1. MOTOR TRADE ASSOCIATION MEMBER UPDATE APRIL 2015 MEMBER UPDATE APRIL 2015

2. MOTOR TRADE ASSOCIATION MEMBER UPDATE APRIL 2015 What is MTA all about? MTA Vision “MTA is a leadership organisation with a respected voice, a ‘must join’ organisation among industry winners, focused on helping members adapt to a changing world, being a go to organisation with members for service support, having the right debates [advocacy], and being a champion of consumer insights for its members’ business”

3. MOTOR TRADE ASSOCIATION MEMBER UPDATE APRIL 2015 Conference 2015 Five Reasons to Attend! 1.Surfers Paradise location 2.Award winning conference venue. 3.Full business activity programme. 4.Partner programme 5.V8 Supercar extension 1. Branch Review

4. MOTOR TRADE ASSOCIATION MEMBER UPDATE APRIL 2015 How we’ve got to this point 2011 – Initial thinking on branch structure started July 2014: MTA Council agreed to review branch structure: – Needs to: ~Be modernised ~Reflect current operating environment ~Deliver to all member groups

5. MOTOR TRADE ASSOCIATION MEMBER UPDATE APRIL 2015 Who’s on the Working Group? July 2014 Council meeting set up Working Group: – Phil Saxton (Chair) Wellington Branch President – Sean Squires Tauranga Branch President – Terry McNaught Southland Branch President – Mike Johnston Wanganui Branch President – Matt Rogers Auckland Branch President – Alan Berry Canterbury Branch Vice President – Richard Smith Central Otago Branch President – David Storey MTA President – Dave Harris MTA Vice President

6. MOTOR TRADE ASSOCIATION MEMBER UPDATE APRIL 2015 What’s happened since July 2014? Jul 2014 – Go ahead from MTA Council – working group setup – 4 working group meetings & teleconferences Oct 2014 – Update by working group to MTA AGM 20 Feb 2015 – Update to MTA Council 23-27 Feb 2015 – National member roadshow & update

7. MOTOR TRADE ASSOCIATION MEMBER UPDATE APRIL 2015 Objective of Working Group Not about saving money! Develop a governance structure that: Greenfields i.e. start with a blank slate Meets members’ needs Increases membership engagement Has an efficient and effective administrative framework

8. MOTOR TRADE ASSOCIATION MEMBER UPDATE APRIL 2015 Recommendation Establish a network of eight regional hubs MOTOR TRADE ASSOCIATION MEMBER UPDATE APRIL 2015

9. MOTOR TRADE ASSOCIATION MEMBER UPDATE APRIL 2015 Conference 2015 Five Reasons to Attend! 1.Surfers Paradise location 2.Award winning conference venue. 3.Full business activity programme. 4.Partner programme 5.V8 Supercar extension Region – how it works

10. Region Structure Governance Annually funded Manage events Support functions managed centrally Minimal formality

11. Region Structure Minimal formality Governance Annually funded Manage events Support functions managed centrally

12. MOTOR TRADE ASSOCIATION MEMBER UPDATE APRIL 2015 REGION: how it will work PRIMARY ROLES 1.Set & deliver events and activities: Minimum 2 social & 3 training p.a. Can “piggyback” 2.Membership Growth “Good character” test 3.Manage local relationships 4.Communication channel

13. REGION: how it will work PRIMARY ROLESBEHIND THE SCENES 1.Set & deliver events and activities: Minimum 2 social & 3 training p.a. Can “piggyback” 2.Membership Growth “Good character” test 3.Manage local relationships 4.Communication channel Setup Determined by geography Training & technology Dedicated support In the region From national office Annual funding Allocated to branches Honoraria All meeting expenses covered Formality Min 4 meetings p.a. Standard agenda Representation Vote at Council

14. REGIONAL EXECUTIVE: how it will work BEHIND THE SCENES REPRESENTATION Min 5, max 10 Min 1 seat per branch Co-opt to ensure all sectors represented Exec votes on chairperson 2 year term: no term limits Each exec member responsible for a function

16. MOTOR TRADE ASSOCIATION MEMBER UPDATE APRIL 2015 Advantages of new regional structure Greenfields – blank slate Retains national foot print Retains branch autonomy Is flexible & not bureaucratic Delivers consistent & improved membership services/experience Aligns roles/responsibilities Avoids duplication Removes unnecessary costs

