1. Quality Improvements
JAPAN
U.S.A
INDIA
1980
1950
1960
1970

2. 1. 5S Principles Elimination of waste
Every body is involved, Co-operative effort
Attack root cause
Human being is not infalliable

3. 2. Objectives Improve housekeeping
Make every individual responsible for housekeeping
Beautify by simple means
Productivity improvement by saving time, space etc.

4. 3. 5S’s Seiri - Sorting Seiton - Systematic arrangement
Seiso Cleaning Inspection while cleaning
Seiketsu - Standardization
Shitsuke - Self Discipline

5. 5S If we do not do 5S, we can’t do any
other work efficiently. They are features which are common to all places and are the indicators of
how well an organization is functioning.

6. SEIRI = Sorting
Meaning Distinguish between necessary and unnecessary items and eliminate the unnecessary items
Activity Establish a criteria for eliminating unwanted items
Eliminate unwanted items either by disposing
them or by relocating them.
Success Area saved or percentage of space available
Indicator

7. SEIRI = Sorting
Japanese Meaning : The Japanese meaning of “Seiri” is to straighten and contain.
- Get rid of waste and put it in order according to rules
OTHER JAPANESE MEANINGS -
farmland cultivation, Make an orderly system and straighten

8. What is unnecessary Seiri = Sorting 1. Item is not needed
2. Item is needed however quantity in stock is more
than what is needed for consumption in near
future
3. Contingency Parts
Critically decide the quantity of contingency
parts to be retained and criteria for such parts

9. Organization LOW AVERAGE HIGH Frequency of use Storage Method
Throw them out
*Things you have not used
in the past one year
LOW
*Things you have used once
in the last 6-12 months
Store at distance OR
Keep in store
*Things you have used only
once in the last 2-6 months
Store it in central place
in your zone
AVERAGE
*Things used more than once
a month
Store it in central place
in your zone
HIGH
*Things used once a week
Store near the workplace
*Things used daily or hourly
Store near the workplace

10. Identifying unnecessary
Seiri = Sorting
Identifying unnecessary
1. Parts & Work in Process (WIP)
Things fallen back behind the machine or rolled under it
Broken items inside the machine
Things under the racks/ platform
Extra WIP
Stock of rejected items
Items accumulated over period for rework
Material awaiting disposal decision
Material brought for some trial, still lying even after trial
Small qty of material no longer in use
Contd..

11. Identifying unnecessary
Seiri = Sorting
Identifying unnecessary
2. Tools, Toolings, Measuring devices
Old jigs, tools not in use are lying
Modified tools, tooling for trial, are lying after trial
Worn out items like bushes, liners, toggles etc. lying
Broken tools, bits, etc. may be lying
Measuring equipment not required for the operation
being performed , is lying
3. Contingency Parts
Many times storage place for contingency parts become
a last refuge for broken parts, surplus items and things
nobody is likely to use
Contd..

12. Identifying unnecessary
Seiri = Sorting
Identifying unnecessary
4. Shelves and Lockers
Shelves and lockers tends to collect things that nobody
ever uses , like surplus, broken items etc.
5. Passages and Corners
Dust, material not required seem to gather in corner
6. Besides Pillars and under the stairs
These places tends to collect junk, spittoon etc.
7. Walls and Bulletin Boards
Old out dated notices which have lost their relevance
Posters or bulletins on wall
Dust, remains of torn notices, cell tape pieces
Contd..

13. Identifying unnecessary
Seiri = Sorting
Identifying unnecessary
8.Floor, Pits, Partitions
Defective parts
Protection caps, covers
Packing material
Hardware items , small items
Even tools, tooling
Items dropped on the floor are never picked
9.Computer Hard Disk
Many unwanted, outdated, temporary files pile up

14. Improvement methods Seiri = Sorting
1. Flow Process Chart (Procedural Analysis)
Drawing a process flow chart for the system
eg. How to make and use category wise grouping
2. Operational Analysis
Preparing the sequence of operations for system
eg. How to perform Seiri (sorting)
3. Check List
A check sheet is used to decide what sort of main system
and sub system are necessary.

