1. Resources for Running a Successful Drug and Alcohol Program
Michael Redington
US DOT/Volpe Center

2. Definition of Resources
Something that can be used for support or help.
An available supply that can be drawn on when needed.

3. Where Are the Available Resources??
Federal Transit Administration (FTA)
FTA Office of Safety and Security
Department of Transportation
Office of Drug and Alcohol Policy and Compliance (ODAPC)
Department of Health and Human Services (DHHS)
Government Agencies
State DOTs
Other FTA Covered Employers
Various Industry Associations and Organizations
Consultants, TPAs, Private Industry

4. Where - FTA Office of Safety and Security
or transit-safety.volpe.dot.gov
Click Drug & Alcohol
Legislation, Regulations & Interpretations
Newsletters
Technical Assistance Materials & Tools
Publications
Best Practices Manual, Implementation Guidelines
Training Schedules
MIS Reporting

5. Where - ODAPC http://www.dot.gov/ost/dapc Regulations Contact Phone #s
Question and Answers
Tools Assistance Materials
Publications

6. How Can I Get Started? Research - You Can Find Almost Everything Here
(DOT) 49 CFR Part 40 – Procedures for Transportation Workplace Drug and Alcohol Testing Programs
(FTA) 49 CFR Part Prevention of Alcohol Misuse and Prohibited Drug Use in Transit Operations
Best Place to Find The Regulations?
Part 40 (DOT) – ODAPC Website
Part 655 (FTA) – FTA Office of Safety and Security Website
These Both Include Current Updates, Regulatory Revisions, NPRMs, etc.

7. How Do I Stay Up-to-Date?
FTA Drug and Alcohol Regulation Updates Newsletter
FTA ‘What’s New’ s
Sign Up at
Postcard in your packet
ODAPC – Updates

9. I Just Need the Basics ODAPC
What Employees Need to Know About DOT Drug & Alcohol Testing
WHO
WHAT
Conduct is Prohibited
Drugs are Tested for
Happens with the Results
WHEN
Will I be Tested
HOW
Is the Test Conducted

10. FTA - Where Can I Ask a Question?
FTA Office of Safety and Security
Jerry Powers (617)
FTA Drug and Alcohol Project Office Hotline
MIS Questions
Regulatory Interpretations
Day-to-Day Questions
FTA Drug and Alcohol Forum
Ask a Question, Review previous Questions,

13. ODAPC - Where Can I Ask a Question?
‘Have a Question?…Ask the Staff’ -
NOTE: “Response time to s will vary depending on the volume of s and the complexity of the request”
Phone/Fax and Staff s
Phone No.: Fax No.:
Operating Administration’s Drug and Alcohol Program Information/Phone/

14. Another Resource - Other FTA Grantees
How Do I Contact Them? Who are they?
Go to
Click ‘About FTA’
Click ‘FTA Grantees’

15. Other FTA Grantees…More
National Transit Database
Access Employers
Address
Type (Public, Private, State DOT, Unit of City, Municipality, Modal (MB, DR, LR, etc.)
# Safety-Sensitive Employees

16. Other FTA Grantees…More
Contact your FTA Regional Office
Go to
Click ‘Regional Offices’ – contact Information
State DOTs
APTA
Consortia
Call the FTA ‘Hotline’

17. Resource - Contractual Relationship
If you are a Division of a National Contractor (MV, Veolia, First Transit, etc.)
Most have standardized policies, forms, etc.
If you are a contractor utilize the grantee’s resources and vice-versa.

18. What Training is Available
FTA – Drug and Alcohol National Conference
FTA – One-Day Seminars
Contact the FTA D&A Hotline (617)
Transportation Safety Institute (TSI)
Substance Abuse Management and Program Compliance (FT00465)
Private – DATIA, Consultants, On-line and Many Others

19. Program Requirements Policy Training Testing Consequences
Record-Keeping

20. Policy
§ Required elements of an anti-drug use and alcohol misuse program.
An anti-drug use and alcohol misuse program shall include the following:
Outlined in Section
(a) Designated contact person (person, office, branch, and/or position)
(b) Categories of employees covered
(c) Prohibited behavior
(d) Testing circumstances
(e) Testing procedures
(f) Requirements for testing
(g) Test refusal
(h) and (i) Consequence
(j) Employer-specific requirements

