1. CARL D. PERKINS SPRING INFORMATIONAL SESSION for NEW PERKINS COORDINATORS TUESDAY, MAY 6, 2003 OHIO BOARD OF REGENTS MAIN CONFERENCE ROOM NEW PERKINS COORDINATORS

2. I. INTRODUCTION TO PERKINS

3. HISTORY AND OVERVIEW Perkins Timeline Perkins Timeline 1905—Advocates of “practical education” argue for broader public school curriculum that prepares graduates for jobs. 1905—Advocates of “practical education” argue for broader public school curriculum that prepares graduates for jobs. 1917—Smith-Hughes Vocational Education Act gives voc ed $1.7 million for 1917-18 and creates federal board. 1917—Smith-Hughes Vocational Education Act gives voc ed $1.7 million for 1917-18 and creates federal board. 1936—George-Deen Act authorizes $14.55 million for voc ed. 1936—George-Deen Act authorizes $14.55 million for voc ed.

4. 1940—Vocational education students, facilities used to aid war effort. 1940—Vocational education students, facilities used to aid war effort. 1963—Rep. Carl D. Perkins from Kentucky introduces bill to replace Smith-Hughes Act. 1963—Rep. Carl D. Perkins from Kentucky introduces bill to replace Smith-Hughes Act. 1968—Amendments authorize $800 million for voc ed; Congress appropriates $365.3 million. 1968—Amendments authorize $800 million for voc ed; Congress appropriates $365.3 million. 1984—The Carl D. Perkins Act established funding authorization for a five-year period, focused on improving vocational programs and serving special populations. 1984—The Carl D. Perkins Act established funding authorization for a five-year period, focused on improving vocational programs and serving special populations. HISTORY AND OVERVIEW

5. 1990—Reauthorized Perkins Act authorizes up to $1.6 billion a year through 1995 for vocational education, including tech prep. 1990—Reauthorized Perkins Act authorizes up to $1.6 billion a year through 1995 for vocational education, including tech prep. 1995—Congress begins reauthorization process which will last until 1998. 1995—Congress begins reauthorization process which will last until 1998. 1998—Perkins III is signed into law. 1998—Perkins III is signed into law. 1998—The program is slated to last until June of 2004; contingent upon reauthorization. 1998—The program is slated to last until June of 2004; contingent upon reauthorization. HISTORY AND OVERVIEW

6. Perkins in Ohio Perkins in Ohio 1998—Ohio begins to develop the Ohio Plan for the Administration of Career-Technical Education: July 1, 2000 through June 30, 2004. 1998—Ohio begins to develop the Ohio Plan for the Administration of Career-Technical Education: July 1, 2000 through June 30, 2004. 1999—Ohio works with USDE to establish Performance Measures for Secondary, Adult, and Postsecondary. 1999—Ohio works with USDE to establish Performance Measures for Secondary, Adult, and Postsecondary. 2001—Performance Measures are established for Postsecondary. 2001—Performance Measures are established for Postsecondary. 2002—OBR distributes the Perkins Operations Handbook for Ohio Postsecondary Institutions. 2002—OBR distributes the Perkins Operations Handbook for Ohio Postsecondary Institutions. HISTORY AND OVERVIEW

7. The Carl D. Perkins Vocational and Applied Technology Education Act of 1998 (20 U.S.C. 2301) is a state grant, administered by the United States Department of Education (USDE), with a firm emphasis on accountability and program improvement. As stated in The Official Guide to the Perkins Act of 1998, the purpose of the Perkins Act is “to develop more fully the academic, vocational, and technical skills of secondary students and postsecondary students who elect to enroll in vocational and technical education programs, by –

8. HISTORY AND OVERVIEW Building on the efforts of States and localities to develop challenging academic standards; Building on the efforts of States and localities to develop challenging academic standards; Promoting the development of services and activities that integrate academic, vocational, and technical instruction, and that link secondary and postsecondary education for participating vocational and technical education students; Promoting the development of services and activities that integrate academic, vocational, and technical instruction, and that link secondary and postsecondary education for participating vocational and technical education students; Increasing State and local flexibility in providing services and activities designed to develop, implement, and improve vocational and technical education, including tech-prep education; Increasing State and local flexibility in providing services and activities designed to develop, implement, and improve vocational and technical education, including tech-prep education; And disseminating national research, and providing professional development and technical assistance, that will improve vocational and technical education programs, services, and activities.” And disseminating national research, and providing professional development and technical assistance, that will improve vocational and technical education programs, services, and activities.”

9. HISTORY AND OVERVIEW In Ohio, the Ohio Department of Education/Career Technical and Adult Education (ODE) and Ohio Board of Regents/Workforce Development (OBR) departments monitor the Perkins grant. These two agencies work collaboratively to ensure that local eligible recipients of the grant are provided with the proper technical assistance needed for program implementation and improvement.

