1. Time management

2. Housekeeping › mobile phones › break times › toilets › emergencies © smallprint 2

3. Workshop overview At this workshop the following will be addressed: › identification of the ways in which you currently use your time › the difference between urgent and important tasks › methods of prioritising tasks › applying a range of time management techniques › understanding how technology can help you manage time © smallprint 3

4. Workshop expectations What do you know about the topic? What do you need to know? What outcomes do you expect from this workshop? © smallprint 4

5. Topic 1 Identify your objectives © smallprint 5

6. Time ‘Don't say you don't have enough time. You have exactly the same number of hours per day that were given to Helen Keller, Pasteur, Michelangelo, Mother Teresa, Leonardo da Vinci, Thomas Jefferson, and Albert Einstein.’ (H. Jackson Brown) © smallprint 6

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8. Plans ‘More men fail through lack of purpose than lack of talent.’ (Billy Sunday) © smallprint 8

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10. Topic 2 Performance © smallprint 10

11. Manage tasks Learn to prioritise. Estimate time. Set realistic deadlines. Allow for interruption. Stop procrastinating. Focus. © smallprint 11

12. Time management matrix © smallprint 12 (Steven Covey) I Crises Pressing Problems Deadline driven projects, meeting, preparations II Preparation Prevention Values clarification Planning Relationship building True re-creation Empowerment III Interruptions, some phone calls Some mail, some reports Some meetings Many proximate, pressing matters Many popular activities IV Trivia, busy work Junk mail Some phone calls Time wasters “Escape” activities UrgentNot Urgent Not Important Important

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14. Procrastination ‘The surest way to be late is to have plenty of time.’ (Leo Kennedy) © smallprint 14

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16. Planning processes ‘A year from now you will wish you had started today.’ (Karen Lamb) © smallprint 16

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18. Stalling ‘A wise person does at once, what a fool does at last. Both do the same thing; only at different times.’ (Baltasar Gracian) ‘To think too long about doing a thing often becomes its undoing.’ (Eva Young) © smallprint 18

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20. Topic 3 Planning into action © smallprint 20

21. Strategies When you have difficulty meeting deadlines analyse what is happening: › Are your deadlines realistic? › Did you make allowance in your schedule for interruptions? › Are you simply procrastinating? © smallprint 21

22. Saying NO Be assertive. Learn the importance of saying NO politely and calmly. © smallprint 22

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24. Interruptions Sometimes we accept interruptions because: › they make us feel important › we do not have good concentration › we do not know how to let others know that we need to focus › we cannot say NO › we are curious › we can use them as an excuse for procrastination © smallprint 24

25. Delegation Delegate to free up your time and to empower others. © smallprint 25

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27. Meetings Meetings should: › start and finish on time › stay on track › result in action › only be held when there is a real need © smallprint 27

28. Handle paperwork Manage paperwork efficiently and effectively so that you do not have scraps and piles lying around. © smallprint 28

29. Technology Does technology work for or against you? © smallprint 29

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31. Summary Before leaving today please share: › 1 thing you learned › 1 new practice you will undertake at work › 1 activity you enjoyed Thankyou for your attendance and participation. © smallprint 31

32. Two thoughts What you resist, persists. It takes 21 days to form a habit. © smallprint 32