1. 1 U8. Software Integration for Teaching and Learning Presented by: Law Hing Man (13 Dec 2001)

2. 2 8.1Overview of Software Integration  Applications developed by integrating various software commonly available.  Integrating software for developing applications taking strengths of individual software system.

3. 3 8.2Software for Integration  Word specializes in text editing and layout.  Excel specializes in numbers, calculations and charts.  PowerPoint specializes in creating presentation.  Access specializes in database management.

4. 4 8.3Methods for Software Integration 8.3.1Mail Merge Word – Main document The document that contains the contents that are the same for all merged documents. Excel – Data source file The spreadsheet that contains the contents that are different for all merged documents.

5. 5 Step 1: Main document Use Word to create the following document. This is to certify that _________ has attended the _____ course with _____ attendance. Instructor: ________ Date: ____________

6. 6 Step 2: Data source file Use Excel to create the following spreadsheet. ABCDE 1namecourseattdtutordate 2Grandy LitUIT80%Sam10/09/01 3Leo HauBIT70%David20/10/01 4Thomas TsangIIT60%David24/11/01 5Hudson LawBIT40%Sam12/12/01

7. 7 Step 3: Fill in the fields Step3.1:In Word, open the main document. Step3.2:Choose Tools, Mail Merge.

8. 8 Step3.3:Choose Create, Form Letters

9. 9 Step3.4:Choose Active Window. Step3.5:Choose Get Data, Open Data Source

10. 10 Step3.6:Select the Excel file.

11. 11 Step3.8:Fill in the fields with the help of button in the button bar. Step3.7:Edit the main document.

12. 12 Step 4 : Merge Step4.1:Choose Tools, Mail Merge. Step4.2:Choose Merge

13. 13 Step4.3:Choose Merge [The merged document will be a new document.]

14. 14 Exercise 1 Design a report card using mail merge. The data file is marks.xls. The first card should be like this:

15. 15 8.3.2Data sharing using OLE  OLE – Object Linking and Embedding  With OLE, applications can share data dynamically.  OLE is used with Copy and Paste.

16. 16 Copy and Paste without OLE Eg.Copy an Excel spreadsheet to a Word document without OLE.  In Excel spreadsheet, highlight the range and click Copy.

17. 17  In Word, click Paste.  Change the Excel spreadsheet and note the change in Word. Change / Not ?

18. 18 Exercise 2 Copy an Excel bar chart to a PowerPoint without OLE. The chart is based on the file marks.xls. Set animation effects for the bars. 0 10 20 30 40 50 60 70 80 90 100 CHAN TAI MAN CHAN SIU MING LEE TAI KEUNG LI PING LAI MING CHEUNG LAI HEUNG YAN LAM LO CHO CHOI CHI MING LAM TIN KWONG Chin Eng Math

19. 19 Copy and Paste with OLE Eg.Copy an Excel spreadsheet to a Word document with OLE.  In Excel spreadsheet, highlight the range and click Copy.  In Word, click Edit, Paste special…

20. 20  Change the Excel spreadsheet and note the change in Word. Change / Not ?  Select Paste link:

21. 21 Exercise 3 Repeat exercise 2 by with OLE. Change the marks in spreadsheet and note if there are any changes in Powerpoint.

22. 22 8.3.3 Integration by using hyperlink Eg.Invoke an Excel spreadsheet from a PowerPoint presentation.  In PowerPoint, type the text (e.g. Link to marks )that you use to setup the link.  Highlight the text.

23. 23  Choose Insert, Hyperlink…

24. 24  Choose the Excel spreadsheet. Click here to choose the file.

25. 25  Choose OK.  Slide show the presentation and click the link to see the effect. REMARKS: *To edit a hyperlink, repeat the above steps. *Use relative path as far as possible.

26. 26 Exercise 4 Setup two hyperlinks in PowerPoint. One links to the Word document main.doc and the other links to the Excel spreadsheet data.xls.

27. 27 8.3.4 Integration by using macros  Use the supplied macro to produce an educational integrated applications.  The macro is developed by CDI. You may download by the following link. http://cd.ed.gov.hk/it/Chi/cindex3.htm  Change the content of the question bank and see the effect. (Password : cdi2001)

28. 28 It has the following features:  An application developed in presentation software to deliver test questions to learners;  Contents of test questions will be retrieved from a data table in a word-processed document;  Performance of learners will be collected by a spreadsheet application; and  Analyzed results from the spreadsheet application will be used as feedback to learner in the presentation application.