1. CERIF: Past, Present and Future 1 An Overview Anne Asserson, UiB (NO) Keith G Jeffery, CLRC (UK) Andrei Lopatenko, MU (UK) Kassel, 29 – 31 August 2002 This presentations had a lot of pictures that unfortunately and regrettable had to be removed because of the size of the file. I was unable to transmit it to the CRIS202 conference server. The in situ presentation was done on local PC. AA

2. CERIF: Past, Present and Future 2 CERIF: Past, Present and Future: An Overview Anne Asserson, Andrei Lopatenko, Keith Jeffery CERIF - Information Retrieval of Research Information in a Distributed Heterogeneous Environment Andrei Lopatenko, Keith Jeffery, Anne Asserson Comparative Study of Metadata for Scientific Information: The place of CERIF in CRISs and Scientific Repositories Keith Jeffery, Andrei Lopatenko, Anne Asserson,

3. CERIF: Past, Present and Future 3 Past CERIF91 Experience and Problems Requirements CRISs and CERIF91 Present CERIF 2000 The Three Data Models CERIF Data Model The Advantages Use of CERIF2000 today Future CERIF 2002 Revisions to CERIF2000 Status Issues Custodians

4. CERIF: Past, Present and Future 4 CERIF91 Exchange of data on R&D in Europe Workshop 1987 in Brussels Recommendation publised in the Official Journal of the European Communities,1991

5. CERIF: Past, Present and Future 5 CERIF 1991 experience & problems Problem that CRISs had a single-entry focus –Projects (national research councils) –Persons (BEST uk, COS us, ….) –Organisations (LABO fr, …..) Simple record format –Project was an entity with: Persons, organisations, and other information represented as attributes Problems with repeated groups and relationship Research classifications scheme recommended 1991, not updated since 1988

6. CERIF: Past, Present and Future 6 Requirements cover projects, persons, organisations entities, not more attributes lengths & types & language, character set repeating groups (logical) flexibility - relationships (conceptual) need better data quality need for consistent coding (semantic). no supporting systems for CERIF 1991 existing

7. CERIF: Past, Present and Future 7 CRISs and the state of CERIF 1991 CERIF 1991 needed updating –to handle problems from experience of use CRIS becoming more important –noticeable both in EC and national governments Standard needed for ERGO (European Research Gateways Online) pilot initiative –A single gateway to national databases of research projects via a central catalogue launched 1999 –20-30 countries submitted data, 90 000 records

8. CERIF: Past, Present and Future 8 Past CERIF91 Experience and Problems Requirements CRISs and CERIF91 Present CERIF 2000 The Three Data Models CERIF Data Model The Advantages Use of CERIF2000 today Future CERIF 2002 Revisions to CERIF2000 Status Issues Custodians

9. CERIF: Past, Present and Future 9 CERIF 2000 Working Group set up 1997 and Co-ordinated by DG XIII-D4, European Comission CERIF 2000 Guidelines, Final report of the CERIF Revision Working Group, 1999 Common format for development of new CRISs Exchange of data from records in existing and future multiple different CRIS Implies the need for a common format for metadata describing records in existing and future multiple different CRIS

10. CERIF: Past, Present and Future 10 The Three Data models Metadata format should be proper subset of Exchange format Exchange format should be proper subset of common superset of all known CRIS (and estimates of future CRIS) Task: Develop standard datamodel for Common superset first, then derive exchange and metadata subsets

11. CERIF: Past, Present and Future 11

12. CERIF: Past, Present and Future 12 CERIF2000 Data model –Extended relational model –Linking relations with attributes (roles and time stamp) –3 base entities Person, Organisation, Project –12 secondary base entities (linked to base entities) –36 Look up tables (to ensure data quality) –39 Link tables (flexibility) –all text fields have multiple language fields –Maximum representativity with minimum complexity

13. CERIF: Past, Present and Future 13 ’CERIF2000 in a nutshell’ by Keith G Jeffery, 2001

14. CERIF: Past, Present and Future 14 ’CERIF2000 in a nutshell’ by Keith G Jeffery, 2001 PROJECTORGUNIT SkillsCV General Facility Particular Equipment Contact Results Publication Results Patent Results Product Service Funding Programme Event Classification Prize/Award PERSON

15. CERIF: Past, Present and Future 15 PROJECTORGUNITPERSON ’CERIF2000 in a nutshell’ by Keith G Jeffery, 2001 Three Primary Entities Concepts: (1) entities that reflect main ‘views of entry’ into CRISs (2) entities with no direct functional dependency on each other (3) entities that can refer to themselves (recursion) (4) entities linked in pairs by ‘linking relations’ (5) ‘linking relations’ represent temporally-bound roles (6) ‘linking relations’ have primary key of each entity, role, date/time start, date/time end and any other constraints

