1. W ELCOME We will begin the webinar at 11:35. Please type your name and organization as well as a question or two that you hope to be answered in the chat box.

2. E ARLY L EARNING C HALLENGE G RANT R EVIEW Webinar March 26 th, 2013

3. We hope to accomplish the following today. Share a detailed overview of the grant and the supporting project plans. Provide details on the structure of the grant, funding, and timelines. Listen and solicit feedback from you on how to improve the project plans and ensure better support and engagement from the EC community. ELG Planning3 W HY W E A RE H ERE

4. ELG Planning4 W ELCOME AND I NTRODUCTIONS

5. We have to have a very detailed and clear plan for the US Department of Education that must include: –Estimated annual grant appropriations (budget) –Specific activities and timelines – including key deliverables –Clear understanding of how other funds are being used to support the projects –Understanding of roles and responsibilities –Outline of sustainability – how does this work continue successfully beyond the grant –Clear performance measures and projected outcomes for each project ELG Planning5 S ETTING E XPECTATIONS - W HAT W E H AVE TO B E A BLE TO D O BY M ARCH 29 TH.

6. 6 6 Ensure healthy child development and school readiness for all children, strategically supporting the people, programs, and places with the highest needs Improved School Readiness Engaged & Informed Families Data Driven Focus High Quality EC Workforce Higher Program Quality Quality Access Equality

7. T HE G OALS 7 Better Quality All licensed programs in the new TQRIS 35% of programs in the highest tiers Stronger Workforce All community colleges and 50% of four-year institutions teach to Workforce Competencies 10% of professionals will advance at least one credential level and 25% of professionals will make progress towards the next credential level Workforce progress publicly available Deeper Understanding of Children All children in publicly funded kindergarten receive more targeted instruction by participating in Kindergarten Readiness assessment 3,500 more High Needs children in Results Matter Readiness Statewide Baseline of school readiness 25 percent increase in kindergarten readiness by the end of the grant Major decreases in the readiness gap of high needs children

8. G RANT P ROJECT S UMMARY Overall Grant Management: Coordinated emphasis on Increasing Access to High Quality Programs for Children with High Needs ($6.2M) QRIS: Improving Program Quality With Focus on Continuous Improvement ($12.5M) Highly Qualified Workforce ($5.1M) Results Matter for children 0-4 years ($2.5M) Early Learning and Development Guidelines ($500k) Statewide Kindergarten Readiness ($2.9M) 8

9. ELG Planning9 P ROJECT 3: T IERED Q UALITY R ATING AND I MPROVEMENT S YSTEM

10. ELG Planning10 Shared Services Evaluation Professional Development and Credentials Family and Provider Training Incentives Universal Application Non-Licensed Engagement Data Management U NDERSTANDING THE TQRIS P ROJECT TQRIS Next Generation

11. 3/12/2013ELG Planning11 TQRIS: U NDERSTANDING THE I NVESTMENTS InvestmentTypeCategoryAmountPurpose TQRIS Next Generation – Embedding licensing into TQRIS DiscretionaryContract $2.1M ($500k Y1, $1.1M Y2, $250k Y3/4) Professional services required to design, build and maintain the next generation TQRIS TQRIS TrainingDiscretionaryContract$2M ($500k/year ) Training and communication related to TQRIS We will be requesting to move $500k from year 1 to Year 3 and 4. Inter-Reliability Practice Design DiscretionaryContract$150k for Year 1 Design inter-rater reliability practices for Licensing Specialists. Some flexibility how this funding can be used. Inter-Reliability Practice Credential DiscretionaryContract $187k for Year 2 and 3 Inter-rater Reliability training and credentialing of all personnel licensed to monitor and rate Programs Some flexibility how this funding can be used.

