1. Okaloosa County School District School Advisory Council Training 2014-2015

2. Your OCSD SAC Contact: Debbie Davis 833-3386davisdeb@mail.okaloosa.k12.fl.us

3. Vision Statement: We inspire a lifelong passion for learning. Mission: We prepare all students to achieve excellence by providing the highest quality education while empowering each individual to positively impact their families, communities, and the world. Vision and Mission:

4. Accountability: We, working in conjunction with students’ families, accept responsibility to ensure student learning, to pursue excellence, and to hold high standards for all. Citizenship: We prepare all students to exercise the duties, rights, and privileges of being a citizen in a local community and global society. Excellence: We pursue the highest academic, extracurricular, and personal/professional standards through continuous reflection and improvement. Integrity: We embrace a culture in which individuals adhere to exemplary standards and act honorably. Personal Growth: We promote the acquisition of knowledge, skills, and experience to develop individuals with the aspiration, perseverance, and resilience to be lifelong learners. Respect: We show regard and consideration for all through a culture of dignity, diversity, and empathy. Leadership: We provide guidance and direction to accomplish tasks while being a moral compass to others. Core Values:

5. Training Objectives: To understand the roles and responsibilities of School Advisory Council members To understand the roles and responsibilities of School Advisory Council members To understand that SAC meetings are subject to the Government in the Sunshine Law To understand that SAC meetings are subject to the Government in the Sunshine Law To be able to actively participate in the School Improvement Process To be able to actively participate in the School Improvement Process To gain a basic understanding of Florida’s Accountability System To gain a basic understanding of Florida’s Accountability System

6. What is a SAC? School Advisory Councils were established by the legislature to expand the role that parents, students, community members and teachers have in making decisions about their schools. School Advisory Councils were established by the legislature to expand the role that parents, students, community members and teachers have in making decisions about their schools. Councils are made up of parents, students, teachers, educational support staff, the principal and community members. Councils are made up of parents, students, teachers, educational support staff, the principal and community members. The SAC must be representative of the ethnic, racial, and economic community served by the school. The SAC must be representative of the ethnic, racial, and economic community served by the school.

7. SAC Responsibilities School Advisory Councils

8. SAC Duties and Responsibilities – defined through statutes Assists in the preparation and evaluation of the School Performance Plan. (SPP) Assists in the preparation and evaluation of the School Performance Plan. (SPP) Decides how school improvement funds are spent Decides how school improvement funds are spent Decides jointly with school faculty how A+ recognition funds are spent – except after Feb. 1 (*funding determined by DOE and may fluctuate, depending on financial status) Decides jointly with school faculty how A+ recognition funds are spent – except after Feb. 1 (*funding determined by DOE and may fluctuate, depending on financial status) Assists the principal with the school budget Assists the principal with the school budget Performs functions as prescribed by regulations of the school board Performs functions as prescribed by regulations of the school board

9. Other Possible Duties of SAC Adoption of school calendar Adoption of school calendar Input into District’s Legislative Program Input into District’s Legislative Program Waivers for school improvement plans Waivers for school improvement plans Monitoring school safety Monitoring school safety Assist in school climate survey Assist in school climate survey Liaison to the community Liaison to the community Involvement in special committees and School improvement Teams – “SIT” Involvement in special committees and School improvement Teams – “SIT”

10. School Improvement Funds… May be expended only on programs and projects selected by SAC May be expended only on programs and projects selected by SAC Are not subject to override by principal or district staff Are not subject to override by principal or district staff May not be used for capital improvements or projects lasting more than one year (However, SAC may approve again in subsequent year) May not be used for capital improvements or projects lasting more than one year (However, SAC may approve again in subsequent year) Up to $5 per un-weighted FTE student * Up to $5 per un-weighted FTE student *

