1. A Better Way to Buy at CU Summer 2012

2. What we will cover… CUBuyplus SM and its benefits to you The Banner  CUBuyplus SM transition CUBuyplus SM Demonstration BSC/ CUBuyplus SM Deployment Training Stay Informed… Q&A

3. > Best value > Easy-to-use solution > Quick process > Tools to manage your purchases What our customers want…

4. Our goal is to enable faculty, researchers and the wider University community to quickly and efficiently procure goods and services at the best value, through a network of strategic sources, easy to use procurement tools, and effective customer service. How we will deliver it…

5. Your Dollars The transformation of the procurement process will allow University departments to stretch their dollars further.

6. Your Dollars >Improved CU negotiated vendor pricing >Easy to use marketplace to access negotiated prices >Focus on spend analysis and campus needs to drive best value >Leverage individual shopper information at university level to drive improvements in contract pricing

7. Microsoft Ergonomic Keyboard Internet - $49.99 CUBuyplus - $35.19 Your Savings = 14.50 Copier Paper Xerox Business 4200 Multipurpose Copy Paper Internet - $57.99 CUBuyplus- $33.25 Your Savings = $24.74 Fisher 50 ml tubes Off contract - $298.54 CUBuyplus - $70.00 Your Savings = $228.54 Your Dollars

8. >This IS a better way to buy! >More efficient routine supply orders on strategically sourced goods Your Purchases Expediting

9. *Illustration of routine supply orders workflow Your Purchases Expediting

10. >Purchasing focus is on savings >By implementing a strategic sourcing methodology to support the efficient procurement of goods and services. o Continual improvement through in-depth spend analysis o Creation of contracts easily accessed by the University community Your Purchases Expediting

12. Negotiated supplier pricing Routine purchases of standard commodities (e.g., basic lab supplies) Specialized or complex goods and services Supplier quotes or specialty items Blanket orders

13. One-time vendor purchases Non-contract orders Urgent orders In-store convenience Journal submissions or subscriptions Non-PO vendors Internet vendors that are not in CUBuyplus SM FedEx and UPS charges

14. Ease of Use >Easy to navigate >Point and click access to supplier catalogs >Introduction of Browser Role o Enables the individuals that know what they need - to shop and place their items into a shopping cart o Assign required financial information entry to the Business Service Center or department designee Expanded Access

15. CUBuyplus SM Core Team Linda Penland, Project Lead Joe Zaborowski, Purchasing Ed DuPree, Purchasing Suzanne Samuelson, Asst Controller Kelley Klahn, Accounts Payable Wendy Duerfeldt Schutte, Pharmacy and Health Professions Dawn Jensen, Student Life Angie Tompsett, Business Service Center Optional Members: – Shelly Whittaker, Do IT – Kelly Sand, University Relations – Kathy Custard, Human Relations – Deb Daley, Public Relations – Maria Jerrell, Administration

16. Business Process Transformation Communication, Town Hall, Ongoing Business Process & System Training Core Team gaining understanding business needs, SAC User acceptance testing, “set up” information sessions, and end user training Needs Analysis 16 Test Customer Service PilotDesign and Build UATUAT Targeted go-live July through early November 2012 Colleague support, knowledge sharing User Involvement Throughout the Project Q2 - 2011Q3 - 2011Q1 - 2012Q2 - 2012Q4 - 2012

18. University Priorities http://www.creighton.edu/administration/president/universitypriorities/index.php >Revenue Enhancement and Cost Containment Continue collaboration on organizational effectiveness initiatives and communication surrounding financial processes >Several initiatives come under this priority Adoption of shared services model Business Service Center eProcurement

19. Business Service Center (BSC) The BSC is a customer focused group dedicated to improving the customer service and the efficiency of their assigned processes. >BSC currently supporting procure to pay processes >eProcurement also touches procure to pay processes >Roll-out of CUBuyplus SM is part of the BSC migration

20. Business Service Center (BSC) Each departments migration… > Business Service Center roll-out discussion ―Identify working team for moving procure to pay tasks to the BSC ―Identify any unique service needs, develop service levels and define new process for College staff ―Identify approval queues in conjunction with new Expenditure Policy ―Identify CUBuyplus users ―Schedule training/hands-on working sessions and transition procure to pay tasks

21. 21 BSC/ CUBuyplus SM Proposed Timeline Arts & Sciences Other Academic Affairs Libraries Nursing VPHS UM SPAHP Medicine Transitions completed. Dentistry Grad/UC Law Gen Counsel Pres Office

22. Training Available >Hands-on Training Approvers, Browsers, Buyers >Step-by-step training materials available online >Job aids available online As part of each departments migration…

23. Website: www.creighton.edu/admin/purchasing/cubuyplus/ www.creighton.edu/admin/purchasing/cubuyplus/ Training Contact this team – feedback is key! Linda PenlandProject Leadlkp74083@creighton.edu Joe ZaborowskiPurchasingjjz10195@creighton.edu Ed DuPreePurchasingewd10731@creighton.edu Angie TompsettBusiness Service Centeramt91943@creighton.edu Shelly WhittakerTrainingslc44378@creighton.edu Suzanne SamuelsonFinancesms29785@creighton.edu Kelley KlahnAccounts Payablekdk00779@creighton.edu

24. Questions about Contact Information General Inquiries | CUBuyplus@creighton.edu Linda Penland| lkp74083@creighton.edulkp74083@creighton.edu Presentation and key resources are available at www.creighton.edu/admin/purchasing/cubuyplus/ BSC/CUBuyplus SM

25. A Better Way to Buy at CU