12. ELG Planning12 TQRIS: U NDERSTANDING THE I NVESTMENTS InvestmentTypeCategoryAmountPurpose Shared Services Pilot DiscretionaryContractual $500k ($125k/Year) Professional services to pilot and evaluate shared services models. Universal Application and ECDS DiscretionaryContractual $2.25M ($1M Year 1 and $1.25M Year 2) Design and build costs for Universal Application. Flexibility to use funding for ECDS. Family Access to Universal App, ECDS, and TQRIS DiscretionaryContractual $250k ($125k/Year 2 & 3) Professional services for training and access supports for families. Some flexibility on how this funding could be used. EvaluationDiscretionaryContractual $1.05M ($350k Year 2-4) Restricted in nature for evaluation of the TQRIS system-related activities. TQRIS – Non- Licensed Training DiscretionaryContractual$200k ($50k/year) Training services and supports for non-licensed providers. IncentivesDiscretionaryLocal Funding $2.25M ($750k per year 2-4) Incentives to providers to improve quality

13. ELG Planning13 TQRIS: U NDERSTANDING THE I NVESTMENTS InvestmentTypeCategoryAmountPurpose Data Reporting (Report Design) DiscretionaryContract$85k Year 2 Professional services to technically design more advanced reporting. Linking Core Systems DiscretionaryContract$240k Year 1 Professional services designed to implement linkage between TQRIS, Registry, Assessments. Training Supports for ECDS, TQRIS DiscretionaryContract $250k ($125k/Year 1/2) Professional services to support family access – this is redundant. TQRIS ManagerRestrictedPersonnel $330k ($60k Year 1 $90k Year 2) Restricted to personnel costs. Could be reallocated to other category. TQRIS Admin Support RestrictedPersonnel $183 (approx. $50k/year) Restricted to personnel costs. Could be reallocated to other category. TravelRestrictedTravel$120k ($30k year) Travel costs for training and other meetings.

14. The key priority for the state is to produce an implementation plan for the Next Generation TQRIS. Understanding how this should and could work – and how it impacts the following is critical to understand. ELG Planning14 P ROPOSED N EXT G ENERATION TQRIS I MPLEMENTATION P LANNING Rating Structure Business Process Organizational (Roles & Qualifications) Contractor Roles Technology Systems Financial Non-Licensed Populations Community Engagement

15. Design Components ELG Planning15 TQRIS: P ROPOSED N EXT G ENERATION I MPLEMENTATION P LANNING (3.1) Rating System Design and Validation (April 15) Rating System Design and Validation (April 15) Business Process Assessment (May 15) Business Process Assessment (May 15) Technology Assessment (June 1) Technology Assessment (June 1) Implementation Planning Cost Modeling (July 31) Cost Modeling (July 31) Procurement and Contract Analysis (July 31) Procurement and Contract Analysis (July 31) Implementation Plan (August 31) Implementation Plan (August 31)

16. U NIVERSAL A PPLICATION B ASICS 16 What am I Eligible For? How Do I Apply? Where Do I Start? Single Website with program information, resources and supports Links to Screening and Application Submission Easy to use and anonymous screening tool to determine eligibility across multiple early childhood programs. Allows users to check and update their information Includes alerts and other types of communication How Do I Stay Current? Easy to use and anonymous screening tool to determine eligibility across multiple early childhood programs.

17. S COPE OF U NIVERSAL A PPLICATION 17 The State is statutorily required to create a universal application for the early child community that would coordinate programs where limited coordination exists, streamline the process for families in need, and create a more efficient system to improve outcomes for young children and their families. Medicaid, TANF, SNAP, and CHP already in PEAK Head Start CCAP CPP Free & Reduced Lunch Child & Adult Care Food Program WIC LEAP Affordable Housing Nurse Family Partnership HIPPY PAT Healthy Steps Early Intervention Child Find (Part B of IDEA)

18. ELG Planning18 P ROJECTS 5 AND 6: OUTCOMES (R ESULTS M ATTER ) AND K INDERGARTEN R EADINESS )

19. ELG Planning19 Staffing Internal Preparation for Project Administration Plan and Implement Results Matter Scale-Up in Early Head Start and Head Start Programs Plan and Implement Results Matter Scale-Up (Cohort 1) in School Readiness Quality Improvement Program (SRQIP) Sites and other center based and family child care sites serving children funded through CCAP U NDERSTANDING THE R ESULTS M ATTER P ROJECT Plan and Implement Results Matter Scale-Up (Cohort 2) in School Readiness Quality Improvement Program (SRQIP) Sites and other center based and family child care sites serving children funded through CCAP Long-term System Improvement Activities

