1. Users’ Office News Doris Chromek-Burckhart Head of Users Office Tax Declaration in France and Switzerland Registration of dependant Children of USERs Statistics Update to Team Leader Registration Newspapers in the Users’ Office

2. Tax declaration for resident USERs  All Members of the Personnel (thus including Users) must comply with the national legislation applicable to them  Procedure for Income Declarations in France Procedure for Income Declarations in France ALL USERS living in France must provide the French authorities with a Tax declaration in France  Procedure for Income Declarations in Switzerland Procedure for Income Declarations in Switzerland In some cases a tax declaration is required  To simplify the tax situation of members of the personnel in CERN's Member States, particularly France and Switzerland, the CERN Council adopted a system of internal taxation of salaries and emoluments. Everybody receives the Annual internal tax certificate  Members of personnel who are leaving CERN must register the private e-mail address  http://usersoffice.web.cern.ch/taxation-at-cern ACCU Meeting 10th of March 2015 - Users' Office - D. Chromek-Burckhart2

3. Registration of dependant Children (1/2) of nationality with residence Visa Restrictions in France According to French Regulations so far, children of Users up to 16 years of age did not need a residence card for residing in France.  Recently in 2 cases airlines refused to let children without residence permit card travel back to France.  Users’ Office and Relation with the Host States helped for them to receive a VISA  Therefore we recommend that Users residing in France ask for the residence card for their dependant children right upon arrival (in any case no later than 3 months upon arrival data) ACCU Meeting 10th of March 2015 - Users' Office - D. Chromek-Burckhart3

4. Registration of dependant Children (2/2) of nationality with residence Visa Restrictions in France  Since last year: The French Foreign Ministry does not provide the residence permit for persons (including children) who resided in France for > =3 months  A solution is being discussed with the French Foreign Ministry for children of USERs who are already resident in France  Children of parents residing in France who are born in Switzerland must request a VISA (via CERN) at the French embassy in Geneva and once having received it request a residence permit at the Users’ Office. ACCU Meeting 10th of March 2015 - Users' Office - D. Chromek-Burckhart4

5. Statistics: Number of USERs 2000-2014 ACCU Meeting 10th of March 2015 - Users' Office - D. Chromek-Burckhart5 Data valid first day of the year USER: MPA of CERN category USER

6. Total Number of USERs 2000-2014 ACCU Meeting 10th of March 2015 - Users' Office - D. Chromek-Burckhart Accumulated number of USERs who were registered in the given year Number of USERs year 6 USER: MPA of CERN category USER

7. Number of USERs per quarter ACCU Meeting 10th of March 2015 - Users' Office - D. Chromek-Burckhart Accumulated number of USERs who were registered in the given quarter 2010 to 2014 year 7 Number of USERs quater Data valid first day of the yearUSER: MPA of CERN category USER

8. Long term statistics ACCU Meeting 10th of March 2015 - Users' Office - D. Chromek-Burckhart Data valid for the 15. September of the given year 8

9. Team Leaders  Team Leaders are responsible for the communication between their institute and CERN and need to be reachable by the Users’ Office and CERN in general  List of Team Leaders without valid mail address  Email address to be inquired  List of Team Leaders without valid status  Persons who have left CERN and need to be replaced by another person  The Users’ Office asks the ACCU members for help  The Users’ Office proposes to send the names of the concerned persons grouped by nationality to the respective ACCU member (need to confirm contacts for USA, Russia and Japan) ACCU Meeting 10th of March 2015 - Users' Office - D. Chromek-Burckhart9

10. Newspaper in the Users’ Office  Since its origins the Users’ Office makes a selected set of daily newspapers available in its open space.  Currently these are  Tribune de Genève  Il Corriere Della Sera  Süddeutsche Zeitung  The Guardian  This service was useful at the times with no internet. Nowadays few people come and read these newspapers while they cost resources.  We therefore propose to stop this service and ask ACCU for its agreement. ACCU Meeting 10th of March 2015 - Users' Office - D. Chromek-Burckhart10