17. MOTOR TRADE ASSOCIATION MEMBER UPDATE APRIL 2015 Transition & implementation MTA Bylaws can accommodate changes Working Group will: – Gather feedback from members – Provide a timeline – Finalise next steps – Assist with regional hub setup – Address concerns as they arise

18. MOTOR TRADE ASSOCIATION MEMBER UPDATE APRIL 2015 Conference 2015 Five Reasons to Attend! 1.Surfers Paradise location 2.Award winning conference venue. 3.Full business activity programme. 4.Partner programme 5.V8 Supercar extension Branch – how it works

19. BRANCH: how it will all work Branch Minimum formality Grandfather in all current branches Branch Manager: Voted by local branch members; Appoints own exec; Sits on Region Executive (or a nominee) Provides feedback to the region Sets own rules

20. MOTOR TRADE ASSOCIATION MEMBER UPDATE APRIL 2015 BRANCH: how it will all work Branch FOCUS Local face of MTA Encourage various sector groups to connect Communication conduit Co-ordinate education, training & social events SETTING UP A NEW BRANCH A group of members can apply to become a branch CLOSING A BRANCH A branch exists by being active MTA COUNCIL Board + Category committee chairs + 8 Regional Chairs

21. MOTOR TRADE ASSOCIATION MEMBER UPDATE APRIL 2015 Existing branch assets – what happens? Branch keeps existing funds & assets Branch decides how it’s spent Reality check – cost & efficiency: – 56 bank accounts – 5 banks – 29 branches = 29 audits = 29 audit fees – Audit fee $1,500 – will triple – $1.6m total funds from all branches

22. MOTOR TRADE ASSOCIATION MEMBER UPDATE APRIL 2015 Existing Branch assets – what happens? TAURANGA $30,000 GREATER WAIKATO $50,000 BAY OF PLENTY $10,000

23. MOTOR TRADE ASSOCIATION MEMBER UPDATE APRIL 2015 Existing Branch assets – what happens? “MIRROR” ACCOUNT $90,000 Earns $4,500 interest TAURANGA $30,000 GREATER WAIKATO $50,000 BAY OF PLENTY $10,000

24. MOTOR TRADE ASSOCIATION MEMBER UPDATE APRIL 2015 Existing Branch assets – what happens? TAURANGA $31,500 GREATER WAIKATO $52,500 BAY OF PLENTY $10,500 TAURANGA $30,000 GREATER WAIKATO $50,000 BAY OF PLENTY $10,000 “MIRROR” ACCOUNT $90,000 Earns $4,500 interest

25. MOTOR TRADE ASSOCIATION MEMBER UPDATE APRIL 2015 Existing branch assets – BUT….. We still have 29 bank accounts to hold the assets Can we streamline this further? “Sunset” provision after (say) 12 months? Review after 12 months?

26. MOTOR TRADE ASSOCIATION MEMBER UPDATE APRIL 2015 Region vs branch: a summary CriteriaBranchRegion Number298 Focus Local face of MTA; encourage sector groups to connect; communication channel; coordinate education; training; social events Run minimum events (2 p.a.) & training (3 p.a.); membership growth; manage local relationships; communication channel branches & national office Meetings Frequency: decided by branch Formality: NIL: no agendas; minutes Frequency: minimum 4 p.a. Formality: agendas; minutes; reporting Paid support Branch meetings: nil Events: via region Regional meetings: part time paid “Coordinator” Events: part time paid “Coordinator” Representation No vote at MTA Council 1 vote per region at MTA Council Leader Title: Branch Manager Selection: voted by branch members Title: Regional Chair Selection: voted by regional executive Executive Appointment: by Branch manager Total exec: no minimum or maximum Appointment: minimum 1 from each branch + co-opt to get full sector representation Total exec: minimum 5 / maximum 5 Term of office 1 year 2 years: no maximum term Initial funding Retain all existing branch funds Annual lump sum to cover all costs Can raise further money from sponsors or profit on events/activities Ongoing funding Request funds from region and/or use branch funds

27. MOTOR TRADE ASSOCIATION MEMBER UPDATE APRIL 2015 Conference 2015 Five Reasons to Attend! 1.Surfers Paradise location 2.Award winning conference venue. 3.Full business activity programme. 4.Partner programme 5.V8 Supercar extension What do you think? review@mta.org.nz