1. Engineering H193 - Team Project Gateway Engineering Education Coalition P. 1Spring Quarter Project Management Week 2 Day 2

2. Engineering H193 - Team Project Gateway Engineering Education Coalition P. 2Spring Quarter The Project Cycle Conceiving and defining the project Planning the project Implementing the plan Completing and evaluating the project Operating and maintaining the project

3. Engineering H193 - Team Project Gateway Engineering Education Coalition P. 3Spring Quarter Managing the Project Making a Schedule Team meetings –Agendas –Minutes –Decisions –Assignments Checking the schedule Revising the schedule Anticipating problems Solving problems

4. Engineering H193 - Team Project Gateway Engineering Education Coalition P. 4Spring Quarter Good Project Management Creating a working flow chart designed to represent different phases of your project Creating a working spreadsheet of tasks, responsible parties, and a timeline for completing tasks Implementing your work schedule to complete your finished project in a timely manner

5. Engineering H193 - Team Project Gateway Engineering Education Coalition P. 5Spring Quarter Purpose of the Design Schedule Things that have to be done –List the tasks in any order –Estimate time required –Establish the task order –Assign the people (Primary & Backup) Tools Available –MS Excel –MS Project

6. Engineering H193 - Team Project Gateway Engineering Education Coalition P. 6Spring Quarter Work Breakdown Structures Work breakdown structures are useful in determining the order in which tasks must be completed These structures outline what needs to be completed before another task can begin The structure serves as a visual interpretation of your schedule

7. Engineering H193 - Team Project Gateway Engineering Education Coalition P. 7Spring Quarter Work Breakdown Structures Task 1 Task 1b Task 1a Final Project Task 2 Task 3 Task 2b Task 2a

8. Engineering H193 - Team Project Gateway Engineering Education Coalition P. 8Spring Quarter Managing Your Project Each team is required to create a spreadsheet or other document incorporating the following things: –Task # (tasks in order) & Task description –Primary person, Secondary or back-up person –Estimated start date, Estimated end date –Due date or deadline –Actual start date, Actual end date –Estimated amount of time to complete task –Actual amount of time to complete task

9. Engineering H193 - Team Project Gateway Engineering Education Coalition P. 9Spring Quarter Tasks Examine the syllabus Brainstorm in your group to decide what possible tasks for the group will be After you have decided these tasks, break them down into smaller parts where possible Put these tasks in order from start to finish for the project

10. Engineering H193 - Team Project Gateway Engineering Education Coalition P. 10Spring Quarter Hints for Ordering Tasks Look at the syllabus and “Team Design Project Description” to see what your weekly assignments will be These assignments will help to develop a timeline for your group Work backwards from turning in the written report, giving the oral report through these assignment due dates

11. Engineering H193 - Team Project Gateway Engineering Education Coalition P. 11Spring Quarter Hints for Ordering Tasks Start with what major assignment or task needs to be completed for each week of the quarter Then use your list of smaller tasks to fill in what needs to be done each day Decide which tasks must be completed before another phase of your project is started and allow for that time – use your work breakdown structure

12. Engineering H193 - Team Project Gateway Engineering Education Coalition P. 12Spring Quarter Listing of All Tasks by Week

13. Engineering H193 - Team Project Gateway Engineering Education Coalition P. 13Spring Quarter What is missing? Sample Design Schedule

14. Engineering H193 - Team Project Gateway Engineering Education Coalition P. 14Spring Quarter What is missing? Making the Team Assignments

15. Engineering H193 - Team Project Gateway Engineering Education Coalition P. 15Spring Quarter What does this have that the others did not have? Sample Design Schedule

16. Engineering H193 - Team Project Gateway Engineering Education Coalition P. 16Spring Quarter Example – Team Schedule What could be added to make this more complete?

17. Engineering H193 - Team Project Gateway Engineering Education Coalition P. 17Spring Quarter Assignment Create a spreadsheet document or MS Project schedule of all tasks to be completed within the project Create a visual interpretation of that schedule using a work breakdown structure - Make a sketch by hand, or use a word processor's drawing capabilities

18. Engineering H193 - Team Project Gateway Engineering Education Coalition P. 18Spring Quarter Grading Guidelines for Design Schedule