1. Introduction to Information and Computer Science Computer Software Lecture c This material (Comp4_Unit4c) was developed by OHSU, funded by the Department of Health and Human Services, Office of the National Coordinator for Health Information Technology under Award Number [IU24OC000015].

2. Computer Software Learning Objectives Define application vs. system software. (Lecture a) Give examples of application software focusing on healthcare systems. (Lecture a) Describe the functions of system software. (Lecture b) List different types of operating systems. (Lecture b) Explain the purpose and usage of file systems. (Lecture c) Health IT Workforce Curriculum Version 3.0/Spring 2012 2 Introduction to Information and Computer Science Computer Software Lecture c

3. File System A file system is a way of organizing files and their data on a storage device An operating system includes a file system –OS serves as intermediary between file system and applications –Applications include software, OS utilities, etc. Health IT Workforce Curriculum Version 3.0/Spring 2012 3 Introduction to Information and Computer Science Computer Software Lecture c

4. Files Files are blocks of program instructions or data stored on disk File types –Executable (machine code instructions) –Text file (collection of characters) –Special format Particular to an application (e.g., Microsoft ® Word, Excel) Format for storing images, videos, etc. Format for archives Health IT Workforce Curriculum Version 3.0/Spring 2012 4 Introduction to Information and Computer Science Computer Software Lecture c (clker.com, 2010, PD-US)

5. File Names and Extensions Every file must have a name –Each OS has its own naming rules –May or may not be case-sensitive The file extension is the portion of the name after “.” –Identifies the file type –Used to identify what you can do with the file –May not see the extension Examples essay.doc budget.xls winzip.exe photo1.jpg Health IT Workforce Curriculum Version 3.0/Spring 2012 5 Introduction to Information and Computer Science Computer Software Lecture c

6. File Permissions Files have owners Files have permissions –Identify if the file can be read (opened) –Identify if the file can be written (saved) –Identify if the file is an executable program (a program that can be run) Permissions may vary by user –One user may only be able to read a file, another may be able to read and write –Important security measure Health IT Workforce Curriculum Version 3.0/Spring 2012 6 Introduction to Information and Computer Science Computer Software Lecture c

7. File Size All files have a size Expressed in bytes (or KB or MB or GB) Size depends on the amount of data stored in the file –A long Word document will be larger than a short one –An HD video will be larger than a low resolution video –A high resolution image will be larger than a simple text file (unless the text file is really, really long) Health IT Workforce Curriculum Version 3.0/Spring 2012 7 Introduction to Information and Computer Science Computer Software Lecture c

8. Organizing Groups of Files Most file systems provide ways to organize your files into “containers” –In Windows and Mac OS the containers are called folders –In Unix ® and Linux, the containers are called directories –Folders/directories contained within other folders/directories are called subfolders/subdirectories A flat file system has only one large directory or folder Health IT Workforce Curriculum Version 3.0/Spring 2012 8 Introduction to Information and Computer Science Computer Software Lecture c (clker.com, 2011, PD-US)

9. File Management Utilities Operating systems provide utilities for the user to manage files and folders/directories –Microsoft Windows ® Explorer –Mac OS X Finder –Typed commands in Unix Allow user to –View files and properties –Find files –Move files –Copy and paste files –Rename files –Create folders/directories Health IT Workforce Curriculum Version 3.0/Spring 2012 9 Introduction to Information and Computer Science Computer Software Lecture c

10. Microsoft Windows File Explorer (Windows Vista®, 2009, with permission from Microsoft ) Health IT Workforce Curriculum Version 3.0/Spring 2012 10 Introduction to Information and Computer Science Computer Software Lecture c

11. Mac OS X Finder (Apple Inc., 2009, WP: FUR) Health IT Workforce Curriculum Version 3.0/Spring 2012 11 Introduction to Information and Computer Science Computer Software Lecture c

12. Dolphin File Manager KDE ® Windows for Linux (KDE ®, 2008, GNU-GPL) Health IT Workforce Curriculum Version 3.0/Spring 2012 12 Introduction to Information and Computer Science Computer Software Lecture c