11. School Recognition Funds Expenditures are jointly decided by faculty and SAC Expenditures are jointly decided by faculty and SAC Can be used for bonuses, materials, equipment, temporary personnel, or any combination Can be used for bonuses, materials, equipment, temporary personnel, or any combination Decision must be made by Feb. 1 or funds are dispersed as bonuses to only classroom teachers currently employed Decision must be made by Feb. 1 or funds are dispersed as bonuses to only classroom teachers currently employed $100 per FTE $100 per FTE

12. SAC Bylaws School Advisory Councils

13. SAC Meetings… Florida Statues (ss. 1001.452) require each SAC shall adopt bylaws establishing procedures for: Florida Statues (ss. 1001.452) require each SAC shall adopt bylaws establishing procedures for:  At least 3-days’ advance notice in writing to all SAC members of any matter that is scheduled be voted on  Requiring a quorum of at least 51% to be present before a vote may be taken by the school advisory council  Scheduling meetings when parents, students, teachers, business persons, and members of the community can attend.  Replacing any member who has two unexcused consecutive absences from a SAC meeting that is noticed as per bylaws.  Recording minutes of meetings.

14. SAC Bylaws (required by law) Name of Council Name of Council Purposes, Basic Policies, Governance Purposes, Basic Policies, Governance Duties & Obligations – address: Duties & Obligations – address: –School Improvement Funds –A+ Funds –SPP –School annual budget: procedure for “assisting” Member Composition Member Composition –Positions, duties, procedures for elections and term of office –Procedures for appointing members, removing members, replacing members –Nomination Committee (optional) –Duties, Meetings & Quorum of Executive Board –Emergency decision procedures

15. SAC Bylaws, continued Decisions/Meetings Decisions/Meetings –Advance Notice of Vote/Meetings –Sunshine Laws –Special or AD hoc Committees –Quorum > 50% Amendments or Revisions of Bylaws Amendments or Revisions of Bylaws Fiscal Year, Parliamentary Authority Fiscal Year, Parliamentary Authority

16. Florida Sunshine Law School Advisory Councils must abide by the Government in the Sunshine Law

17. Sunshine Law Requires… SAC meetings are public meetings and subject to the Sunshine Law ss.286.011(1) SAC meetings are public meetings and subject to the Sunshine Law ss.286.011(1) –Reasonable Notice –Open to public –Held in public locations –Minutes recorded and open for public inspection –Open voting---no secret ballots

18. SAC Membership School Advisory Councils

19. SAC Members(Voting) SAC members are elected from their peer groups; SAC members are elected from their peer groups; - teachers elect teachers, staff elects staff, parents elect parents and students elect students. SACs must consist of the principal and an appropriately balanced number of teachers, staff, parents, community members & students. “Technical center & high school advisory councils shall include students and middle & junior high school advisory councils may include students.” SACs must consist of the principal and an appropriately balanced number of teachers, staff, parents, community members & students. “Technical center & high school advisory councils shall include students and middle & junior high school advisory councils may include students.” SACs must represent the ethnic, racial and economic makeup of the community served by the school. To achieve this, members may be appointed. (MIS Form 1411) SACs must represent the ethnic, racial and economic makeup of the community served by the school. To achieve this, members may be appointed. (MIS Form 1411) In addition, the majority of SAC members (over 51%) must not be employed by the school district. (Senate Bill 1908) In addition, the majority of SAC members (over 51%) must not be employed by the school district. (Senate Bill 1908)

20. SAC Membership FAQ Is the principal a voting member? Is the principal a voting member?YES Can the assistant principal be a member? Can the assistant principal be a member? An assistant principal can and probably should attend meetings and give input, but may not be a voting member of SAC What is the allowable % difference between school community composition and SAC demographic composition? What is the allowable % difference between school community composition and SAC demographic composition? –DOE recommends a maximum of 10%. –In case of an audit, documentation will be required showing every effort was made to achieve compliance.

