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Presenter: Peggy Mullaly-Quijas, Executive Secretary October 25, 2011
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Introductions Why we are here today The Purpose of MCMLA The nature of volunteer associations
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The Corporation Federal Tax ID Number Bylaws (http://www.mcmla.org/committees)http://www.mcmla.org/committees ◦ Please read these; they are the foundation of the organization. Policies & Procedures Manual (updated annually; the most recent can be found at http://www.mcmla.org/committees http://www.mcmla.org/committees
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Listservs MCMLA Listserv (See http://www.mcmla.org/listserv)http://www.mcmla.org/listserv MCMLA Leadership listserv at mcmla-l-admin@listserv.kumcedumcmla-l-admin@listserv.kumcedu (will soon be updated) Web Page/Online Directory Policy & Procedure Manual Bylaws List of Leaders + Emails Email Skype (headphones can be purchased) Teleconferences
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Calendars/Doodle Others ◦ Former Officers ◦ Former Committee Chairs ◦ Parliamentarian ◦ Liaisons ◦ Executive Secretary ◦ Archivist ◦ Annual Meeting Planner
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Committees: where the rubber hits the road! ◦ Executive Committee ◦ Annual Meeting Committee ◦ Government Relations ◦ Nominating ◦ Education ◦ Membership ◦ Honors and Awards ◦ Publications ◦ Bylaws ◦ Research ◦ Advocacy Committee (new!) Read your Section in P & P Manual
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Members ◦ Chair ◦ Vice-Chair/Chair-elect ◦ Immediate Past Chair ◦ Chapter Council Representative ◦ Chapter Council Alternate ◦ Recording Secretary Review duties and required reports for each position
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Duties ◦ Running Meetings and Creating Agendas Executive Committee Meetings Annual Business Meetings ◦ Read Section in P & P Manual ◦ Ex-officio member of all committees, except Nominating ◦ Vote on items in front of Executive Committee Reports ◦ Mid-year report to MLA ◦ Annual report to MLA ◦ Budget
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Duties ◦ Appoint Committee Chairs ◦ With Chairs, round out membership of committees ◦ Read bylaws and P & P Manual; some committees have designated and ex-officio members ◦ Read Section in P & P Manual ◦ Vote on items in front of Executive Committee Reports ◦ Setting Chapter priorities ◦ Submit budget items ◦ As requested by Chair
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Duties ◦ Vote on items in front of Executive Committee ◦ Updates P & P Manual ◦ As Immediate Past Chair, serves on Nominating Committee (3 year commitment) ◦ Read Section in P & P Manual Reports ◦ As requested by Chair ◦ Submit budget items
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Duties ◦ Liaison between Chapter and MLA ◦ Must be a member of MLA ◦ Vote on items in front of Executive Committee ◦ Read Section in P & P Manual Reports ◦ Formal report of MLA Chapter Council meetings is due at MCMLA Annual Executive Meeting ◦ Submit budget items
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Duties ◦ Take minutes for the following meetings: Annual Executive Committee Meeting Annual Business Meeting Any Executive Committee Meetings; in person, teleconference ◦ Vote on items in front of Executive Committee ◦ Read Section in P & P Manual Reports ◦ Minutes ◦ Submit budget items
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Duties ◦ Contact committee members ◦ Create goals for year, based on chapter priorities (http://www.mcmla.org/president) ◦ Develop/submit a budget to the Executive Secretary (by December 5 th ) * ◦ Review special duties for the committees in P & P Manual (i.e. Membership Committee awards an MCMLA membership at the Annual Meeting) * ES will send out a form to use this week.
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◦ Communicate with committee members throughout the year. ◦ Achieve goals. ◦ Read Section in P & P Manual Reports ◦ Mid-Year Report ◦ Annual Report
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Executive Secretary Parliamentarian Archivist Annual Meeting Advisor Editor of the MCMLA EXPRESS Auditor Web Site Editor Electronic Discussion List Owner Annual Meeting Chairs MLA Liaisons (i.e., Membership)
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Some to start us off: ◦ When does my term start? ◦ What should I ask for in a budget? ◦ When will the request for my budget items happen? ◦ What important dates should I know? ◦ Are there files I should get? ◦ Where do I get the names and addresses of MCMLA members? ◦ What do I send to the Archivist? ◦ How do I get reimbursed? ◦ Your questions?
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Peggy Mullaly-Quijas, Executive Secretary ◦ MCMLA - Midcontinental Chapter of the Medical Library Association, PO Box 2218, Lee's Summit, MO 64063-2218 ◦ (v) 816.235.1871 ◦ (f) 816.235.6570 ◦ mullaly-quijasm@umkc.edu (also pager) mullaly-quijasm@umkc.edu ◦ pmullaly@aol.com pmullaly@aol.com
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