1. © 2007 IBM Corporation Brownbag Education Session Consolidation

2. Business Unit or Product Name © 2007 IBM Corporation The Problem  Numerous education sessions being put on by different groups  No archiving / retention currently  Teams want help learning specific topics  Communicating session information to the entire audience

3. Business Unit or Product Name © 2007 IBM Corporation General Solution  Establish a set of procedures for giving brown bag sessions  Maintain an online calendar of sessions for general perusal  Maintain an archive of recorded sessions  Coordinator that facilitates meetings

4. Business Unit or Product Name © 2007 IBM Corporation Wiki  Wiki will contain the following sections –Calendar –Instructions for Scheduling a Talk –Instructions for Recording a Talk –Talk Request Page –Talk Details Pages –Talk Archives

5. Business Unit or Product Name © 2007 IBM Corporation Procedure for Scheduling a Talk  Sponsor contacts Brown Bag Session Coordinator  Sponsor provides the following details: –Speaker, Summary, Dates, Scope, Contact Info –Conference Number, Room info –Room Info (once available), Recording (afterwards)  Coordinator Adds info to Wiki  Sponsor sends out invitation.  Coordinator makes sure recording software is set up properly.  Talk is given.  Coordinator adds recording to website.

6. Business Unit or Product Name © 2007 IBM Corporation Stakeholders  Sponsor  Speaker  Coordinator (Roy Janik)  Requester  Audience

7. Business Unit or Product Name © 2007 IBM Corporation Procedure for Requesting a Talk  Requester contacts Brown Bag Coordinator  Requester provides the following information: –Topic of talk they are requesting, timeframe, length, scope  Coordinator solicits potential speakers  Coordinator arranges a date, sets up conference calls, adds info to the wiki, and sends out an invite.

8. Business Unit or Product Name © 2007 IBM Corporation Benefits to Talk Sponsors  Increased exposure for conference call  Clear instructions for inviting / recording  Repository for presentations/recorded sessions Benefits to Requesters  Easy/Cheap way to acquire needed knowledge

9. Business Unit or Product Name © 2007 IBM Corporation Benefits to General Audience  One place to find out about talks, get materials, watch old talks  Standardized invitation/procedure.

10. Business Unit or Product Name © 2007 IBM Corporation Impact to Coordinator  Finding Speakers and coordinating schedules might take some time.  Setting up recording software not always easy.

11. Business Unit or Product Name © 2007 IBM Corporation Challenges  Finding Speakers when topics are requested  Camtasia isn’t free, but instead offers a trial license for 30 days.

12. Business Unit or Product Name © 2007 IBM Corporation Camtasia Details  Camtasia allows video of a desktop to be recorded, along with audio from a built-in mic, resulting in a complete recording of an education session  Alternatives are being investigated

13. Business Unit or Product Name © 2007 IBM Corporation To-Do  1 week to set up base wiki  Need help with list of contacts to solicit for talks  Update email distribution list