16. CERIF: Past, Present and Future 16 PROJECTORGUNITPERSON ’CERIF2000 in a nutshell’ by Keith G Jeffery, 2001 Linking Relations As an Example: PERSON-ORGUNIT Concepts: (1) May have many instances of the relationship for each instance of PERSON and ORGUNIT due to role and temporal bounding (2) Role: the purpose of the relationship e.g. employee | head | …. (3) Temporal: the use of and defines the duration of this relationship Analagous for PROJECT_ORGUNIT and PERSON_PROJECT Person-Orgunit

17. CERIF: Past, Present and Future 17 PROJECTORGUNITPERSON ’CERIF2000 in a nutshell’ by Keith G Jeffery, 2001 ORGUNIT Concepts: (1) ORGUNIT may have an organisationally subordinate relationship to another ORGUNIT e.g. a Group within a Department (2) ORGUNIT may have a symbiotic relationship to another ORGUNIT e.g. two Groups that have a cooperation agreement (3) ORGUNIT may have a financial relationship to another ORGUNIT e.g. customer - contractor Orgunit-Orgunit

18. CERIF: Past, Present and Future 18 PROJECTORGUNITPERSON ’CERIF2000 in a nutshell’ by Keith G Jeffery, 2001 PROJECT Concepts: (1) PROJECT may have an organisationally subordinate relationship to another PROJECT e.g. a sub-Project (2) PROJECT may have a symbiotic relationship to another PROJECT e.g. two Projects that cooperate by agreement (3) PROJECT may have a temporal relationship to another PROJECT e.g. one project follows on from another

19. CERIF: Past, Present and Future 19 PROJECTORGUNITPERSON ’CERIF2000 in a nutshell’ by Keith G Jeffery, 2001 PERSON Concepts: (1) PERSON may have a socially subordinate relationship to another PERSON e.g. a child of a parent (2) PERSON may have a symbiotic relationship to another PERSON e.g. two researchers that cooperate by agreement (3) PERSON may have a temporal relationship to PERSON e.g. a lecturer (dates) becomes a reader (dates)

20. CERIF: Past, Present and Future 20 PROJECTORGUNITPERSON Funding Programme ’CERIF2000 in a nutshell’ by Keith G Jeffery, 2001 FUNDING PROGRAMME Concepts: (1) Funding Programme is related to (a) ORGUNIT and / or (b) PROJECT (2) A Person is only funded via (a) ORGUNIT and / or (b) PROJECT (3) any other entities are only funded via (a) ORGUNIT and / or (b) PROJECT

21. CERIF: Past, Present and Future 21 PROJECTORGUNITPERSON Contact ’CERIF2000 in a nutshell’ by Keith G Jeffery, 2001 Example: CONTACT Concepts: (1) all contacts in one place - no replication, no update problems (2) >1 contact dependent on role e.g. private address|work address (3) the PROJECT contact is usually the project leader: a PERSON (4) the ORGUNIT contact is usually the head: a PERSON (5) but may have a generic address e.g. project URI | Orgunit email (helpdesk@rl.ac.uk) Analagous for Publication, Product, Patent, Event, Prize/Award....

22. CERIF: Past, Present and Future 22 PROJECTORGUNITPERSON Result_Publication ’CERIF2000 in a nutshell’ by Keith G Jeffery, 2001 RESULT_PUBLICATION Concepts: (1) temporally-bound role linking relations (2) >1 linking relation : Result_Publication and other entities (3) PERSON role may be author, co-author, editor, reviewer…. (4) ORGUNIT role may be publisher, IPR or copyright owner.. (5) PROJECT role may be the source of the idea

23. CERIF: Past, Present and Future 23 ’CERIF2000 in a nutshell’ by Keith G Jeffery, 2001 RESULT_PUBLICATION PROJECT ORGUNIT PERSON Result_Publication Can Express: Person A (DT1 - DT2) (is author of) Publication X Orgunit O (DT1 - DT2) (is owner of IPR in) Publication X Person A (DT1 - DT2) (is employee of ) Orgunit O Person A (DT1 - DT2) (is project leader of) Project P Person A (DT1-DT2) (is member of) Orgunit M Person A (DT1-DT2) (is member of) Orgunit N Orgunit M (DT1-DT2) (is part of) Orgunit O Orgunit N (DT1-DT2) (is part of) Orgunit O

24. CERIF: Past, Present and Future 24 PROJECTORGUNITPERSON SkillsCV General Facility Particular Equipment Contact Results Publication Results Patent Results Product Service Funding Programme Event PERSON Links ’CERIF2000 in a nutshell’ by Keith G Jeffery, 2001 Prize/Award