21. SAC Membership FAQ continued Can a parent who is employed by Okaloosa County School District serve on SAC as a parent at their child’s school? Can a parent who is employed by Okaloosa County School District serve on SAC as a parent at their child’s school? This parent may serve as a member of SAC but must be reported for official membership purposes in the most appropriate category on the membership form (MIS 1411) as a teacher, support employee, or principal. This parent may serve as a member of SAC but must be reported for official membership purposes in the most appropriate category on the membership form (MIS 1411) as a teacher, support employee, or principal.

22. A SAC Member’s Role Attends meetings & training Attends meetings & training Uses state & district goals as guiding principles Uses state & district goals as guiding principles Assesses school data, surveys Assesses school data, surveys Assists in the preparation & evaluation of the SPP Assists in the preparation & evaluation of the SPP Determine & prioritize the needs of the school Determine & prioritize the needs of the school Develop strategies for improvement Develop strategies for improvement Decides how to measure results of the SPP Decides how to measure results of the SPP Assists in development and implementation of SPP Assists in development and implementation of SPP Assist in preparing the school’s annual budget Assist in preparing the school’s annual budget

23. The SAC Chair/Co-chairs Knowledgeable about SAC duties & responsibilities. Knowledgeable about SAC duties & responsibilities. Establishes an agenda Establishes an agenda Prepares for meeting; notifies members of meeting & training opportunities Prepares for meeting; notifies members of meeting & training opportunities Facilitates the meetings (co-chair or vice chair fills absence) Facilitates the meetings (co-chair or vice chair fills absence) Keep to task, maintains order, involves members  Repeat all motions before vote  Involves members & establishes subcommittees Signs School Performance Plan Signs School Performance Plan

24. The Principal Responsible for school administration Responsible for school administration Assesses school data, surveys Assesses school data, surveys Facilitates SAC recommendations in development & implementation of SPP Facilitates SAC recommendations in development & implementation of SPP “Shall provide leadership in the development or revision and implementation of a school improvement plan” ss.1001.42“Shall provide leadership in the development or revision and implementation of a school improvement plan” ss.1001.42 Ensure that all school reports are accurate and timely, and must provide the necessary training opportunities for staff to accurately report attendance, FTE program participation, student performance, teacher appraisal, and school safety and discipline dataEnsure that all school reports are accurate and timely, and must provide the necessary training opportunities for staff to accurately report attendance, FTE program participation, student performance, teacher appraisal, and school safety and discipline data Ensures proper SAC elections & appointments Ensures proper SAC elections & appointments Keeps SAC informed of activities & policies of the school Keeps SAC informed of activities & policies of the school Encourages participation & problem solving & teamwork Encourages participation & problem solving & teamwork Part of the SAC team Part of the SAC team

25. The SAC Secretary Determination of a quorum for meetings Determination of a quorum for meetings Accurate recording of SAC business Accurate recording of SAC business Maintains up-to-date records of minutes Maintains up-to-date records of minutes Keeps records of attendance Keeps records of attendance Duties at the meeting: Duties at the meeting:  Reading or providing minutes  Taking accurate minutes

26. The SAC Secretary… continued Tasks after the meeting: Tasks after the meeting:  Writing the minutes promptly  Noting status of previous minutes  Dispatching correspondence  Dispatching the minutes for agenda prep  Notification of elections or appointments  Sending copy of all minutes and agendas to district contact

27. Other SAC Officers, optional SAC Treasurer SAC Treasurer  Keeps track of School Improvement Funds SAC Corresponding Secretary SAC Corresponding Secretary  Letters and other correspondence Parliamentarian Parliamentarian  Time-keeper, Robert’s Rules of Order...determined by your SAC’s needs

28. SAC Minutes Required by FL Sunshine Law + Statutes Required by FL Sunshine Law + Statutes Should be brief yet accurate Should be brief yet accurate Public record Public record

29. SAC Minutes Include: Kind of meeting, name of council, date, time, and place Kind of meeting, name of council, date, time, and place Attendance, determination of quorum, and any member replacement Attendance, determination of quorum, and any member replacement Call to order, name of presiding officer and recorder Call to order, name of presiding officer and recorder Agenda and previous minutes Agenda and previous minutes Motions and votes (include election info) Motions and votes (include election info) Any correspondence (attach) Any correspondence (attach) Hour of adjournment and next meeting date, time, place Hour of adjournment and next meeting date, time, place “Submitted by,” sign and type name, position. “Submitted by,” sign and type name, position.