21. Policy FTA Policy Checklist http://transit-safety.fta.dot.gov
Click ‘Drug & Alcohol’
Click ‘Technical Assistance’

22. Sample Compliant Policies
Click ‘Publications’
FTA Compliant Policies (MS-Word)
(1) Large Transit System
(2) Rural Paratransit Contractor–Drug-Free Workplace
(3) Medium Transit System
(4) Large Transit System–Zero Tolerance
(5) Small Transit System
(6) City Government–FTA and FMCSA
(7) Small Transit System
(8) Large Transit System
(9) State DOT–Statewide Policy
(10) With Second Chance (template policy)
(11) No Second Chance (template policy)
(12) FTA and FMCSA (template policy)

23. More Policy Help
FTA Sample Policies May Not Include Required Text for the Following Recent Rule Revisions
Minimum Random Drug Test Rate
Specimen Validity Testing
Mandatory Direct Observation Collection Procedures (Second Chance)
Recommended Text Available in the FTA Drug and Alcohol Regulation Updates Newsletters

24. Training Covered Employees – 60 Minutes
655.14
(a) Education. The education component shall include display and distribution to every covered employee of: informational material and a community service hot-line telephone number for employee assistance, if available.
(b) Training. (1) Covered employees. Covered employees must receive at least 60 minutes of training on the effects and consequences of prohibited drug use on personal health, safety, and the work environment, and on the signs and symptoms that may indicate prohibited drug use.

25. Training Covered Employees – 60 Minutes
Employee Assistance Program (Hotline)
Membership in a Consortia
Vendors
Collection Facility
Third Party Administrator (TPA)
Substance Abuse Professional (SAP)
Human Resource Department

26. Training Covered Employees – 60 Minutes
Local Law Enforcement
Community or Civic Groups
Local Hospital or Medical Clinic
On-Line or in Yellow Pages

27. Training Covered Employees – 60 Minutes
NIDA – National Institute on Drug Abuse
Americans for a Drug-Free America
National Clearinghouse for Alcohol and Drug Information
National Safety Alliance
Partnership for a Drug Free America

28. Educational Materials

29. Substance Abuse Professional (SAP)
§ Referral, evaluation, and treatment.
(a) If a covered employee has a verified positive drug test result, or has a confirmed alcohol test of 0.04 or greater, or refuses to submit to a drug or alcohol test required by this part, the employer shall advise the employee of the resources available for evaluating and resolving problems associated with prohibited drug use and alcohol misuse, including the names, addresses, and telephone numbers of substance abuse professionals (SAPs) and counseling and treatment programs.
§655.15(h) “mandatory requirements that the covered employee be removed immediately from his or her safety-sensitive function and be evaluated by a substance abuse professional, as required by 49 CFR Part 40”

30. Substance Abuse Professional (SAP)
Employees Assistance Professionals Association
Substance Abuse Program Administrators Association
SAPList
Drug and Alcohol Testing Industry Association
Reminder: Need to perform a face-to-face interview

31. Training – Reasonable Suspicion
655.14(b)(2) Supervisors. Supervisors and/or other company officers authorized by the employer to make reasonable suspicion determinations shall receive at least 60 minutes of training on the physical, behavioral, and performance indicators of probable drug use and at least 60 minutes of training on the physical, behavioral, speech, and performance indicators of probable alcohol misuse.

32. Training – Reasonable Suspicion
FTA – National Conference
TSI - Reasonable Suspicion Determination for Supervisors Seminar - (FT00546)
FTA – Reasonable Suspicion Video
Available on FTA Website ReasonableSuspicion-MediumQuality.wmv
Accompanying Leader’s Guide
Drug and Alcohol Testing Industry Association (DATIA) and many others

33. Training – Reasonable Suspicion
Someone from the Employer
Many of the same organizations mentioned in the 60 minute covered employee training
TPAs, Consultants, Collection Site, SAP, etc.