13. Application File Utilities These file utilities are available within applications, too Facilitate moving, deleting, copying, opening, and saving files Health IT Workforce Curriculum Version 3.0/Spring 2012 13 Introduction to Information and Computer Science Computer Software Lecture c (Sven, 2008, GNU-GPL)

14. File System Hierarchy File systems that are not flat have a hierarchy –A tree like structure that represents nested subfolders/ subdirectories (Che, 2005, GNU-GPL) Health IT Workforce Curriculum Version 3.0/Spring 2012 14 Introduction to Information and Computer Science Computer Software Lecture c

15. Other File Utilities Search File compression/archiving utilities –Windows compression utilities –WinZip –Stuffit Backup and restore utilities Security utilities File transfer utilities Health IT Workforce Curriculum Version 3.0/Spring 2012 15 Introduction to Information and Computer Science Computer Software Lecture c (clker.com, 2007 – 2010, PD-US)

16. File System Implementation Different types of file systems –Disk File System –Flash File System –Network File System The logical model (Explorer/Finder) is different from the physical model (hard disk) Health IT Workforce Curriculum Version 3.0/Spring 2012 16 Introduction to Information and Computer Science Computer Software Lecture c

17. Hard Disk Drive A hard disk drive contains a platter where data is stored The spindle holds one or more platters The platter spins and the arm moves so that the head is over the location on disk to be read/written (Surachit, 2007, CC BY-SA 3.0) Health IT Workforce Curriculum Version 3.0/Spring 2012 17 Introduction to Information and Computer Science Computer Software Lecture c

18. Disk File Storage Files are stored physically in sectors (C) on the platter (usually 512 bytes) Sectors make up a track (A) Groups of adjacent sectors are called clusters (D) Each sector and track has an address Health IT Workforce Curriculum Version 3.0/Spring 2012 18 Introduction to Information and Computer Science Computer Software Lecture c (Heron2/MistWiz, 2008, PD-US)

19. Formatting Disk Disks must be formatted before they can be used –Separated into tracks and sectors –Given addresses Most disks come pre-formatted May need to reformat later Health IT Workforce Curriculum Version 3.0/Spring 2012 19 Introduction to Information and Computer Science Computer Software Lecture c

20. File Systems Serve as an interface to the storage device (disk drive) Keep track of where files are located –File name and its address on disk –Kept in an index Optimize speed of storing and retrieving data –Uses clusters of sectors –Keeps track of free clusters Files may be stored in non-contiguous clusters –Called fragmented files –Can be slow to access Health IT Workforce Curriculum Version 3.0/Spring 2012 20 Introduction to Information and Computer Science Computer Software Lecture c (clker.com, 2010, PD-US)

21. File Systems (continued) What happens when a file is deleted? –File system removes file from index –Identifies clusters as free Can sometimes be recovered –Must do it quickly Can use file shredder utilities to overwrite clusters In healthcare, old disks must be safely disposed Health IT Workforce Curriculum Version 3.0/Spring 2012 21 Introduction to Information and Computer Science Computer Software Lecture c

22. Disk File System Examples FAT (File Allocation Table) –Simple file system without file security –FAT12, FAT16, FAT32 –Used in Microsoft OS before Windows NT –Used on flash cards today NTFS (NT File System) –Complex file system with file security –Used in Microsoft Windows starting with version NT Health IT Workforce Curriculum Version 3.0/Spring 2012 22 Introduction to Information and Computer Science Computer Software Lecture c

23. File System Examples (continued) HFS, HFS+, HFSX (Hierarchical File System) –Mac OS and Mac OS X –HFS was similar to FAT16 –HFS+ and HFSX introduced file security ext family, XFS –Linux –Provides file security and access control Note: one OS can support multiple file systems Health IT Workforce Curriculum Version 3.0/Spring 2012 23 Introduction to Information and Computer Science Computer Software Lecture c

