1. Brentwood of Palatine Condominium Board Meeting 5.13.2009 Treasurer’s Report Maintenance, pool, registration landscaping updates Phone Lines (Fire Protection) Village of Palatine Service Calls 30/30 Executive Session

2. Treasurer’s Report – Financials Cash Position Through April: Cash position (04/04/09) - $15,777.00 Accounts Payable - $ 9,363.00 Net - $ 6,414.00 YTD Selected Expenses Through April Gas - $62,738.00 Insurance - $19,343.00 Write-Offs- $16,466.00

3. April Checks

4. April Expenses Total Expenses = $50, 422.77 Total Gas and Insurance Expenses = $31,303.51 Or 62% of all expenses.

5. April Income Assessments and Misc = $54,952.53 Insurance Settlement and Laundry = $8,622.82 Total (All Sources) = $63,575.35

6. May Carry over Liabilities Gas – March 10th – April 31 th $17,000 to $19,000 Plus our Regular May Expenses.

7. Monthly Expenses

8. Maintenance – Michael Steib is New Full Time Maintenance Person. – Terry Ellis no longer an employee of the Association – Part time position will likely require filling Pool Update Additional offer for mechanical services has been requested. Consensus on using volunteer labor still not present. Time and options are fading. No change in status to report.

9. Registrations – Parking, Census forms, Statutory Compliance Parking – New stickers and guest tags. Only Blue stickers may park next to buildings (Sidewalks). All others (Red, Guest, Green Owner) must park by fence. Census Forms –Owner & Tenant registration forms –Pet registrations Compliance –Leases –CFA –Village license

10. Landscaping Update RB Enterprises will be complete with spring clean up by next week. 18 Trees on Property are diseased, several others are dead. Tree Trimming/ Removal- Volunteer work and maintenance staff for large tree removal (Contracted cost would exceed $15,000 which we don’t have) Sandbox Sand from Palatine JayCees will be delivered Friday – 4 tons Mulch for soil retention and appearance has been ordered. Owners planting flowers- Please follow Rules and Regulations or join Landscape Committee Yard Sale 5/29-5/30- Still taking donations and need volunteers!!! Proceeds will be used to purchase plant material- planting will target entrance signs, clubhouse then as many entrances as can be improved beginning with barest addresses. – “Face of the property” Brentwood Volunteers and Free Labor from Village of Palatine will be used in planting.

11. Current Phone Lines / Fire Protection – 10 Dedicated Data lines (2 per basement) AT&T – 2 phone, 1 data in clubhouse AT&T – Internet DSL service AT&T – Current Expenses for Fire Protection; Alarm Monitoring $2,345 per year ($195/mo) AT&T Devoted fire circuits - $7140 per year ($595/mo) – Total - $9485/yr, $790/month

12. Updated Fire Protection Fox Valley Radio monitoring - $5,190 per year, fixed price for 5 years. No additional phone circuits required, however, an installation charge of $1,750 one time fee. 5 Year fixed monitoring price agreement Projected savings by switching to radio monitoring would be; Year 1 - $2545 Years 2 through 5 - $4295 each year. Total projected cost savings - $19,722

13. Support from the Village 5 hour meeting was held with Village Crime Free Coordinator. Several ideas, suggestions and requirements were discussed. CPTED Certification – Secondary Locks, Community Social, Lighting (Requirements) Mailing will be going out regarding secondary lock requirement for all Units. Pin locks, “Charlie Bars”, other types are acceptable. 3” screws are required on all Unit entrance door strike plates. Options for ensuring 100% compliance (Association resources, 3 rd party, Owner resources)

14. Village Resources Community Service labor options – Use of Police supervised labor during summer. Possible tasks include Sweeping parking lot, staining & securing fence, Trash pick up, power washing, landscaping, painting… Off duty Police for Dedicated Property Security - $67.00 hr. Likely shift availabilities 11pm – 1am, 12am-2am. Weekends? Random, targeted application could be very effective and affordable.

15. Accomplishments / Challenges Last 30 Days Remained solvent – still! Asphalt repairs made (TJ’s) Caught up with gas bills (Richard) Sent collection notices (Richard) Additional payment plan Cleaning company Landscaping company and plan (Rebecca) Registrations. Next 30 Days Roofing status evaluation (Could be very expensive) Hallway evaluations (Staff) Violation inspections / Notices (Pat, Rebecca, TBD) Schedule concrete repairs (1457, 1481) Tree trimming and removal (??) Disposal of landscape waste (??) Swap path light (1475 rear)

16. Next Meeting June 10th, 2009