15. Dealing with papers How to reduce papers on your table ?
Seiri = Sorting
Dealing with papers
How to reduce papers on
your table ?
1. Make a single pile of papers
2. Go through them and sort in
following categories
a) Immediate action
b) Low priority
c) Pending
d) Reading material
e) For information

16. Dealing with papers How to reduce papers on your table ? 4 D Principle
Seiri = Sorting
Dealing with papers
How to reduce papers on
your table ?
4 D Principle DO
DELEGATE
DELAY
DUMP

17. SEITION = Systematic Arrangement
Meaning To determine type of storage and layout that will ensure easy accessibility for everyone .
Activity - Functional storage
- Creating place for everything and putting
everything in its place
Success - Time saved in searching
Indicator - Time saved in material handling

18. SEITION = Systematic Arrangement
Japanese Meaning:
Dictionary meaning of Seiton is “to be correctly
prepared”and “to prepare correctly”.
In short these means :
(a) arrange correctly in accordance with the correct method of doing activities and
(b) make thorough preparations so that activities can be done even if they occur abruptly

19. SEITION = Systematic Arrangement
The main target areas for Seri-Seiton improvement are :
Tool-setting and preparation operations, line balancing and process planning, parts supply to assembly line, peak time problems etc.
Improvement Methods
Kit Method / Assembly box method / Outside tool setting
Cassettisation / Parallel operations / Changes in assignment method

20. Seiton = Systematic Arrangement
How to achieve Systematic Arrangement ?
Decide where things belong
Decide how things should be put away
Obey the Put away rules

21. Seiton = Systematic Arrangement
How to achieve Systematic Arrangement ?
Decide where things belong
- Standardize Nomenclature
- Determine an analytical method of storage
Decide how things should be put away
- Name & locations to everything. Label both item
and location
- Store material functionally
- Prevent mistakes with coding by shapes & colour
contd..

22. Seiton = Systematic Arrangement
How to achieve Systematic Arrangement ?
Decide how things should be put away
- Follow first in first out rule
- If two identical items are to be located, then store
them separately, colour code them.
Obey the rules
- Put the things back to their location after
their use

23. Seiton = Systematic Arrangement
USE :
1 ) Signboards
2) Colour codes
3) Outline markings
4) Labels

24. Seiton = Systematic Arrangement
Functional
Storage

25. Seiton = Systematic Arrangement
Usage
Frequency
Store frequently used material
near the workplace and less
frequently at some distance
Weight &
Shape of the
Material
Heavy material should be stored
at lower levels/layers
Place directly on the material
handling device for ease of
handling
Functional Storage

26. Seiton = Systematic Arrangement
Same category of material may be
stored in one location.
Eg. Allen Screws, Oil Seals
Category
Operation
Wise
All items required for an
operation may be stored in one
location.
Eg. Allen key, spanner etc hand
tools required for setting m/c
Functional Storage

27. Seiton = Systematic Arrangement
Outlining and Placement Marks
- Mark boundaries of dept., aisles, Machines
- Follow straight line, right angle rule
- Nothing shall be kept outside the boundaries
Stands and shelves
- Keep only required number of stands and shelves
- Standardize height, size
- Provide casters where necessary so that it can be
moved

28. Seiton = Systematic Arrangement
Wires and Ducts
- Colour code
- When there are multiple connections - bundle the
wires, label them and make sure that they are in
straight line /right angle and firmly anchored
Machine-tools & Tools
- Put the tools in the order you need them
- Location of the tool should be such that it can be
put away with one hand
- Try to eliminate some hand tools by permanently
attaching it to the bolt head