10. THE SINGING CONGRESSMAN CARL PERKINS THE FATHER OF THE PERKINS ACT NO, NOT REALLY!!!

11. II. PERKINS GUIDELINES & REGULATIONS

12. FEDERAL GUIDELINES The Catalog of Federal Domestic Assistance (84.048 Vocational Education_Basic Grants to State) The Catalog of Federal Domestic Assistance (84.048 Vocational Education_Basic Grants to State) Education Department General Administrative Regulations (EDGAR) Education Department General Administrative Regulations (EDGAR) United States Code of Federal Regulations (CFR) United States Code of Federal Regulations (CFR)

13. STATE GUIDELINES AND REGULATIONS The Ohio Plan for the Administration of Career- Technical Education: July 1, 2000 through June 30, 2004 The Ohio Plan for the Administration of Career- Technical Education: July 1, 2000 through June 30, 2004 Four-Year Performance Plan: July 1, 2001-June 30, 2004 Four-Year Performance Plan: July 1, 2001-June 30, 2004 Carl D. Perkins Vocational and Applied Technology Act Operations Handbook for Ohio Postsecondary Institutions Carl D. Perkins Vocational and Applied Technology Act Operations Handbook for Ohio Postsecondary Institutions

14. FOUR-YEAR PERFORMANCE PLAN What is the four-year Performance Plan? What is the four-year Performance Plan? The four-year plan should address the following: The four-year plan should address the following: Set performance measure expectations Set performance measure expectations Analyze data Analyze data Establish performance objectives and targets Establish performance objectives and targets Identify strategies Identify strategies Allocate resources in accordance with performance targets Allocate resources in accordance with performance targets Report, results and evaluation Report, results and evaluation Involve stakeholders in the process Involve stakeholders in the process

15. THE STAKEHOLDERS What is a Perkins stakeholder? What is a Perkins stakeholder? Who are Perkins stakeholders? Who are Perkins stakeholders? Stakeholders meetings Stakeholders meetings

16. III. ACCOUNTABILITY

17. PERFORMANCE MEASURES Overview of the Perkins Legislation Overview of the Perkins Legislation Commitment to Performance Measurement Commitment to Performance Measurement Commitment to Performance Accountability Commitment to Performance Accountability

18. PERFORMANCE MEASURES TECHNICAL STUDENT POPULATION TECHNICAL STUDENT POPULATION Perkins requires state reporting on: Students who participate in technical coursework Students who participate in technical coursework A state identified threshold level of technical education A state identified threshold level of technical education

19. PERFORMANCE MEASURES TECHNICAL STUDENT POPULATION TECHNICAL STUDENT POPULATION Technical Participants Technical Participants Technical Concentrator Technical Concentrator Technical Completer Technical Completer

20. PERFORMANCE MEASURES STATE AND LOCAL PERFORMANCE DATA OVERVIEW STATE AND LOCAL PERFORMANCE DATA OVERVIEW Four Core Indicators of Student Performance Four Core Indicators of Student Performance Multiple sub-indicators for a variety of student populations Multiple sub-indicators for a variety of student populations Gender, Race, Career Cluster and Special Populations Gender, Race, Career Cluster and Special Populations

21. PERFORMANCE MEASURES CORE INDICATOR 1: ATTAINMENT CORE INDICATOR 1: ATTAINMENT Academic Skill Proficiencies Academic Skill Proficiencies Technical Skill Proficiencies Technical Skill Proficiencies

22. PERFORMANCE MEASURES CORE INDICATOR 2: COMPLETION CORE INDICATOR 2: COMPLETION Student attainment of a Postsecondary degree Student attainment of a Postsecondary degree

23. PERFORMANCE MEASURES CORE INDICATOR 3: Placement & Retention CORE INDICATOR 3: Placement & Retention Placement in Postsecondary education or advanced training; employment; or military Placement in Postsecondary education or advanced training; employment; or military Retention in Postsecondary education or advanced training; employment; or military Retention in Postsecondary education or advanced training; employment; or military

24. PERFORMANCE MEASURES CORE INDICATOR 4: Nontraditional CORE INDICATOR 4: Nontraditional Participation in Postsecondary nontraditional programs Participation in Postsecondary nontraditional programs Completion of Postsecondary nontraditional programs Completion of Postsecondary nontraditional programs

25. PERFORMANCE MEASURES USING THE HEI SYSTEM USING THE HEI SYSTEM Validity Validity Reliability Reliability Student Coverage Student Coverage Timing Timing Unduplicated Counts Unduplicated Counts

26. PERFORMANCE MEASURES SPECIAL POPULATIONS SPECIAL POPULATIONS Individuals with disabilities Individuals with disabilities Economically disadvantaged Economically disadvantaged Nontraditional enrollees Nontraditional enrollees Other educational barriers Other educational barriers Limited English proficiency Limited English proficiency

27. PERFORMANCE MEASURE REPORTS PERORMANCE MEASURE REPORTS PERORMANCE MEASURE REPORTS Introductory Introductory Report Overview Report Overview Report Report