30. SAC Documents of Record List of meetings for the year List of meetings for the year Bylaws Bylaws Membership Roster Membership Roster MIS 1411: Membership documentation form MIS 1411: Membership documentation form Agendas Agendas Minutes Minutes Copies are kept on file at the school and at the District Office

31. Send… signed bylaws signed bylaws signed MIS 1411- due by Sept. 30 signed MIS 1411- due by Sept. 30 via courier to: Debbie Davis Central Administrative Complex Membership Roster- due by Sept. 30 Membership Roster- due by Sept. 30 List of meetings List of meetings Dates/times/locations Dates/times/locations Agendas Agendas Minutes Minutes via e-mail to: Debbie Davis davisdeb@mail.okaloosa. k12.fl.us davisdeb@mail.okaloosa. k12.fl.us

32. Membership Roster List as Parent, Community, Teacher, Staff, Student, or Principal AND IF APPLICABLE, indicate SAC office OR non-voting status. Be sure to list School Name

33. MIS 1411 >50% Non School District Employees  Report only your voting members here Use the most recent demographic data and maintain a record of pull-date Principal and SAC Chair must sign and date

34. Before submitting documents … Before submitting documents … Include year and school name Include year and school name Verify numbers of peer group with membership roster Verify numbers of peer group with membership roster Percents of each ethnic category must agree as closely as possible to school/community percentages and each column should total 100% Percents of each ethnic category must agree as closely as possible to school/community percentages and each column should total 100% Sign and date Sign and date

35. Ethnicity of School and Community Student Population Or Community Population http://factfinder2.census.gov/face s/nav/jsf/pages/index.xhtml###

36. School Advisory Council District Requirements Each School Advisory Council must consist of: At least 17 members an odd number of members

37. Agendas and Minutes Please submit to the District in a timely manner Please submit to the District in a timely manner List school name in the heading List school name in the heading List school name in subject line on all e-mails List school name in subject line on all e-mails

38. School Performance Plan

39. School Performance Plan AKA—School Improvement Plan Made up of goals and objectives established for the school and determined by needs of the school Purpose: To increase student performance Purpose: To increase student performance Includes: strategies, safety, discipline, health and fitness, resources (human and material), and measured goals Includes: strategies, safety, discipline, health and fitness, resources (human and material), and measured goals

40. Role of the School  Develop a School Performance Plan under the principal’s leadership with objectives in reading, mathematics, writing and science. leadership with objectives in reading, mathematics, writing and science.  Allocate school resources based on these objectives.  Closely monitor the effectiveness of the plan during the year using internal assessments to determine student year using internal assessments to determine student gains. gains.  Adjust strategies, if needed, in order to reach objectives.

41. Role of the District  The District will provide Schools with a timeline and training on the School Performance Plan process.  The District will develop district-wide staff development and technology plans based on common themes that emerge from School Performance Plans.  Directors of Curriculum and Instruction will work with principals throughout the year to monitor the effectiveness of school plans.

42. SPP Components Vision and Mission Statement Vision and Mission Statement School Profile School Profile Community and Parent Awareness Community and Parent Awareness Supporting Data (including AMO Goal) Supporting Data (including AMO Goal) District and School Focus (math, reading, writing, science) and Objectives District and School Focus (math, reading, writing, science) and Objectives School Action Plan School Action Plan –Professional Development –Steps for Implementation –Implementation Monitoring –Evaluation

43. Community and Parent Awareness

44. Supporting Data  A detailed data report of school data is provided for each school within its provided for each school within its SPP template SPP template  Annual Monitoring Objectives are included in the goals set for each school in the goals set for each school  REMEMBER: Education programs are based on student performance data. based on student performance data.

