1. Peralta CCD Planning & Budgeting Integration Overview

2. Background

3. Chancellor’s Charge
Streamline the process for developing recommendations on planning and budgeting
Ensure effective shared governance participation
Deliver thoughtful, data-driven recommendations

4. Need for the Change - Why this proposal now?
Required by Accreditation: need to integrate planning and budgeting.
Supports vision of Strategic Plan: data-driven, collaborative planning
Provides a solutions for the lack of clear advisory reporting channels
Addresses college requests for fewer and more efficient District-wide committees. 4

5. CWG Membership
Joseph Bielanski, Berkeley City College Academic Senate President
Carlotta Campbell, College of Alameda Academic Senate President
Karolyn Van Putten, Laney College Academic Senate President
Anne Elliot, Merritt College Academic Senate President
Debby Weintraub, PFT President
Mark Greenside, PFT
Matthew Goldstein, PFT
Patricia Dudley, PFT
Rona Young, Classified Senate
Horace Graham, Classified Senate
Jeanette Jackson, Vice President, Instruction, College of Alameda
Frank Chong, President, Laney College
Thuy Nguyen, Strategic Planning Manager
Debbie Budd, Associate Vice Chancellor, Educational Services 5

6. Proposal Overview

7. Guiding Principles
Educational planning is the foundation of decision- making.
College planning is the primary source for recommendations.
Communication between committees must be transparent and logical.
The proposed Planning and Budgeting Council (PBC) makes recommendations to the chancellor and to makes recommendations on initiatives proposed by the Chancellor.

8. Guiding Principles (cont.)
All constituencies have the right to make recommendations directly to the Chancellor and Board.
There needs to be a clear path from recommendations to consideration in the decision-making cycle
All decisions and minutes shall be documented and publicized widely, using all available means.

9. Purpose Promote student success by improving timeliness
Create a structured advisory process leading to decision-making
Serve as the official and standard process for recommendations
Provide processes to resolve issues between the colleges and district service centers, and between and among the colleges

10. One Year Test of PBI Model
Implement from the beginning of the Fall term 2009 through the academic year
Review and modify after one year

11. Terms Planning and Budgeting Integration Model (PBIM)
District wide shared governance process for integrating college planning and linking planning and budgeting.
Planning and Budgeting Council (PBC)
The overall integrating committee within the PBIM
District Subject Matter Committees
District wide shared governance committees for education, technology and facilities
Shared Agreement
When all committee members provide some level of support for a recommendation.

12. Annual Planning Calendar for Integrating Planning and Budgeting
Jan - May
Sep - Nov
Dec - May
Sep
1- INITIAL DATA REVIEW
& INITIAL DISCUSSIONS
2 - COLLEGES DEVELOP
PRIORITIES
3 - DISTRICT WIDE
INTEGRATION
4 - BUDGET DEVELOPMENT
BOARD APPROVAL

13. PBIM Flow, Responsibilities and Composition
Board of Trustees
Chancellor / SMT
District Planning and Budgeting Council
Technology Committee
Education Committee
Facilities Committee
Berkeley City College
College of Alameda
Laney College
Merritt College

14. College planning is the foundation of decision making
Board of Trustees
Chancellor / SMT
District Planning and Budgeting Council
Technology Committee
Education Committee
Facilities Committee
Technology Committee
Education Committee
Facilities Committee
Education & Resource Priorities
Berkeley City College
College of Alameda
Laney College
Merritt College
Unit Plans/ Program Reviews

15. District Planning and Budgeting Council
District Subject Matter Committees provide technical review and coordination
Board of Trustees
Charge
Chancellor / SMT
Web site
PROMPT
Passport
Smart classroom (tech aspects)
Catalog (technology aspect)
Technology related HR rec’s
Educational planning
Program planning
Staffing priorities
Academic calendar
Education related HR rec’s
Marketing / Outreach
Student Services
Catalog
New, modernization, rehab of facilities
Infrastructure
Maintenance
Facilities master planning
Safety and emergency preparedness
Facilities related HR rec’s
District Planning and Budgeting Council
Technology Committee
Education Committee
Facilities Committee
Technology Committee
Education Committee
Facilities Committee
Berkeley City College
College of Alameda
Laney College
Merritt College

