1. Acuity STAR Faculty Members

2. Acuity STAR Faculty Member Activity Tracking Author: Paul Malcomson Date Created: August 2013 Course Duration: 1 Hour Target Audience: Faculty Members

3. Acuity STAR Faculty Members Presenter Disclosure Presenter: Paul Malcomson, PMP I disclose that I have no commercial interests whatsoever with this course including: – Grants/Research Support: none – Speaker Bureau/Honoraria: none – Consulting Fees: none – Other: none

4. Acuity STAR Faculty Members Disclosure of Commercial Support This program has not received any commercial support of any sort from any organization This program has not received any in-kind support of any sort from any organization There is no perceived or potential conflict of interest for Paul Malcomson, PMP for delivery of this program material

5. Acuity STAR Faculty Members Mitigating Potential Bias There is no need to mitigate any potential bias for this course.

6. Acuity STAR Faculty Members Session Goals By the end of today’s session you should know: 1. The STAR roadmap (interfaces and future state) 2. How to access STAR from anywhere 3. How to navigate through the STAR menus 4. How to generate STAR Reports 5. How to enter some common activities 6. The STAR to Common CV bridge (CCV) 7. Some tips for ensuring data completeness 8. How to get help and support with STAR

7. Acuity STAR Faculty Members Roadmap Visualization Acuity STAR Other CFPC PubMed SAS One45 Grants Database RCPSC CCV

8. Acuity STAR Faculty Members Report Visualization CDP Support ARC Performance Acuity STAR Department MBP/PBR Annual / Research Report Grant Performance Promotion Documents Professional CV

9. Acuity STAR Faculty Members Logging Into STAR https://www.schulich.uwo.ca/star/ https://star.schulich.uwo.ca 1.Install Firefox if it is not already on your computer. 2.Google: UWO STAR 3.Add these two sites to your bookmarks 4.Disable Pop-Up Blocker for the STAR application 5.Check with your STAR Coordinator if you need a password

10. Acuity STAR Faculty Members Navigation Demo Acuity STAR Faculty Members

11. STAR Reports Acuity STAR Faculty Members

12. STAR Reports Bio Sketch Department of Psychiatry MBR Faculty Assessment Summary (D.o.M. only) SSMD Professional CV SSMD Promotion CV (APCV) SSMD Teaching Dossier (APTD)

13. Acuity STAR Faculty Members STAR Common Activities Acuity STAR Faculty Members

14. Common Activities 1. Publications (Peer Reviewed Journal Articles, Etc…) 2. Presentations (Think about what is ‘most prestigious’) 3. Grants (Approved or not, clinical trials, etc.) 4. Program Teaching (Is it in the Schulich Medical Program?) 5. Clinical Teaching (A patient and a learner in the same room) 6. Supervision Vs. Mentoring (Mentor is Faculty to Faculty) 7. Administrative Committees (task force, working group etc) 8. Maintenance of Certification (Roles in conferences)

15. Acuity STAR Faculty Members Common Activities Publications Role – author, co-author, etc Status: In-Press and Published will be printed Abstracts can be both published and presented Use PubMed ID to retrieve information – Key to accurate Citation information

16. Acuity STAR Faculty Members Common Activities Presentations Presentation Type, Activity Type and Role are key Visiting Professorship and Invited Lecturer Role both appear on the Teaching Dossier (APTD) Plenary, Keynote, and Podium are all the same Geographic Scope is the sponsoring organization and not your physical location Think of what is ‘most prestigious’ – Conference presentation Vs. Poster presentation

17. Acuity STAR Faculty Members Common Activities Grants and Trials Date, Status, PI, Co-PI, Short Title, Amount and Application Summary are all key You can prorate $ across multiple years Complete as much information as possible to facilitate Common CV data transfer Schulich would like to see Grant Status: – Applied (The grant application has been submitted for review) – Declined (This grant was approved / awarded but it was declined by the applicant) – Funded (This grant was approved / awarded) – Not-Funded (The grant was approved but funding was not available) – Rejected (The grant application was rejected)

18. Acuity STAR Faculty Members Common Activities Program Teaching Continuing, Undergraduate, and Postgraduate Course activities are defined by Department Total hours are calculated Use Academic Year for dates whenever possible Admin means course or curriculum development Clinical Teaching Appears on Teaching Dossier only

19. Acuity STAR Faculty Members Common Activities Supervision Vs. Mentoring Supervision is when you have an active role in reviewing performance Mentoring is a faculty to faculty process where you help and support the professional goals of the faculty member Tips: if you supervise Residents, Fellowships or Observerships they should go under Program Teaching

20. Acuity STAR Faculty Members Common Activities Administrative Committees Tracks the working groups or committees you are part of Allocate hours per year

21. Acuity STAR Faculty Members Common Activities Maintenance of Certification Captures all activities that can be claimed by either the Royal College or CFPC Designed to help summarize information so you can organize and claim your credits (external) Roles in Conferences Chair, Panel Member and Facilitator activities go here and not in Presentations

22. Acuity STAR Faculty Members STAR and Common CV Acuity STAR Faculty Members

23. Common CV (CCV) Common CV https://ccv-cvc.ca/https://ccv-cvc.ca/ External website to apply for funding STAR can validate (quickly review and fix) Errors and Warnings Export data from STAR and Import to CCV Back up your CCV data first

24. Acuity STAR Faculty Members STAR Tips & Tricks Acuity STAR Faculty Members

25. Data Entry Wizard

26. Acuity STAR Faculty Members Data Entry Wizard

27. Acuity STAR Faculty Members Tips for Complete Data Across all of STAR Use ‘Copy from Start Date’ for End Date Template ‘good records’ in each section – Use Save/Clone to enter another similar record Geographic Scope – Sponsoring organization, not the physical location Use STAR monthly update form Context is everything: Who, What, Where, When https://www.schulich.uwo.ca/star/resources

28. Acuity STAR Faculty Members Tips for Complete Data If an activity was repeated or happened more than once, use the Academic Year (Jul 1 – Jun 30). Use ‘authoritative’ sources for information – Grants DB, PubMed, Scopus Avoid using the ‘* Other – please specify’ values (Wherever Possible) Avoid acronyms Validate your data to know for future updates

29. Acuity STAR Faculty Members STAR Support Acuity STAR Faculty Members

30. STAR Support Help buttons for specific data questions Online reference material is on the portal –Manuals; YouTube Videos; FAQ documents STAR Coordinators across all departments https://www.schulich.uwo.ca/star/contacts

31. Acuity STAR Faculty Members Review Have we covered these knowledge areas?: 1. The STAR roadmap 2. How to access STAR from anywhere 3. How to navigate through the STAR menus 4. How to generate STAR Reports 5. How to enter some common activities 6. The STAR to Common CV bridge (CCV) 7. Some tips for ensuring data completeness 8. How to get help and support with STAR

32. Acuity STAR Faculty Members