25. CERIF: Past, Present and Future 25 PROJECTORGUNITPERSON SkillsCV General Facility Particular Equipment Contact Results Publication Results Patent Results Product Service Funding Programme Event PROJECT Links ’CERIF2000 in a nutshell’ by Keith G Jeffery, 2001 Prize/Award

26. CERIF: Past, Present and Future 26 PROJECTORGUNITPERSON SkillsCV General Facility Particular Equipment Contact Results Publication Results Patent Results Product Service Funding Programme Event ORGUNIT Links ’CERIF2000 in a nutshell’ by Keith G Jeffery, 2001 Prize/Award

27. CERIF: Past, Present and Future 27 PROJECTORGUNITPERSON SkillsCV General Facility Particular Equipment Contact Results Publication Results Patent Results Product Service Funding Programme Event Classification Classification ’CERIF2000 in a nutshell’ by Keith G Jeffery, 2001 Prize/Award

28. CERIF: Past, Present and Future 28 PROJECTORGUNITPERSON SkillsCV General Facility Particular Equipment Contact Results Publication Results Patent Results Product Service Funding Programme Event Classification The Whole Thing ’CERIF2000 in a nutshell’ by Keith G Jeffery, 2001 Prize/Award

29. CERIF: Past, Present and Future 29 End

30. CERIF: Past, Present and Future 30 CERIF2000 A Template for a new CRIS CRIS can be implemented using subset or superset of full CERIF model: –for projects –for people –for organisations –for publications, patents, products –for services –for facilities, particular equipment with role-based relationships

31. CERIF: Past, Present and Future 31 The Advantages Neutral Architecture Data Model can be implemented: –relational –object-oriented –information retrieval (including WWW) Process model can be implemented –DBMS / query; distributed; –html web / harvesting / IR-query; –advanced knowledge-based technology

32. CERIF: Past, Present and Future 32 The use of CERIF2000 today ICERIS (IC) access to information on Icelandic research projects and R&D results AURIS-MM (AU) Provides access to Austrian University Research, extended with Mulitimedia SICRIS (SL) Access to University research in Slovenia SRIS (GB) Scottish Research Information Systems, public research in Scotland Fdok (NO) University of Bergen, results CRIS-MER (EC) Research info on Migration and Ethnic Relations (planned) Corporate model, CRLC (UK) METIS (previously OZIS) currently used by the majority of the Dutch Universities

33. CERIF: Past, Present and Future 33 Past CERIF91 Experience and Problems Requirements CRISs and CERIF91 Present CERIF 2000 The Three Data Models CERIF Data Model The Advantages Use of CERIF2000 today Future CERIF 2002 Revisions to CERIF2000 Status Issues Custodians

34. CERIF: Past, Present and Future 34 CERIF2002 Revisions to CERIF2000 standard Status of CERIF2002 Issues Custodians of the model

35. CERIF: Past, Present and Future 35 Precision and formalisation CERIF2000 corrected, minor errors in the spreadsheet schema Inconsistencies in the EC-provided schema driven from the Entity-relationship diagrams

36. CERIF: Past, Present and Future 36 Some development directions Need to document problems / local solutions That means additional entities & attributes –grey literature: CERIF2000 provides for a link to any bibliographic database; may need more information within CERIF –‘application groups’ e.g. Additional finance information for R&D budgetary control –More….

37. CERIF: Past, Present and Future 37 Figure from Keith G Jeffery: AN ARCHITECTURE FOR GREY LITERATURE IN A R&D CONTEXT, 1998 Publications

38. CERIF: Past, Present and Future 38 Status of CERIF 2002 CERIF91  CERIF2000 –Recommendation to member states in 1991 –EC project coordinated changes of the model CERIF2000  CERIF2002 –for implementation (correction to the datamodel) –backward compatible –And developments required CERIF2002  ????

39. CERIF: Past, Present and Future 39 CERIF 2002 Issues –Proposed changes/extensions has required few changes in the model. –What is the basic model? Is there a part of the model that should always be consistent? –Could that be the Meta data model? –Or is the minimum to keep the 3 basic entities and their relations? –Should we have CERIF certified databases? –????

40. CERIF: Past, Present and Future 40 CERIF2000 Data Model Base entities CERIF 2000 Guidelines, Final report of the CERIF Revision Working Group, co-ordinated by DG XIII-D4, European Comission, 1999

41. CERIF: Past, Present and Future 41 Custodians of the model Requires some organisation –EC handed responsibility to euroCRIS –euroCRIS set up CERIF Task Group

42. CERIF: Past, Present and Future 42 CERIF2000 is –A flexible Always developing compatibly –and sound Formally defined and validated –data model All CRISs should use it !