24. Putting It All Together The application or the user performs a file operation (open, close, read, write) The operating system translates that operation into one understood by the file system The file system finds the file and performs the operation. If any data is returned, it’s sent to the OS. The OS returns any data to the application or user Health IT Workforce Curriculum Version 3.0/Spring 2012 24 Introduction to Information and Computer Science Computer Software Lecture c

25. File Management Tips Use descriptive names for files and folders/directories Maintain proper file extensions Group similar files together Organize folders/directories in a proper hierarchy Delete or archive files you no longer need Defragment drive regularly Maintain enough free space (20%) on drive Back up! Health IT Workforce Curriculum Version 3.0/Spring 2012 25 Introduction to Information and Computer Science Computer Software Lecture c (clker.com, 2011, PD-US)

26. Computer Software Summary - Lecture c File systems File types File sizes Permissions File organization on a hard drive 26 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Information and Computer Science Computer Software Lecture b

27. Computer Software Summary Software is instructions for the hardware Application software makes computers productive and entertaining for users Operating systems coordinate applications and hardware Operating systems are on every computer from PCs to smart phones to embedded computers File systems manage the storage and retrieval of files stored on disk Health IT Workforce Curriculum Version 3.0/Spring 2012 27 Introduction to Information and Computer Science Computer Software Lecture c

28. Computer Software References – Lecture c References Computer File. (2011). Retrieved 24 March 2011 from Wikipedia: http://en.wikipedia.org/wiki/Computer_file. http://en.wikipedia.org/wiki/Computer_file Evans A, Martin K, Poatsey MA. (2010). Chapter 5: Using System Software: The Operating System, Utility Programs and File Management. In: Technology in Action: Complete. 7th ed. New Jersey: Prentice Hall;. File Allocation Table. (2011). Retrieved 24 March 2011 from Wikipedia: http://en.wikipedia.org/wiki/FAT_file_system. http://en.wikipedia.org/wiki/FAT_file_system File Systems. (2011). Retrieved 24 March 2011 from Wikipedia:. http://en.wikipedia.org/wiki/File_system. http://en.wikipedia.org/wiki/File_system Hard Disk Drive. (2011). Retrieved 24 March 2011 from Wikipedia: http://en.wikipedia.org/wiki/Hard_disk_drive. http://en.wikipedia.org/wiki/Hard_disk_drive HFS Plus. (2011). Retrieved 24 March 2011 from Wikipedia: http://en.wikipedia.org/wiki/HFS_Plus. http://en.wikipedia.org/wiki/HFS_Plus Hierarchical File System. (2011). Retrieved 24 March 2011 from Wikipedia: http://en.wikipedia.org/wiki/Hierarchical_File_System. http://en.wikipedia.org/wiki/Hierarchical_File_System Microsoft Technet. (2011) Chapter 17: Disk and File System Basics. In Windows NT Workstation Resource Kit. Retrieved from: http://technet.microsoft.com/en-us/library/cc750198.aspx.http://technet.microsoft.com/en-us/library/cc750198.aspx Morley Deborah, Parker Charles S. (2011) Chapter 6: System Software: Operating Systems and Utility Programs. In: Understanding Computers Today and Tomorrow. 12 th ed. Boston: Course Technology. NTFS. (2011). Retrieved 24 March 2011 from Wikipedia: http://en.wikipedia.org/wiki/Ntfs.http://en.wikipedia.org/wiki/Ntfs Parsons JJ, Oja D. (2011). Chapter 4: Operating Systems and File Management. In: New Perspectives on Computer Concepts 2011: Comprehensive. 13th ed. Boston: Course Technology. Shelley GB, Vermaat ME. (2011). Chapter 8: Operating Systems and Utility Programs. In: Discovering Computers 2011: Introductory. 1st ed. Boston: Course Technology. Health IT Workforce Curriculum Version 3.0/Spring 2012 28 Introduction to Information and Computer Science Computer Software Lecture c