45. District and School Focus Each school must address reading, mathematics, writing, and science. Each school must address reading, mathematics, writing, and science. The SPP allows for variance reflecting each individual school’s areas of strength and weakness. The SPP allows for variance reflecting each individual school’s areas of strength and weakness. Schools should build upon strengths and put strategies in place to improve upon weaknesses Schools should build upon strengths and put strategies in place to improve upon weaknesses

46. Action Plan  Organized by focus areas  Includes –Professional Development –Steps for Implementation –Implementation Monitoring –Evaluation

47. The District SPP template reports compliance to SAC guidelines, designation of SAC funds, and SAC approval of the SPP. SPP Template

48. School Performance Plan is… The guiding document for a school's major initiatives for school performance The guiding document for a school's major initiatives for school performance Written by a committee of parents, faculty members, administrators and community members Written by a committee of parents, faculty members, administrators and community members Approved by the School Advisory Council (SAC). Approved by the School Advisory Council (SAC).

49. School Accountability Reporting 2013 - 2014

50. Adequate Yearly Progress Florida has been granted a flexibility waiver from the US DOE to eliminate the NCLB requirements for School Accountability has moved to a single accountability model: A+ State Accountability System Measurement targets performance and participation of all students, with an emphasis on lowest performing 25%.

51. Annual Measurable Objectives (AMOs):  AMOs were established by the FLDOE to replace the AYP reporting component.  AMOs are determined separately for each school and subgroup (calculated individually), by subject area: Reading and Math.  AMOs show whether the school/subgroup is on track to reduce its percent of non-proficient students by half by 2016-17.  For each school and subgroup, a separate target is set beginning 2011-12 and continuing through 2016-17.

52. 2013 -2014 FCAT 2.0 and Florida EOC Assessments Single statewide system of accountability used to determine Annual Measurable Objectives (AMOs) Targets Single statewide system of accountability used to determine Annual Measurable Objectives (AMOs) Targets A major component in the school grade formula A major component in the school grade formula

53. http://schoolgrades.fldoe.org/ 2013 - 2014

54. http://schoolgrades.fldoe.org/

55. Florida Assessments 2014 - 2015 Florida Standards Assessments in English Language Arts and Mathematics replace FCAT 2.0 in reading/writing and mathematics for grades 3-8 Florida Standards End-of-Course Assessments replace former NGSSS EOC Exams in Algebra 1 and Geometry Florida Standards End-of-Course Assessment is added for Algebra 2 FSA Portal: http://fsassessments.org/http://fsassessments.org/

56. Florida Assessments 2014 - 2015 NGSSS Assessments: Science Grades 5 and 8 Civics End-of-Course Exam U. S. History End-of-Course Exam Biology 1 End-of-Course Exam Florida Bureau of K-12 Assessment: http://fcat.fldoe.org/http://fcat.fldoe.org/

57. Never doubt that a small group of thoughtful citizens can change the world. Indeed it is the only thing that ever has. Margaret Mead

58. Resources… Public Meetings and the Sunshine Law Public Meetings and the Sunshine Law –http://myfloridalegal.com/pages.nsf/Main/DC0B20B7DC22 B7418525791B006A54E4 http://myfloridalegal.com/pages.nsf/Main/DC0B20B7DC22 B7418525791B006A54E4http://myfloridalegal.com/pages.nsf/Main/DC0B20B7DC22 B7418525791B006A54E4 The Continuous Improvement Management System (CIMS) –https://www.flsiponline.com/ https://www.flsiponline.com/ FL Assoc of School Advisory Councils FL Assoc of School Advisory Councils –http://florida-family.net/SAC http://florida-family.net/SAC

59. Questions??? Contact your District SAC Administrator: Debbie Davis 833-3386davisdeb@mail.okaloosa.k12.fl.us