20. InvestmentTypeCategoryAmountPurpose RM CoordinatorRestrictedPersonnel $293,750 ($56,250 Year 1, $75k years 2-4) Restricted to personnel costs TA and Training Coordinator RestrictedPersonnel $407,322 1.6 FTE ($69.3k year 1, $104k years 2-4) Restricted to personnel costs Regional TA Coordinators RestrictedPersonnel $660k, 4 FTE ($145k years 2- 4) Restricted to personnel costs Support StaffRestrictedPersonnel $90k,.5 FTE ($16.9k year 1, $22.5k years 2-4) Restricted to personnel costs Research Analyst RestrictedPersonnel$42k,.2 FTE ($14k years 2-4) Restricted to personnel costs ELG Planning20 R ESULTS M ATTER : U NDERSTANDING THE I NVESTMENTS

21. InvestmentTypeCategoryAmountPurpose Research Statistician RestrictedPersonnel $33k,.2FTE ($11k, years 2-4) Restricted to personnel costs TravelRestrictedTravel $168k ($12k year 1, $52k years 2-4) Travel costs for training and other meetings SuppliesRestrictedSupplies $57.5k ($10.45/student) Online assessment system IT SystemDiscretionaryContractual $51k for 85 hours of support Systems integration Training and Forums DiscretionaryContractual$20.k Regional forums, workshops, and training. ELG Planning21 R ESULTS M ATTER : U NDERSTANDING THE I NVESTMENTS

22. ELG Planning22 Staffing Selecting and supporting the school readiness assessment system Public information/orientation U NDERSTANDING THE K INDERGARTEN R EADINESS P ROJECT Phase 1 implementation Work with Teaching Strategies Data systems and project improvement Phase 2 implementation

23. InvestmentTypeCategoryAmountPurpose K Readiness Manager RestrictedPersonnel $293,750($56,250 Year 1, $75k years 2-4) Restricted to personnel costs K Readiness coordinator RestrictedPersonnel $254.6k ($48.7k year 1 $65k years 2-4) Restricted to personnel costs Support StaffRestrictedPersonnel $90k,.5 FTE ($16.9k year 1, $22.5k years 2-4) Restricted to personnel costs Research Analyst RestrictedPersonnel $42k,.2 FTE ($14k years 2-4) Restricted to personnel costs ELG Planning23 K INDERGARTEN R EADINESS : U NDERSTANDING THE I NVESTMENTS

24. InvestmentTypeCategoryAmountPurpose Research Statistician RestrictedPersonnel $33k,.2FTE ($11k, years 2-4) Restricted to personnel costs TravelRestrictedTravel$80k Travel for training & meetings SuppliesRestrictedsupplies$1.2m Online assessment subscriptions IT SystemDiscretionaryContractual $51k for 85 hours of support Systems integration Training and Forums DiscretionaryContractual$48.8k Regional forums, workshops, and training ELG Planning24 K INDERGARTEN R EADINESS : U NDERSTANDING THE I NVESTMENTS

25. ELG Planning25 P ROJECT 4: B UILDING A G REAT EC W ORKFORCE

26. ELG Planning26 Staffing Core Competencies Framework Implement the Learning Management System/Registry Establish and Support the Coaching Network Develop and Distribute Workforce Incentives U NDERSTANDING THE W ORKFORCE P ROJECT

27. ELG Planning27 W ORKFORCE : U NDERSTANDING THE I NVESTMENTS InvestmentTypeCategoryAmountPurpose Project ManagerRestrictedPersonnel $337.5k ($67.5k Year 1 $90k Year 2-4) Restricted to personnel costs. Project ManagerRestrictedPersonnel $281.25k ($56.25k Year 1 $75k Year 2-4) Restricted to personnel costs. TravelRestrictedTravel$120k ($30k year) Travel costs for training and other meetings. Evaluation and Measurement Tools DiscretionaryContractual $425k ($210k Year 2 and 215k for Year 3) Professional services to research, develop, pilot and validate evaluation measurement tools and approaches for verifying achievement of competencies and conducting ongoing performance evaluation. Communication Planning DiscretionaryContractual$200k Year 2 Professional services for Competency Framework Communication

