1. 1 FY 2013-2014 Budget Public Hearing March 5, 2013

2. Meeting Agenda 1.Call to Order7:00 PM 2.Approval of Agenda 3.Remarks a. County Administrator on Proposed Budget a. County Administrator on Proposed Budget b. Sheriff on School Security Requests b. Sheriff on School Security Requests c. Board of Supervisors c. Board of Supervisors d. Public Hearing Rules of Procedure d. Public Hearing Rules of Procedure 4. Public Hearing 4. Public Hearing 5. Comments by Board Members/Next Steps 5. Comments by Board Members/Next Steps 6. Adjourn 6. Adjourn 2

3. 3 School Funding Since FY09, State funding has decreased from $26.6M to $20.3M. Since FY09, State funding has decreased from $26.6M to $20.3M. During the same time, the County has increased its local contribution. During the same time, the County has increased its local contribution. County support increased from $14.1M in FY12 to $15.1M in FY13, provided primarily with carryover/unexpended funds. County support increased from $14.1M in FY12 to $15.1M in FY13, provided primarily with carryover/unexpended funds. Local funding request had not been received from the School Board when the proposed budget was prepared and presented to the BOS. Local funding request had not been received from the School Board when the proposed budget was prepared and presented to the BOS.

4. 4 Meaning of Proposed Budget? Each year, the County Administrator prepares a budget and presents that to the Board of Supervisors. Each year, the County Administrator prepares a budget and presents that to the Board of Supervisors. This is a “proposed budget”. This is a “proposed budget”. The BOS amends the budget as determined, and tax rates are set as the budget is appropriated for expenditure. The BOS amends the budget as determined, and tax rates are set as the budget is appropriated for expenditure. Each year, the School Superintendent prepares a budget and presents that to the School Board. Each year, the School Superintendent prepares a budget and presents that to the School Board. This represents the School’s “proposed budget”. This represents the School’s “proposed budget”.

5. 5 Budget Calendar January 11Pre-Budget Work Session January 15Public Input Session Late JanuaryCounty Administrator Reviews Department Budget Requests February 5County Administrator Presents Proposed Budget to BOS February 25Budget Work Session #1 March 5Public Hearing March 11 Budget Work Session #2 All Board MeetingsPublic Comments April 16Budget Adopted and Tax Rates Set by BOS

6. 6 County Administrator’s Proposed Budget Summary Maintains current level of local funds ($15.1M) for Education AND provides another $750,000 for operational needs (total $15.8M). Maintains current level of local funds ($15.1M) for Education AND provides another $750,000 for operational needs (total $15.8M). Utilizes $2.2M of carryover funds for capital projects. Utilizes $2.2M of carryover funds for capital projects. Provides 3% pay increase for County employees. Provides 3% pay increase for County employees. Adds 2.5 employees including Deputy Treasurer I, IT Specialist, and seasonal Ground Maintenance. Adds 2.5 employees including Deputy Treasurer I, IT Specialist, and seasonal Ground Maintenance. Increases Real Estate Tax Rate from.52 to.55 and Personal Property Rate from $3.25 to $3.50. Increases Real Estate Tax Rate from.52 to.55 and Personal Property Rate from $3.25 to $3.50. Provides $1,083,111 in additional revenue to offset $1.1M reduction from change in Local Composite Index (LCI). Provides $1,083,111 in additional revenue to offset $1.1M reduction from change in Local Composite Index (LCI). Keeps Amherst County at the average RE rate and below the PP average as compared to regional peer group. Keeps Amherst County at the average RE rate and below the PP average as compared to regional peer group.

7. 7 School Funding Included in the proposed FY14 budget Included in the proposed FY14 budget Local appropriation$15,853,979 Local appropriation$15,853,979 Up from the current $15,103,979 Maintains current funding (as increased in FY13) and adds additional $750,000 in local funds. Maintains current funding (as increased in FY13) and adds additional $750,000 in local funds. Capital budget provides $500,000 and follows $1M appropriation in FY12 and another $293,402 for roof repairs in FY13. Capital budget provides $500,000 and follows $1M appropriation in FY12 and another $293,402 for roof repairs in FY13.

8. 8 Superintendent’s Proposed Budget Received by BOS on February 25 th Received by BOS on February 25 th If BOS approves local funding $15,103,979 If BOS approves local funding $15,103,979 same as the current fiscal year same as the current fiscal year Operating budget will be short by $1,473,553 under this scenario Operating budget will be short by $1,473,553 under this scenario However, County Administrator’s proposed budget includes local funding $15,853,979 an increase of $750,000 for operating However, County Administrator’s proposed budget includes local funding $15,853,979 an increase of $750,000 for operating Operating budget will be short by $723,553 under this scenario Operating budget will be short by $723,553 under this scenario School budget has not been approved by the School Board at this time and is only a PROPOSED budget. School budget has not been approved by the School Board at this time and is only a PROPOSED budget. Local appropriation$15,853,979 Local appropriation$15,853,979 Maintains current funding (as increased in FY13) and adds additional $750,000 in local funds. Maintains current funding (as increased in FY13) and adds additional $750,000 in local funds. Capital budget provides $500,000 and follows $1M appropriation in FY12 and another $315,671 for roof repairs in FY13. Capital budget provides $500,000 and follows $1M appropriation in FY12 and another $315,671 for roof repairs in FY13.

9. Proposed Changes In Tax Rates Real Estate Tax Personal Property Tax Current Rate.52Current Rate 3.25 Proposed Rate.55Proposed Rate 3.50 Proposed Increase.03 Proposed Increase.25 Current Average RE Tax Rate.55 Current Average PP Tax Rate 3.59 Revenue Generated by Increase $702,561 Revenue Generated by Increase $380,550 Total Revenue Generated by Increases $1,083,111 9 Proposed tax rates were determined in order to provide the necessary revenue to balance the budget.