34. Medical Review Officer (MRO)
American Association of Medical Review Officers
American College of Occupational
American Society of Addiction Medicine
Medical Review Officer Certification Council

35. Collection Sites – How Do I Find One Nearby?
LabCorp
Quest Diagnostics
EMSI Management Services
Foley Services
Nationwide Testing Association
United States Coast Guard - Reviewed
Most of these have search engines

36. Collection Sites – How Do I Find One Nearby?
Other FTA employers and other DOT employers (FMCSA)
What About After-Hours?
Local Hospitals
Check with Individual Collectors
Note: Collectors are DOT Qualified not Collection Sites

37. Laboratory Department of Health and Human Services (HHS)
Substance Abuse and Mental Health Services Administration (SAMSHA)
Certified List of All Labs
Certified List of All Labs (by State)
ODAPC maintains an updated list on web site

38. Materials Collection Cups
Chain of Custody Form (CCF) and Alcohol Testing Form (ATF)
Blind Samples
Saliva Screening Device
Evidential Breath Testing Device (EBT)

39. Forms (ATF & CCF) Alpha Pro Solutions, Inc. ~ ATF only
Atlantic Business Forms Inc. ~ CCF only
Intoximeters, Inc. ~ ATF only
LAB Documents ~ CCF & ATF
J. J. Keller & Associates, Inc.
JK Data Corporation
Standard Register Company
HHS Laboratories
TPAs
Collections Sites

40. Blind Quality Control Samples
From the DATIA web site
Abuse Control Associate
A.T. Laboratories, Inc.
Bensinger, DuPont & Associates, Inc.
Bio Rad Lab
Biomedical Products
Diversified Toxicology Consultants Inc.
Drug Testing Consultants
Duo Research Inc
DynaGen, Inc.
ElSohly Laboratories, Inc. (ELI)

41. Various Forms
Required Documentation, Best Practice Documentation, etc.
FTA – Best Practices Manual
Receipt of D&A Policy Form
Shy Bladder Log
Tracking Logs (Random, Post-Accident, etc.)
Vendor (TPA, MRO, SAP, Collector, etc.) Evaluation
Test Notification
Many More
The CD included with your package
Post-Accident Determination Form (suggested)
Reasonable Suspicion Form (suggested)

42. Various Forms
ODAPC
Previous Employer - Release of Information Form “49 CFR Part 40 – Drug and Alcohol Testing” (suggested format)
MRO Split Specimen Cancellation Notification (suggested format)
Drug and Alcohol MIS Data Collection Form
Drug and Alcohol MIS Data Collection Form (*New for 2011)
Alcohol Testing Form (Required for use beginning 8/1/2010.  Authorized for use effective 2/25/2010.)

43. Reviewing Vendors FTA Compliance Audit Questionnaires
Click Drug & Alcohol
Click Technical Assistance
FTA Best Practices Manual
Questions to Ask
What to Observe
Suggested Checklists and Forms
Review TPAs, Collectors, MROs, SAPs
ODAPC Website –breaks down Part 40
SAP Guidelines
Urine Specimen Collection Guidelines

44. Reviewing Vendors – Collection Sites
ODAPC
DOT's 10 Steps to Collection Site Security and Integrity
DOT’s 10 Steps to Collection Site Security and Integrity Poster

45. Reviewing Vendors – Collection Sites
Urine Specimen Collection Guidelines
How to Conduct a DOT Collection
Direct Observations - ODAPC

46. Reviewing Vendors – Collection Sites
FTA - Collection Site Checklist
Newsletter Articles
Back of the CCF/ATF

47. Breath Alcohol Collections
EBTs?
Conforming Product List for Evidential Breath Testing Devices
Federal Register – Updated Periodically
Posted on ODAPC Website

48. Alcohol Screening Device
ASDs?
Conforming Product list for Alcohol Screening Devices
Federal Register – Updated Periodically (ODAPC)
AlcPro
Quest Diagnostics
Many More
How Can I Become a Technician For DOT Alcohol Testing?
ODAPC Web Site

49. Tools
Post-Accident Determination Cards

50. MIS Requirement FTA Drug and Alcohol Hotline
Submit to:
MIS Paper Forms
ODAPC and FTA web sites

51. Rx/OTC The RxList © FTA Rx/OTC Toolkit
Food and Drug Administration
Consumer Healthcare Products Association   
CHPA Educational Foundation
Be MedWise ®
The RxList ©

52. Random Selections
Section (e) states: “The selection of employees for random drug and alcohol testing shall be made by a scientifically valid method, such as a random number table or a computer-based random number generator that is matched with employees' Social Security numbers, payroll identification numbers, or other comparable identifying numbers. Under the selection process used, each covered employee shall have an equal chance of being tested each time selections are made.

53. Random Selections
4th FTA Drug and Alcohol National Conference: “Developing Tools for the random Selection Process”
FTA Web Site
Click “Technical Assistance”
Provided instruction on the use of random number tables.

54. Random Number Generators