16. District Planning and Budgeting Council
District Subject Matter Committees provide technical review and coordination
Composition
Board of Trustees
Tri-Chairs: Admin, Faculty, Classified
College President
IT manager (J. Cragen position) (1)
College distance education coordinators (4)
District distance education coordinator (1)
Library faculty member (1)
Curriculum (curricu-net; catalog) (1)
Facilities rep (smart classrooms)
SLO rep
Web rep
Network coordinators (4)
College Researcher
Co-Chairs: Admin, Faculty
College Academic Senate Presidents (4)
Faculty at large (1 per college) (4)
College President (1)
Vice Presidents of Student Services (4)
Vice Presidents of Instruction (4)
Classified representatives (2) (could be researchers)
(District researcher attends as support person)
College President (1 - Admin)
Risk manager (1 - Admin)
College business officers (4 - Admin)
Facilities committee reps (4 – Faculty)
District safety reps (1 – Class; 1 – Faculty)
Vice Chancellor, GS (1 – Admin)
Director, Physical Plant (1 – Admin)
Custodial rep (1 – Class)
District IT rep (1 – Class)
Chancellor / SMT
District Planning and Budgeting Council
District Planning and Budgeting Council
Technology Committee
Technology Committee
Education Committee
Education Committee
Facilities Committee
Facilities Committee
Berkeley City College
College of Alameda
Laney College
Merritt College

17. District Planning and Budgeting Council
Planning & Budgeting Council integrates across the district & makes “tough decisions”
Board of Trustees
Chancellor / SMT
District Planning and Budgeting Council
District Planning and Budgeting Council
Charge
Authority to make recommendations to the chancellor
Receive a response from the chancellor before the chancellor pursues any significant course of action
Receive draft policy initiatives and considerations from the chancellor and the board and make recommendations on those before any significant action is taken by the chancellor
Staffing & Support
Co-Chairs: 1 Faculty, 1 Administrator
Process Manager (non-voting): agenda and process prep, facilitation, decision-tools, report coordination
Note-taker/report writer
Process Accountability
Follow-through on process steps.
Ensure constituencies, colleges, district service centers, committees, etc., performed agreed upon steps in the process
Recommendation Accountability
Providing oversight on the implementation of the Strategic Plan.
Ensure accountability for follow-through on recommendations
Technology Committee
Education Committee
Facilities Committee
Berkeley City College
College of Alameda
Laney College
Merritt College

18. District Planning and Budgeting Council
Planning & Budgeting Council integrates across the district & makes “tough decisions”
Board of Trustees
Chancellor / SMT
District Planning and Budgeting Council
District Planning and Budgeting Council
Composition
Faculty – 8
Faculty leadership at each college (academic Senate and PFT) mutually agree on a process for selecting reps. (2 Faculty per college)
Classified – 3
1 Classified Senate
1 Rep from 1021
1 selected by 39 (if 39 chooses not to participate, classified Senate and 1021 choose 1 jointly)
Administrators - 7
4 from colleges (1 President)
2 at large (Chancellor’s choice)
1 Chair (VC, Finance)
At least 1 each from the subject matter committees; at least one from each college.
Students – 1
Student governments presidents’ council determines representation
Technology Committee
Education Committee
Facilities Committee
Berkeley City College
College of Alameda
Laney College
Merritt College 18

19. Developing the Process

20. Operating Principles District-Wide Perspective
Shared Agreement ~ work toward consensus
Consistent Membership and Attendance
Support for Committee Effectiveness
Integrated Annual Calendar – Timely Decisions
Communication to Colleges and College Committees
Transparency / Open Meetings
Official Membership
Flexibility and Learning

21. Process Standards
Agendas will be posted early, before the committee meetings
Agenda materials will be provided early, before the committee meetings
Agendas and materials are posted on the Master Calendar.
On meeting dates will be posted on the Master Calendar.
There will be nameplates at the committee meetings.
The executive assistants (or designee by the chair) will type up meeting minutes. The meeting minutes will be uniform for all committees.
The meeting minutes will be posted to on the website. 21

22. Questions / Discussion