10. RE & PP Tax Rate Comparison Locality Real EstatePersonal Property Combined Rates Amherst County Now.523.253.77 Average (Without Amherst County).553.594.14 Appomattox County.5754.605.18 Bedford County.502.352.85 Campbell County.534.454.98 Nelson County.602.953.55 Amherst County After Proposed Increases.553.504.05 10

11. 11 The Value & Impact of Changes in Local Tax Rates Real Estate Tax Incremental Increases Amount Generated (based on total assessed value) Tax Impact ( based on “avg” $144,700).01$234,187$15.02$468,374$29.03$702,561$43.04$936,748$58.05$1,170,935$72.10$2,341,870$145.15$3,512,805$217.20$4,683,740$289.25$5,854,675$362

12. 12 The Value & Impact of Changes in Local Tax Rates Personal Property Tax Incremental Increases Amount Generated (based on total assessed value) Tax Impact (based on “avg” $5,870).01$15,222$0.33.05$76,110$1.66.10$152,220$3.32.20$304,440$6.64.25$380,550$8.30

13. 13 What is Not Included in the Proposed Budget? School safety funding. School safety funding. Additional School Resource Officers (SROs) Additional School Resource Officers (SROs) Additional school safety facility enhancements Additional school safety facility enhancements Additional staffing for fire protection and Emergency Medical Services (EMS). Additional staffing for fire protection and Emergency Medical Services (EMS). Topic of community discussion Topic of community discussion Completion of a strategic planning process has been discussed by the BOS. Completion of a strategic planning process has been discussed by the BOS. Additional funding for education after receiving the Superintendent’s proposed budget. Additional funding for education after receiving the Superintendent’s proposed budget.

14. 14 Why Was a Higher Tax Rate Advertised? The County Administrator’s proposed budget recommends tax increases as follows: The County Administrator’s proposed budget recommends tax increases as follows:.03 Real Estate and.25 Personal Property, AND.03 Real Estate and.25 Personal Property, AND The Sheriff requested school safety improvements and suggested an increase of.05 in Real Estate Taxes, AND The Sheriff requested school safety improvements and suggested an increase of.05 in Real Estate Taxes, AND The request from the School Board for local funds had not been received, AND. The request from the School Board for local funds had not been received, AND. Were there other “needs” not included in the proposed budget? Were there other “needs” not included in the proposed budget?

15. 15 Why Was a Higher Tax Rate Advertised? The BOS voted to advertise changes in tax rates as follows: The BOS voted to advertise changes in tax rates as follows:.25 Real Estate.25 Real Estate.52 to.77 per $100 assessed value.52 to.77 per $100 assessed value. 25 Personal Property. 25 Personal Property $3.25 to $3.50 per $100 assessed value $3.25 to $3.50 per $100 assessed value No other changes to current rates. No other changes to current rates.

16. School Safety Program “Protecting our future”

17. Identified Areas of Need Identified Areas of Need 1. School Resource Officer (SRO) positions 2. Facility Improvements 3. Communications

18. School Resource Officers

19. History in Amherst County –First SRO placed at ACHS in 1996 –At its peak there were (5) SRO’s in the school system Current Status –(1) SRO at ACHS Reduced as a result of multiple budget cuts in recent years

20. Costs of SRO’s Total cost to hire, train, equip, and pay: – First year = $1,045,990 (approx. $95,090 per) – Subsequent years = $638,946

21. Facilities Improvement

22. From School CIP (results from previous security survey) Total cost of $2,072,469 Includes: –Door Upgrades –Security Vestibules –Key System –Security Cameras –Traffic Bollards Facilities Improvements

23. Communications

24. Identified need to have a uniform system of communication No selected system or cost estimates Communications

25. Plan Logistics

26. Funding Proposed real estate tax rate increase of.05 would generate approximately $1,170,000 First Year – –Expand SRO Program –Provide some facility security improvements –Provide some communications solution

27. Funding Subsequent Years – –Sustain SRO Salaries –Provide and maintain facility security improvements –Provide and maintain communications solution

28. Program Management Funding placed in a “lock box” –Separate from School’s or Sheriff’s Budgets Appropriations made through requests to Board of Supervisors

29. Current Information

30. Sheriff’s Office Funding Breakdown

31. Current Sheriff’s Office Funding Breakdown Individual Taxpayer Responsibility 8.6 cents per $100 of Real Estate Value Example: Citizen with $100,000 property would contribute $86.00 to the Sheriff’s Office operational budget

32. Current Sheriff’s Office Staffing Work AreaFull Time Part TimeTotal Sheriff101 Field Operations230 Investigations (incl. Drugs) 808 SRO’s123 Administration303 Civilian404 Court Security617 Civil Process112 Inmate Workforce134 Code Enforcement101 Total48856

33. Closing Remarks

34. Public Hearing Rules of Procedure 1. Chairman will call names in order from sign up sheet. 2. When your name is called, stand up, and a microphone will be brought to you. 3. Clearly state your name and address for the record. 4. Limit your remarks to 3 minutes or less. 5. Time cannot be donated to another speaker. 6. Timer turns red when your time is up. 7. The Public Hearing is for your comments and is not designed to be a question & answer period. Submit your questions to the Clerk. 8. No personal attacks. 9. No profane language. 10. Chairman has the right to maintain order. 11. Your comments are encouraged and appreciated! 34

35. 35 April 16 th Budget Adoption and Tax Rates Set r