10 ©2010 Financial Operations Networks LLC Invoice Processing Workflow

11. Slide 11 ©2010 Financial Operations Networks LLC Automated Invoice Process with ImageNow (Cont’d.) Controls ―Invoice approval is integrated into the vendor qualification process to avoid invoice routing for non-qualified vendors ―Complex tax calculations on the invoice worksheet ―Scripts for vendor identification, duplicate invoice check, reindexing from worksheet, validation, approval routing, automated upload into JD Edwards ―Dynamic worksheet: Supports complex business rules and ensures adherence to controls

12. Slide 12 ©2010 Financial Operations Networks LLC Invoice Processing Worksheet

13. Slide 13 ©2010 Financial Operations Networks LLC Key Benefits with ImageNow Eliminated redundant activities ―Automated solution with ImageNow DataCapture ―GL coding directly on worksheet ―Automated Invoice Upload to JD Edwards Reduced invoice-to-payment cycle times ―Drastically reduced, especially utility bills ―Significant impact on utility bills ―Greater ability to capture early payment discounts Improved controlled environment ―Vendors, invoices, payments ―Segregation of duties ―100% business rule compliance Savings in Time and Effort

14. Slide 14 ©2010 Financial Operations Networks LLC Integration with JD Edwards ―Rapid implementation – no APIs needed ―Real-time search capabilities embedded within ImageNow Improved transaction data quality ―Validation prior to entry into JD Edwards Easy to use ―Trainees quickly became trainers in their regions ―High end-user adoption Key Benefits with ImageNow (Cont’d.)

15. Slide 15 ©2010 Financial Operations Networks LLC Questions If you have further questions, please e-mail them to wvail@TheAPNetwork.com To ask a question, please press *1 on your phone or submit your question using the chat function within the Webinar interface.

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