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In the Framework of: Financed by: Developed by: MODULE 9 - 10 5-Yr Budget Forecast Excel Model Populating & Balancing the Model
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In the Framework of: Financed by: Developed by: FIVE YEAR BUDGET FORECAST 2 The true costs of managing and operating the Association The Association is financially independent to freely reflect and represent the interests of its members The Association balances expenses and revenues for the five-year planning period of the Business Plan
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In the Framework of: Financed by: Developed by: EXPENSES BUDGET FORECAST (l) 3 No. EXPENSES Year 2014 (Base Year)Year 2015 UnitQuantity Cost per Man/Mon th Annual Cost (EUR) Quantity Cost per Man/Mo nth Annual Cost (EUR) A. Professional Staff Secretary GeneralNo. 11,20014,40011,26015,120 1 Finance & Administration ManagerNo. 11,00012,00011,05012,600 2 Communications ManagerNo. 11,00012,00011,05012,600 3 Technical Services and Professional Development ManagerNo. 11,00012,00011,05012,600 4 Programs and Projects ManagerNo. 11,00012,00011,05012,600 5 Total Professional Staff 62,400 065,520 B. Support Staff Executive SecretaryNo. 11,00012,00011,05012,600 6 Knowledge Management SpecialistNo. 18009,600184010,080 7 Membership SpecialistNo. 18009,600184010,080 8 Office AssistantNo. 16007,20016307,560 9 DriverNo. 15006,00015256,300 10 Total Support Staff 44,400 46,620 C. Social + Health Insurance Total Social + Health Insurance 21,360 22,428 All forms of compensation to all Professional Staff & Supporting Staff Compensation to all Staff will be increased every year with 5% comparing with previous year All social security and health insurance contribution paid should be calculated using actual percentages as defined by the law
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In the Framework of: Financed by: Developed by: No.EXPENSES Year 2014 (Base Year)Year 2015 UnitQuantity Cost per Man/Month Annual Cost (EUR) Quantity Cost per Man/Month Annual Cost (EUR) D.Outsourcing of Course and Manual Development 11 Training Courses Course Development Each 24,000 8,000 25,000 10,000 IT Advisory Services Lumpsum 12,000 1 12 Manuals of Practice/Operational Guidelines Purchased and Edited Each 15,000 16,000 Fully Developed Each 05,000 0 1 Total Outsourcing 15,000 23,000 E. Depreciation Reserve Fund E.1 Electronic Devices 13 Network Server Piece 1600 1 14 Desktop/Computers Piece 61509006150900 15 Laptop/Computers Piece 51507505150750 16 Printers Piece 22004002200400 17 Telephones Piece 920180920180 18 Fax Machines Piece 150 1 19 Photocopying Machine Piece 1400 1 20 Computer Software Piece 18881,57518881,575 E.2 Vehicles & Office Furniture 21 Desks Piece 970630970630 22 Chairs Piece 930270930270 23 Shelves Piece 930270930270 24 File cabinets Piece 920180920180 25 Conference room furniture Lumpsum 1616 1 26 Vehicles X2 Piece 16,000 1 Total Depreciation Reserve Fund 12,821 EXPENSES BUDGET FORECAST (ll) 4 All outsourcing products & services represent Direct Operation Cost of Association Depreciation should be calculated referring to national accounting depreciation norms (i.e. 25% for electronics, 20% for vehicles and furniture). Outsourcing expenses will be increased every year with 25% comparing with previous year
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In the Framework of: Financed by: Developed by: No.EXPENSES Year 2014 (Base Year)Year 2015 UnitQuantity Cost per Man/Month Annual Cost (EUR) Quantity Cost per Man/Month Annual Cost (EUR) F. Office Rent & Utilities 27 Office Rent Month 123,30039,600123,63043,560 28 TelephoneMonth 125006,000125506,600 29 Electricity Month 123003,600123303,960 30 Office Maintenance Month 122503,000122753,300 31 Internet Subscription Month 122002,400122202,640 32 IT System Maintenance Month 122503,000122753,300 Total Office Rent & Utilities 57,600 63,360 G. Office Supplies 33 Fuel & Car Maintenance Month 124004,800124405,280 34 Stationery Month 122002,400122202,640 35 Printing/Photocopying Paper Month 121001,200121101,320 36 Computer Supplies Month 122002,400122202,640 37 Website Development/Maintenance Month 123003,600123303,960 38 Miscellaneous (Working Group) Month 125006,000125506,600 Total Office Supplies 20,400 22,440 H.Transportation & Accommodation H.1.Travel & Transportation 39 Air Tickets Secretary General Round-Trip 64002,40084403,520 Staff Round-Trip 64002,40084403,520 Board of Directors Round-Trip 64002,40084403,520 40 Local Transportation during Travel Round-Trip 54502,70072553,960 H.2.Accommodation 41 Hotel Accommodation Secretary General Nights 181502,700241653,960 Staff Nights 181502,700241653,960 Board of Directors Nights 181502,700241653,960 42 Per Diem Nights 54603,24072664,752 Total Transportation & Accommodation 21,240 31,152 EXPENSES BUDGET FORECAST (lll) 5 Office Rent, Utilities Supplies are expenses used to support the normal day to day functioning of Association Travel & Accommodation are expenses related mainly to the activities of Professional Staff Office expenses, Travel & Accommodation will be increased every year with 10% comparing with previous year
