1. IEEE Region 10 Expanding the reach of Distinguished Lecture Training Programmes via the Internet

2. Outline Objectives Delivery Approaches Multimedia Presentations Webcasts Powerpoint Broadcasts IEEE Internet Conferencing Other Information

3. Objectives To provide an overview of possible approaches to expand reach of Distinguished Lecture Training Programmes via the Internet

4. Delivery: Live or On-Demand Some issues to be considered: Is timeliness essential? Would an on-demand multimedia presentation be just as effective? Has presenter consented to mode of delivery? Are the resources for live delivery easily available? Live delivery: Usually requires supporting infrastructure Usually requires supporting technical services Usually requires more preparation time Generally more costly Little room for error

5. Approaches Multimedia presentations Webcasts Multimedia repositories

6. Multimedia Presentations Suitable for on-demand delivery 4 options: Standard presentation (no audio nor video) MS Powerpoint StarOffice Presentation Flash Presentation with audio narration MS Powerpoint StarOffice Presentation Presentation with synchronized audio-video narration MS Powerpoint StarOffice Presentation Video Windows Media Quicktime Realvideo

7. Multimedia Presentations Some useful general tips: Avoid clutter and don’t make the slides too “busy” Avoid excessive use of animation and transitions Use font size of at least 16 for visibility Make it interesting with effective use of colours and visuals Useful to number slides Useful to add “Notes” so that presentation can be standalone for self-reader Some useful audio narration tips: Keep narration per slide short Audio capture tool may have some restrictions Use a good mic preferably with sponge noise muffler.wav audio files may be large

8. Multimedia Presentations Some useful video narration tips: Ensure good lighting for good picture Wear clothes without texture details Wear clothes with brighter colours Keep narration per slide short Video capture tool may have some restrictions Better to use.wmv or.mpg with MS Powerpoint Better to use.mov or.mpg with Quicktime Remember to include both presentation file and video clips in multimedia repository

9. Webcast Essential requirements: A webcast server, e.g. MS Windows Media server Apple Quicktime Streaming server Realvideo Streaming server Audio and video capture equipment A suitable acoustically conditioned environment to limit background noise Broadband connection to the Internet Audio-video technical support Optional requirements: A chat facility for Q&A Email facility for Q&A A facilitator to assist presenter in retrieving comments and questions

10. Powerpoint Presentation Broadcasting Requirements: MS Powerpoint 2002 or higher MS Internet Explorer 5.1 or higher Digital video camera Microphone MS Windows Media Server for audiences in excess of 10 clients Format 1. Video window 2. Content window 3. Tools 4. Synchronized slides Capture/Editing Station Windows Media ServerAudience Internet

11. Presentation Broadcasting - Small Audience Open the Powerpoint presentation that you want to broadcast Click Slide Show  Online Broadcast  Start Live Broadcast Now  Broadcast If you wish to save the broadcast, click Settings  Presenter  Save broadcast files in, and enter the file name to save the broadcast presentation. Then click OK to save. Click Invite Audience to invite people to broadcast via an email message that contains URL of broadcast message You will next go thru a broadcast test. When you are ready to begin the broadcast test, click Start. Finally, broadcast can begin by clicking Start again.

12. Record & Save a Broadcast - Small Audience Open Powerpoint presentation to broadcast Click Slide Show  Online Broadcast  Record and Save a Broadcast Click Record Presentation Broadcast  Settings to make any changes Click Presenter  File location  Save broadcast files in to specify file to save broadcast Click OK to save settings Click Record to initiate recording session Click Start to start recording For more info: http://office.microsoft.com/en-us/assistance/HA010348141033.aspx http://office.microsoft.com/en-us/assistance/HA010348141033.aspx

13. Broadcast to Large Audience Open the presentation you want to broadcast. Click Slide Show  Online Broadcast  Settings. On the Advanced tab, do one of the following: If you want to use a remote Microsoft Windows Media encoder, type the name of the encoder in the Use this remote encoding machine field. It is not necessary to include back or forward slashes with the computer name. If you want to use a local server with Windows Media Services (on your LAN), type the name of the server in the Use this local Windows Media Server on this LAN field. It is not necessary to include back or forward slashes with the computer name. Click OK to save the setting. For more info: http://office.microsoft.com/en-us/assistance/HP030885611033.aspx http://office.microsoft.com/en-us/assistance/HP030885611033.aspx

14. IEEE Internet Conference Suitable for conferencing if not too many remote sites Attendees listen in to audio portion of meeting via telephone Audio conferencing with multiple parties can be difficult and disruptive Allows sharing of information over the Internet incorporating: PowerPoint Presentations Live software demos Application Sharing Website Tours Polling Main website: http://www.ieee.org/portal/site/mainsite/menuitem.818c0c39e85ef17 6fb2275875bac26c8/index.jsp?&pName=corp_level1&path=web/we bconf&file=index.xml&xsl=generic.xsl http://www.ieee.org/portal/site/mainsite/menuitem.818c0c39e85ef17 6fb2275875bac26c8/index.jsp?&pName=corp_level1&path=web/we bconf&file=index.xml&xsl=generic.xsl Requires service fee ( http://www.ieee.org/portal/cms_docs/web/webconf/fees2005.pdf ) http://www.ieee.org/portal/cms_docs/web/webconf/fees2005.pdf

15. 3 rd Party Conferencing Providers A useful website that gives loads of info: - http://www.thinkofit.com/webconf/realtime.htm#general http://www.thinkofit.com/webconf/realtime.htm#general For small group meetings, ie. only a handful of inter- connected remote sites, it’s ok to use internet conferencing For medium and large group meetings, internet conferencing is not recommended. Better to use webcasting, coupled with a facilitated text chat session for Q&A Info on webcasting providers: - http://www.dowire.org/wiki/Webcasting_Service_Providers http://www.dowire.org/wiki/Webcasting_Service_Providers Other interesting products/services: - http://www.macromedia.com/software/breeze/live/productinfo/product_overview/ - http://www.aculearn.com/ http://www.macromedia.com/software/breeze/live/productinfo/product_overview/ http://www.aculearn.com/

16. End of Presentation Prepared by Lawrence Wong March 2005