1. Promotions (FAP) Committee at Boston University School of Medicine for Early Career Faculty- Academy for Faculty Advancement Kitt Shaffer, MD PhD FACR Chair FAP at BUSM Professor of Radiology Vice-Chair for Education in Radiology

2. Committee Administration – Trang Tran Manager of Faculty Actions Office of the Dean and Provost, BUSM 617-638-5301 ttran16@bu.edu

3. Committee members Chair, Kitt Shaffer MD PhD FACR, Professor Radiology Vice-Chair, Harold Lazar MD, Professor Surgery Karen Antman MD, Provost and Dean Tsuneya Ikezu MD PhD, Professor Pharmacology* Michael Sherman PhD, Professor of Biochemistry* Elizabeth Barnett MD, Professor Pediatrics Emelia Benjamin MD, Professor Cardiovascular Medicine Robert Stern PhD, Professor Neurology/Neurosurgery Jennifer Vasterling PhD, Professor Psychiatry (VA) Mieke Verfaellie PhD, Professor Psychiatry (VA, Alternate) *new members, Jan 2015

4. Appointment & Promotions procedures Associate or Professors presented in detail and discussed by group Assistant and Instructor approved without discussion unless members have questions Chair reviews ALL files in detail – entered into a database to track qualifications

5. Promotions-final approval Since Jan 2012,“All faculty appointments shall be approved by the President and reported to the Corporation” – As before, President Brown delegates to the BUSM Provost the approval of: modified titles (Adjunct, Clinical, Emeritus, Visiting) Instructors, Assistant Professors – Balance of advocacy for faculty and equity with adherence to established criteria

6. your CV TAKE CHARGE of your CV! download BUSM template modify, if needed, for YOUR career

7. BUSM CV template http://www.bumc.bu.edu/provost/ap/appfo rms/ or Google ‘BUSM promotions’

8. Reference Letters Rank Total number from non-BU faculty Instructor3 Assistant Professor3 Associate Professor-6 Professor-6 All promotions criteria and forms are available on BUSM website- google: “BUSM promotions” or go to http://www.bumc.bu.edu/provost/ap/appforms/

9. Letters This is NOT the same as a letter of reference for a job! – First paragraph should state any relationship to the applicant, which ideally should be minimal (unbiased) – Writers should NOT be mentors, mentees, close collaborators, long-term colleagues

10. Letters Should focus on extent of reputation – Regional (Asst Professor) – National (Assoc Professor/Professor) – Strong national/ International (Professor)

11. it is never TOO SOON to be thinking of who to ask for letters! can all be LOCAL up to Assistant level in future, will need to be from OUTSIDE committee chairs, editors, leaders

12. how to get National Reputation journal reviewing volunteer for committees go to national meetings and NETWORK volunteer for other activities – grant review panels – meeting organizing groups

13. Denials in recent years

14. Summary Data: Assoc Professor, unmodified since 12/11 N=10 N=25 N=35 N=15

15. Summary Data: Professor, unmodified since 12/11 N=4 N=18 N=5 N=22

16. what are requirements for Assistant? ONE recent peer reviewed publication

17. modified appointments Clinical (intended for clinically oriented faculty who teach but do not do scholarly work, often at sites away from BMC)

18. modified appointments Research (intended for researchers who are working under the guidance of a senior researcher, not working independently)

19. PhD vs Clinician same criteria for both some areas will obviously be different – level of grant funding – number and type of scholarly works

20. grant funding is it required for promotion?

21. Recent denials Insufficient publications Insufficient documentation of scope of reputation Issues with letters- (not arm’s length, not strong, not enough discussion of reputation)

22. What if promotion is denied? FAP Chair sends detailed email explaining issues – options for faculty to improve CV – advice on any insufficient documentation – FAP chair meeting with chair or faculty, if desired Bylaws allow formal appeal to Provost by faculty member who was denied promotion

23. questions?