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In the Framework of: Financed by: Developed by: No.REVENUES Year 2014 (Base Year)Year 2015 UnitQuantityFee Amount (EUR) QuantityFee Amount (EUR) I. Membership Fees 47 I.1 Water/Wastewater/Treatment Utility (Population) Up to 50,000 Membership 152003,000252005,000 50,001 - 100,000 Membership 98007,200128009,600 Over 100,001 Membership 43,00012,00043,00012,000 Utility Membership Subtotal 28 22,20041 26,600 48 I.2 Private Sector (No. of Staff) Up to 50 Membership 45002,00065003,000 51 to 500 Membership 62,50015,00082,50020,000 Over 500 Membership 44,00016,00064,00024,000 Private Sector Membership Subtotal 14 33,00020 47,000 49 I.3 NGO/Academic Institution Membership 55002,500155007,500 50 I.4 Individual Membership 30501,50050 2,500 51 I.5 Student Membership 80252,000100252,500 52 I.6 Int'l Organizations and Donors Membership 5001000 Total Membership Fees 61,200 86,100 REVENUE (l) 6 Main sources of revenue generation of Association is membership fee Total revenues generated from all fees represents annual Expected Revenues
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In the Framework of: Financed by: Developed by: No.REVENUES Year 2014 (Base Year)Year 2015 UnitQuantityFee Amount (EUR) QuantityFee Amount (EUR) J. Association Activities 53J.1 Conferences Annual ConferenceAvg. Register 3005015,0004005020,000 Annual ExhibtionLump Sum 110,000 120,000 Specialty Best Practice ConferencesAvg. Register 100505,0002005010,000 54J.2 Training Programs No. of Deliveries 33,0009,00043,00012,000 55J.3 PublicationsNo. Sold 100101,000150101,500 Total Net Proceeds from Activities 40,000 63,500 REVENUE (ll) 7 Conference & Seminar revenues depend by number of participants and participation fees applied Assume a net proceed from each “training course” or “publication” and multiply it with number of all activities
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In the Framework of: Financed by: Developed by: No.REVENUES Year 2014 (Base Year)Year 2015 UnitQuantityFee Amount (EUR) QuantityFee Amount (EUR) K. Contracted Projects and Programs 56 Contracted Projects Project 1 Lump Sum 150,000 0 Project 2 Lump Sum 120,000 0 Project 3 Lump Sum 130,000 Project 4 Lump Sum Project 5 Lump Sum Project 6 Lump Sum Total Net Proceeds from Projects and Programs 70,000 30,000 L. Assistance/Contributions/Grants 57Grant from Central GovernmentLump Sum 110,000 0 58Assistance from Development Bank XLump Sum 130,000 150,000 59Assistance from International Development Bank YLump Sum 131,500 145,000 Total Operational Grants from Donors and Institutions 71,500 95,000 REVENUE (lll) 8 Determine assumed net revenue, after expenses paid to non-staff professionals Contributions and Grants are temporary forms of activities financing
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In the Framework of: Financed by: Developed by: Year 2014 (Base Year) Year 2015 Year 2016 Year 2017 Year 2018 Year 2019 EXPENSES(EUR) Salaries A. Professional Staff62,40065,52068,79672,23675,84879,640 B. Support Staff44,40046,62055,56658,34461,26264,325 Sub-Total Salaries (1)106,800112,140124,362130,580137,109143,965 Fringe Benefits C. Social + Health Insurance21,36022,42824,87226,11627,42228,793 D. Outsourcing of Course and Manual Development 15,00023,00034,000 40,000 Sub-Total Fringe Benefits (2)36,36045,42858,87260,11667,42268,793 Other Direct Costs E.1 Electronic Devices (Reserve Fund)4,855 E.2 Vehicles & Office Furniture (Reserve Fund)7,966 13,966 F. Office Rent & Utilities57,60063,36069,69676,66684,33292,765 G. Office Supplies20,40022,44024,68427,15229,86832,854 H.1.Travel & Transportation9,90014,52015,97217,56919,32621,259 H.2.Accommodation11,34016,63218,29520,12522,13724,351 Sub-Total ODC (3)99,240116,952128,647141,512155,663171,229 Total Annual Expenses (1+2+3)242,400274,520311,882332,208360,194383,987 REVENUES Membership Fees I.1 Water/Wastewater/Treatment Utility (Population) 22,20026,60027,600 I.2 Private Sector (No. of Staff)33,00047,00056,000 I.3 NGO/Academic Institution2,5007,50012,50017,50020,000 I.4 Individual1,5002,500 I.5 Student2,0002,500 I.6 Int'l Organizations and Donors000000 Sub-Total Membership Fees (4)61,20086,100101,100106,100108,600 Association Activities J. Association Activities40,00063,50087,00097,000105,000 Sub-Total Association Activities (5)40,00063,50087,00097,000105,000 Contracted Projects and Programs K. Contracted Projects and Programs70,00030,00025,000 36,60061,000 Sub-Total Association Activities (6)70,00030,00025,000 36,60061,000 Assistance/Contributions/Grants L. Assistance/Contributions/Grants71,50095,000100,000105,000110,000 Sub-Total Assistance/Contributions/Grants (7)71,50095,000100,000105,000110,000 Total Annual Revenues (4+5+6+7)242,700274,600313,100333,100360,200384,600 Annual Surplus/Deficit300801,2188926613 BUDGET SUMMARY 9 Main goal of Association is reaching financial sustainability for all its planed Activates, Projects & Programs
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