28. ELG Planning28 W ORKFORCE : U NDERSTANDING THE I NVESTMENTS InvestmentTypeCategoryAmountPurpose PD Module Design DiscretionaryContractual $150k ($75k Year 3 and 4) Professional services to design professional development modules. Coaching Network DiscretionaryContractual $500k ($12k/year) Professional services to expand and integrate the coaching network, starting in communities with the greatest concentration of Children With High Needs. Scholarships and Other Incentivies DiscretionaryContractual $2M ($600k Year 2; $700k Year 3 and 4) Professional services to create and implement incentive best practices for members of the Workforce who directly serve Children With High Needs and those who support the advancement of such educators.

29. ELG Planning29 P ROJECTS 1 AND 2: S TATEWIDE C OORDINATION (G OVERNANCE ) AND E ARLY L EARNING D EVELOPMENT G UIDELINES

30. ELG Planning30 Staffing and Governance Structure Local Council Incentives Increase awareness and adoption of Colorado's Strengthening Families Framework Statewide Stakeholder Communication Office of Early Childhood Consolidation U NDERSTANDING THE G OVERNANCE Healthy Child Care Colorado Quality Performance Assessment OEC RTT Effectiveness

31. ELG Planning31 G OVERNANCE : U NDERSTANDING THE I NVESTMENTS InvestmentTypeCategoryAmountPurpose Grant Coordinator / Director RestrictedPersonnel$400k ($100k/year)Grant Leadership Communications Lead RestrictedPersonnel$400k ($100k/year) ECLC Coordination and Communication US ED Technical Assistance Restricted Technical Assistance $400k ($100k/year)US ED National Support OEC Organization Supports DiscretionaryContract$51k (Year 1) Initially for internal OEC consolidation. Can’t be used for equipment, physical assets. Must be used for professional services. "Strengthening Families Framework" DiscretionaryContract$200k ($50k/year) Must be used for training supports Communication, Marketing, and Branding DiscretionaryContract $875k ($125k Y1 with $250K Y2-4) Generic funding line that can be used for any contracted professional service that supports communication.

32. ELG Planning32 G OVERNANCE : U NDERSTANDING THE I NVESTMENTS InvestmentTypeCategoryAmountPurpose Performance and Quality Assessments DiscretionaryContract$75k Y2 and Y3 Must be used to independently validate RTT grant performance Healthy Child Care Colorado DiscretionaryContract $175k ($43.75k /year) Supports for high-quality early learning health, wellness and safety practices and approaches. EC Local CouncilRestrictedLocal Funding $3.2M ($800k/year) Must be used for local supports – while the line item is restricted, there is flexibility in how the state/locals want to use these funds. Conference CallsRestrictedOther$10k Restricted for telecommunications TravelRestrictedTravel$25k Can be used for any travel related expense Supporting CostsRestricted Indirect, Fringe, Equipment, Supplies Approximately $200k Restricted to Personnel and Operating Costs

33. ELG Planning33 Communication Planning and Supports Communication Evaluation Guideline Materials Production Guidelines Training U NDERSTANDING THE G OVERNANCE

34. ELG Planning34 G UIDELINES / S TANDARDS : U NDERSTANDING THE I NVESTMENTS InvestmentTypeCategoryAmountPurpose Statewide Communication Plan DiscretionaryContract$51k Year 1 Designed to produce / design a communication plan for guidelines Electronic and Print Materials DiscretionaryContract$150k ($75k Y1/2) Production costs for supporting materials for guideline deployment. Training for Families on Guidelines DiscretionaryContract$310k ($155k Y2/3) Production costs to conduct training and other supports for families.

35. Kindergarten Assessment and Work Force Sharon Triolo-Moloney 303.866.6781 Triolo-moloney_s@cde.state.co.us Results Matter Expansion Nan Vendegna 303.866.6602 Vendegna_n@cde.state.co.us TQRIS David Collins 303-866-5946 David.collins@state.co.us Governance and Standards Mary Anne Snyder 303-866-5979 Maryanne.snyder@state.co.us Tammi Graham 303-866-6672 Tammi.graham@state.co.us ELG Planning35 P ROJECT L EADS