2. “Our goal is to conduct a year 10 & 11 masquerade formal for East Loddon and district schools”. The aim is to get students together to have a fun time and meet new people. We hope to get as many participants from across the Loddon shire, as we possibly can, to have a good night and maybe set a precedent for another formal next year. GOAL STATEMENT Our Logo

3. Alycia Pickles Chloe Webb Tessa Sexton Ebony Pilling Veronica Martin Jess Lawry Lizzie Ettia Ashleigh Robinson Abe Addlem Cammie Murray GROUP MEMBERS

4. Accountability Officer (Chloe/Abe): Creates the digital portfolio production. Quality Control Officer (Alycia/Tessa): Must sign all letters, documents, invitations, notices etc. that are produced for sending out. Note Taker (Chloe): Keep a record of all meetings/decisions made. On Tracker (Cammie/Jess): Watch for time wasting, keep group on track, don’t let discussion get bogged down on one thing for too long. Presenter (Abe/Ebony): Spokesperson for the group. “The front man.” Idea Identifier (Alycia): Watchdog for things that are being overlooked. Timeline Manager (Ash/Ebony): Keep track of where everyone is up to. ROLES

5. PICTORIAL RECORD/TIMELINE click on blue dots for more info Decide Project project Formal Letter processing there Ideas Meeting with Sue Meeting with Principle Timeline Approaching meeting with Tony to organize Meeting with Tony agreement How much funding we need Start PowerPoint & name Location, date and times Creating tickets for event

6. …CONTINUED Make flyers Ring schools, to go meet on the 8 th and the 9 th August Organize food, drinks, decorations Estimate the number of people coming Call Tony to confirm: Dj, Buses, Security Organise games and activities Make sure schools have sent there envelops Double check everything (date, time and location ) Organize order/buy food, drinks Organize prices for food, drinks Find total cost Double making that we are making money

7. ….CONTINUED End FORMAL Clean up

8. MEDIA / PROMOTION To promote our event we visited schools such as, Wedderburn and Pyramid Hill Colleges, to extend personal invitations to students. We also provided flyers, acceptance cards and invitations to each group and put a display in our school news letter.

9. CLASS TIME ACTIVITIES Our extensive planning sessions quickly progressed to one to one discussions with stakeholders. Phone calls and negotiations about dates, venues and organisational details, meant we had lots of practice at communicating with a wide range of individuals. Negotiating funding for buses and professional services including DJ’s and Security guards, occurred during 3 meetings with Tony ( from the Loddon Shire). Making flyers, invitations and acceptance cards, was delegated to the artistically talented members of our group and we were very pleased with their productions.

10. ACTION PLANS WHATWHOHOWWHEN Organise location, date and times. The group (Masquets) Search up a location for the formal to take place and a date and time. On the 1 st week (When we start) Make flyersJessWhat it’ll look like, what’ll be on it.Around the 5 th of August Ring schools to go meet on the 8 th and 9 th of August Tessa, Alycia, Abe or Chloe Call the schools that we are inviting to advertise the formal. 3-4 weeks before the 8 th and 9 th of August Organise order/buy food, drinks, deco and pack lolly bags Ashleigh, Cammie, Jess, Abe and Ebony Organise then buy food, deco and drinks order. When the lollies arrive, pack them into the lolly bags. 3-4 weeks before the formal starts. Pack lollies a week before formal starts. Call Tony to confirm DJ, buses and security Abe, Alycia or TessaCall Tony to see if he has got the DJ, buses and security booked for the night. About a month (or two) before the formal Decorate the hallAshleigh, Alycia, Tessa and Abe Get the hall ready for the night. Organise chairs, tables and the canteen. Friday during school, about 5-6 hours the formal starts. Below is a sample of techniques we used at meetings for recording & managing task completion

11. STAKEHOLDER CHARTS Who will be affected by the project? What do they want to happen? (expectations) What will success look like? (to each stakeholder) Students from around the community : Meet & interact with peers from other schools. Have a great and enjoyable night. Community: Make the formal a high class, safe and positive function. Start of something new, which might run every year. Our group organizing it: Students have a fun night, run smoothly and we start something new. Students have a fun night, & going home wanting more. Below is a sample of charts we formulated to determine needs & outcomes for all groups affected by our project.

12. PROGRESS REPORTS During the projects planning phases, we completed two “Progress Reports” The result of these evaluations and feedback from group members showed that we need to have copies of the notes for each member, encourage all the members to express their ideas freely and make sure we give the members individual tasks to do so that they all feel included.

13. COMMUNITY ‘MAKING A DIFFERENCE’ Our formal involved not just our school, but all other schools throughout the Loddon and Buloke shire. Family members from our local district helped cater for the event. Teachers and Parents helped out to run the canteen for the night. We all met new people and made new friends, the night was great and helped bring everyone together.

14. END RESULT The end result of the evening was a successful event,. Numbers were a little less than we hoped, but the dance floor was full and every one that attended had a good night There was lots of food and the music was great. The DJ had new and old types of music for every one and the sounds and lights were excellent. There was even a smoke machine. Every one got up and danced, and all dressed up and looked great. There were some very interesting masks and we had fun little activity's during the night to break up all the dancing. We hope that every one had that much of a good of a time that the next Advance class will continue with the formal idea and make it even more of a success

15. THANK YOU We would like to give a big thankyou for the help from Tony, Mr Clyne, Miss Byrne, Miss T & Mrs Pilling. “You believed in us & gave us the opportunity to shine”

16. “ROYALTY”