28. PERFORMANCE MEASURE REPORTS

30. SITE VISIT & SITE VISIT REPORTS PURPOSE OF A SITE VISIT PURPOSE OF A SITE VISIT PROCEDURE PROCEDURE REPORTS REPORTS

31. SPECIAL POPULATIONS SURVEY PURPOSE PURPOSE WHO DOES IT INCLUDE? WHO DOES IT INCLUDE? http://www.regents.state.oh.us/mainpage s/perkins-2002survey.html http://www.regents.state.oh.us/mainpage s/perkins-2002survey.html http://www.regents.state.oh.us/mainpage s/perkins-2002survey.html http://www.regents.state.oh.us/mainpage s/perkins-2002survey.html

32. CONSOLIDATED ANNUAL REPORT (CAR) WHAT IS THE CAR? WHAT IS THE CAR? THE CAMPUS COORDINATOR’S RESPONSIBILITY THE CAMPUS COORDINATOR’S RESPONSIBILITY

33. IV. FINANCIAL REQUIREMENTS

34. FUNDING FORMULA HISTORY HISTORY Postsecondary allocation prior to FY2001 = 15% of state total allocation Postsecondary allocation prior to FY2001 = 15% of state total allocation Beginning FY2001 Postsecondary allocation = 20% of state total allocation Beginning FY2001 Postsecondary allocation = 20% of state total allocation

35. FUNDING FORMULA Increased funding mandated a change to the existing allocation formula unless an alternate formula was approved by USDE

36. FUNDING FORMULA After 1 year of negotiating with USDE in attempt to maintain the previously utilized formula, Ohio’s request was denied RESULT Use of the federal postsecondary allocation formula

37. FUNDING FORMULA Section 132 of the 1998 Perkins Act Section 132 of the 1998 Perkins Act Fall Pell Grants Fall Pell Grants % of Technical FTE % of Technical FTE

38. FUNDING FORMULA DATA SOURCES FOR CALCULATIONS DATA SOURCES FOR CALCULATIONS TOTAL FTE ENROLLMENT – HEI Report of FTE and Student Count Summaries TOTAL FTE ENROLLMENT – HEI Report of FTE and Student Count Summaries TECHNICAL FTE ENROLLMENT – Career and Technical Education Career Clusters TECHNICAL FTE ENROLLMENT – Career and Technical Education Career Clusters FALL PELL GRANT RECIPIENTS – OBR State Grants and Scholarships (as reported by campus financial aid offices) FALL PELL GRANT RECIPIENTS – OBR State Grants and Scholarships (as reported by campus financial aid offices)

39. FUNDING FORMULA CALCULATING CAMPUS ALLOCATIONS CALCULATING CAMPUS ALLOCATIONS Total FTE x Technical FTE = % of Technical Enrollments Total FTE x Technical FTE = % of Technical Enrollments % of Technical Enrollments x # of Fall Pell Grant recipients = # of estimated eligible recipients % of Technical Enrollments x # of Fall Pell Grant recipients = # of estimated eligible recipients Campus estimated eligible recipients/total estimated eligible recipients = campus % of state Campus estimated eligible recipients/total estimated eligible recipients = campus % of state Campus % of the state x estimated annual two-year campus Perkins Postsecondary allocation = YOUR CAMPUS ALLOCATION Campus % of the state x estimated annual two-year campus Perkins Postsecondary allocation = YOUR CAMPUS ALLOCATION

40. ANNUAL ALLOCATION FISCAL YEAR FISCAL YEAR ELIGIBLE REQUIREMENTS ELIGIBLE REQUIREMENTS DISBURSEMENT OF CAMPUS FUNDS DISBURSEMENT OF CAMPUS FUNDS

41. BUDGET AGREEMENT, NARRATIVE, AND REVISIONS BUDGET AGREEMENTS http://www.ode.state.oh.us/ctae/treasurer/administrative_field_services/Federal_Funding/ BUDGET AGREEMENTS http://www.ode.state.oh.us/ctae/treasurer/administrative_field_services/Federal_Funding/ http://www.ode.state.oh.us/ctae/treasurer/administrative_field_services/Federal_Funding/ BUDGET NARRATIVES http://www.ode.state.oh.us/ctae/treasurer/administrative_field_services/Federal_Funding/ BUDGET NARRATIVES http://www.ode.state.oh.us/ctae/treasurer/administrative_field_services/Federal_Funding/ http://www.ode.state.oh.us/ctae/treasurer/administrative_field_services/Federal_Funding/ BUDGET REVISIONS BUDGET REVISIONS

42. CASH REQUEST PROCEDURE PROCEDURE TIMELINES TIMELINES

43. CLOSING AFFIDAVIT PURPOSE PURPOSE WHO IS RESPONSIBLE? WHO IS RESPONSIBLE? HOW DO I SUBMIT THE FORM? HOW DO I SUBMIT THE FORM? http://www.ode.state.oh.us/ctae/grants/fed_grant.asp

44. ALLOWABLE AND UNALLOWABLE EXPENDITURES ADMINISTRATIVE COSTS ADMINISTRATIVE COSTS SUPPLEMENTING AND SUPPLANTING SUPPLEMENTING AND SUPPLANTING REQUIRED AND PERMISSIBLE USES OF FUNDS REQUIRED AND PERMISSIBLE USES OF FUNDS

45. ADJOURNMENT THANK YOU HAVE A GREAT REST OF THE DAY