29. Seiton = Systematic Arrangement
Blades, Dies, Other important consumables
- Store them in the protected place
- Maintain these things regularly by applying rust
preventive, oiling etc.
WIP- Work In Process
- Designate a place for each component/part
- Decide on how much quantity to be stored
- Ensure that there is no damage to good part
during transit, they do not get rusty and they are
not mislabeled

30. Seiton = Systematic Arrangement
Oils
- Reduce number of oils used (Standardize)
- Colour code for oil
- Safety aspects - fire prevention, pollution, leak,
spillage
Instrumentation & Measuring Devices
- Label them, show direction of flow

31. SEISO = Cleaning
Meaning Cleaning trash, filth, dust and other foreign matter. Cleaning as a form of Inspection
Activity - Keep workplace spotlessly clean
- Inspection while cleaning
- Finding minor problems with cleaning inspection
Success - Reduction in machine down time
Indicator Reduction in no. of accidents

32. SEISO = Cleaning Japanese Meaning :
Dictionary meaning “to clean up” and
“getting rid of dirt and unclean items”
While cleaning potential defects such as abrasion, damage, loose parts, deformities, leaks temp., vibration, abnormal sound etc. are revealed hence Seiso is Inspection

33. Here cleaning means more than just keeping
Seiso = Cleaning
Here cleaning means more than just keeping
things clean. Cleaning should be viewed as a
form of Visual Inspection
Preventive measures should be taken to tackle
problems of dust, grim, burrs, leakage etc.
Root cause of the problem should be identified
and it should be eliminated

34. = Trash = Dirt =Knocking = Loose parts = Leaks =Scattering
Seiso = Cleaning
Various Minor Defects
= Trash = Dirt =Knocking
= Loose parts = Leaks =Scattering
=Skips =Curvature =Abrasion
=Rust =Scratches =Eccentricity
=Lurching =Abnormal =Vibration
Movements
=Abnormal =Heat =Abnormal
Sounds smells
=Faded colour =Hisses

35. Devote 5 minutes everyday for cleaning your work area
Seiso = Cleaning
5 Minutes Every day for cleaning
Devote 5 minutes everyday for cleaning your
work area
Participation of everyone is required
Attack hard to clean places regularly

36. equipment Cleaning Oils Seiso = Cleaning
Cleaning-Inspection points for most
equipment
Grime, clogging, dust balls, rust,
leakage etc.
Cleaning
No oil, Low oil, leakage, filter clogging,
dirty oil, dirty or bent oil lines, clogged
drainage, oil spillage, worn& torn ports
etc.
Oils

37. equipment Tightening Heat Seiso = Cleaning
Cleaning-Inspection points for most
equipment
Loose bolts, welding detachment,
loose parts, vibration or bumping
noise, friction
Tightening
Oil tanks, motors, heater, axles, control
panels, washing/ cleaning water,
bearing, wiring etc.
Heat

38. equipment Breakage, Cracks Seiso = Cleaning
Cleaning-Inspection points for most
equipment
Breakage, cracks, dent on sliding
parts, handle has come off, broken
switches, wire joints come off, wires
are broken or crack, crack dial of
various pre. gauges, meters etc.
Breakage,
Cracks

39. equipment Pneumatics Hydraulics Seiso = Cleaning
Function wise Cleaning check list of
equipment
Compressed Air lines, air valves,
connections, meters, filters,
reservoirs etc.
Pneumatics
Hydraulic oil tank, oil valves,
filters, pumps, hoses, gauges,
cylinders etc.
Hydraulics

40. equipment Mech & Power Train Electrical Seiso = Cleaning
Function wise Cleaning check list of
equipment
Motor fan, fan belt, couplings,
Joints, pulleys, chains, pump
bearings etc.
Mech &
Power Train
Electrical
Control panel, lamps, light, switch,
sensors, wiring, ducts, fuses etc.