29. Computer Software References – Lecture c Images Slide 3: Binary File Image [image on the Internet]. c 2010 [Updated 8/13/2010; cited 11/8/2011]. Available from: http://www.clker.com/clipart-binary-file.html. (PD-US). http://www.clker.com/clipart-binary-file.html Slide 8: Folder Image [image on the Internet]. c 2007 [Updated 11/13/2007; cited 11/8/2011]. Available from: http://www.clker.com/clipart-3618.html. (PD-US). http://www.clker.com/clipart-3618.html Slide 10: Screenshot of Windows Explorer in Windows Vista® [image on the Internet]. Used with permission from Microsoft (c 2009). [Updated 9/6/2009; cited 11/8/2011]. Available from: http://en.wikipedia.org/wiki/File:Windows_Explorer_Vista.png. http://en.wikipedia.org/wiki/File:Windows_Explorer_Vista.png Slide 11: Mac OS X Finder Image [image on the Internet]. Apple Inc. (c 2009). [Updated 8/8/2009; cited 11/8/2011]. Available from: http://en.wikipedia.org/wiki/File:Finder.png. (WP:FUR).http://en.wikipedia.org/wiki/File:Finder.png Slide 12: KDE ® Dolphin Image [image on the Internet]. KDE ® (c 2008). [Updated 8/2/2008; cited 11/8/2011]. Available from: http://en.wikipedia.org/wiki/File:KDE_4.0.png. (GNU-GPL).http://en.wikipedia.org/wiki/File:KDE_4.0.png Slide 13: Drag and Drop Image [image on the Internet]. Sven (c 2008). [Updated 8/5/2008; cited 11/8/2011]. Available from: http://wikimediafoundation.org/wiki/File:Drag-and-drop-en.svg. (GNU-GPL).http://wikimediafoundation.org/wiki/File:Drag-and-drop-en.svg Slide 14: Directory Tree Image [image on the Internet]. Che (c 2010). [Updated 1/19/2010; cited 11/8/2011]. Available from: http://wikimediafoundation.org/wiki/File:Directory_tree.png. (GNU-GPL).http://wikimediafoundation.org/wiki/File:Directory_tree.png Slide 15: Magnifying Glass Image [image on the Internet]. c 2007 [Updated 11/13/2007; cited 11/8/2011]. Available from: http://www.clker.com/clipart-8173.html. (PD-US).http://www.clker.com/clipart-8173.html Slide 15: Compress Image [image on the Internet]. c 2007 [Updated 11/13/2007; cited 11/8/2011]. Available from: http://www.clker.com/clipart-7593.html. (PD-US).http://www.clker.com/clipart-7593.html Health IT Workforce Curriculum Version 3.0/Spring 2012 29 Introduction to Information and Computer Science Computer Software Lecture c

30. Computer Software References – Lecture c Images Slide 15: Shield Image [image on the Internet]. c 2010 [Updated 10/27/2010; cited 11/8/2011]. Available from: http://www.clker.com/clipart-shield-icon.html. (PD-US). http://www.clker.com/clipart-shield-icon.html Slide 17: Hard Disk Image [image on the Internet]. Surachit (c 2008). [Updated 12/20/2009; cited 11/8/2011]. Available from: http://en.wikipedia.org/wiki/File:Hard_drive-en.svg. (CC BY-SA 3.0).http://en.wikipedia.org/wiki/File:Hard_drive-en.svg Slide 18: Disk structure Image [image on the Internet]. Heron2/MistWiz (c 2008). [Updated 3/5/2008; cited 11/8/2011]. Available from: http://commons.wikimedia.org/wiki/File:Disk-structure2.svg. (PD-US).http://commons.wikimedia.org/wiki/File:Disk-structure2.svg Slide 20: File Cabinet Image [image on the Internet]. c 2010 [Updated 6/22/2010; cited 11/8/2011]. Available from: http://www.clker.com/clipart-system-file-manager.html. (PD-US).http://www.clker.com/clipart-system-file-manager.html Slide 25: String on finger Image [image on the Internet]. c 2011 [Updated 5/9/2011; cited 11/8/2011]. Available from: http://www.clker.com/clipart-reminder.html. (PD-US).http://www.clker.com/clipart-reminder.html Health IT Workforce Curriculum Version 3.0/Spring 2012 30 Introduction to Information and Computer Science Computer Software Lecture c