41. equipment Toolings Equipment Specific Seiso = Cleaning
Function wise Cleaning check list of
equipment
Tools, fixtures, gauges, dies,
measuring instruments, etc.
Toolings
Equipment
Specific
Furnaces, rollers, chutes,
CNC machines, etc.

42. SEIKETSU = Standardization
Meaning Setting up standards / Norms for a neat, clean, workplace and details of how to maintain the norm (Procedure)
Activity - Innovative visual management
- Colour coding
- Early detection of problem and early action
Success Increase in 5S indicator
Indicator

43. SEIKETSU = Standardization
Japanese Meaning :
Dictionary meaning
“unsoiled things, purity and cleanliness”
Clean manners ,
Clean cloths, clean politician
It is the proof that 3 S’s are being faithfully
carried out.

44. SEIKETSU = Standardization
Tools used for analysis :
MTTR
MTBF
OEE

45. Seiketsu = Standardization
Regularizing 5S activities so that
abnormalities are revealed
Make it easy for everyone to identify
the state of normal or abnormal
condition
For maintaining previous 3S, deploy
visual management

46. Seiketsu = Standardization
It has been estimated by scientific
study that 60% of all human activities
starts with sight
5S is easy to do once.It is consistency
that is difficult. That is why Visual
Management is so important, so that
everybody will know that there is
some problem.
Visual Management

47. Seiketsu = Standardization
What visual control communicates ?
It grabs one or more of our senses in
order to
Alert us to an abnormality
Help us recover quickly
Promote adherence and prevention
Enable successful self management

48. Seiketsu = Standardization
Some methods for visual communication
Colour coding
Use of Labels
Danger alerts
Indication where things should be put
Directional arrows/ marks
Transparent covers
Performance indicators

49. Seiketsu = Standardization
Some methods for visual communication
Labels
Precision management labels
Inspection labels
Temperature labels
Responsibility labels

50. Seiketsu = Standardization
Points to remember in making visual c
control tools
1. Make them easy to see from distance
2. Put the display on the things
3. Everyone can tell what is right and
what is wrong
4. Anybody can follow them and make
necessary corrections easily
5. Work place should look brighter &
orderly

51. Seiketsu = Standardization
Some everyday visual management
examples
Traffic signal
Zebra crossing
In car - Petrol indicator
- Speed indicator
Direction arrows
Electric danger sign etc.

52. Seiketsu = Standardization
Some visual communication signs

53. SHITSUKE = Self Discipline
Meaning Every one sticks to the rule and makes it a habit
Activity - Participation of everyone in developing good
habits
- Regular audits and aiming for higher level
Success High employee morale
Indicator Involvement of all people

54. SHITSUKE = Self Discipline
Japanese Meaning :
Dictionary meaning is
“learning of the manners”
“having manners, dressing neatly” OR
“training children for good customs”

55. SHITSUKE = Self Discipline
Activities :
5S Committee
5S Training
5S Competition / evaluation
5S Month
Posters , Literature etc.

56. Shitsuke = Self Discipline
We need everyone to maintain 5S
guidelines.
To maintain DISCIPLINE, we need
to practice and repeat until it
becomes a way of life.
Discipline is the Core of 5S

57. Shitsuke = Self Discipline
Discipline means making a steady
habit of properly maintaining
correct procedure.
Time and effort involved in
establishing proper arrangement
and orderliness will be in vain if
we do not have discipline to
maintain it.

58. Shitsuke = Self Discipline
Pledge
It shall be my constant effort to
maintain my workplace in good
order by
Assigning a place for everything
& keeping everything in its place
Sorting out unwanted material
periodically & discarding them
Keeping my work area neat &
clean everyday

59. Organization Departments into areas Coordinators at department level
Coordinator at each area level
Training for all
Audit each area and make action check list
Implement actions
Audit and evaluation on continuous basis

60. Implementation Target
TOTAL FACTORY
400 people/month to be trained
Every 3 month 25% area will be covered