1. 1 Successfully Applying for EU Projects How SMEs can draw R&D and Market Deployment Funds from EU Sponsored Projects

2. 2 Some Ideas on EU Programme Structures for the ITC Sectors IST FP6 eContent eTEN / TEN-Telecom R & D Market

3. 3 Project Application: The Steps Ahead Developing a Project Idea Analysis of EU Support Programmes Choosing the RIGHT Programme –In this case: eTEN, eContent, IST FP6 –Websites: http://europa.eu.int/information_society/programmes/eten/partici pate/index_en.htm (eTEN) http://www.cordis.lu/econtent/call201202.htm (eContent) http://www.cordis.lu/ist/workprogramme/fp6_workprogramme.ht m (IST) Checking the Website(s) for the next published or planned Call Visiting the resp. Information Day in Brussels Exact Plan to meet the Application Date Building a European Consortium

4. 4 Working in an EU Consortium – The Roles The Project Coordinator –There is only one Project Coordinator per Project –The Project Coordinator is the Head of the Project Team; he handles all contractual, administrative, legal and payment issues with the Commission –The Project Coordinator also has the Project Management Role –His organisation should be financially strong as well as viable The Contractors –The Contractors usually are the endusers of the products and/or services developed and/or tested under the umbrella of the project –They should also be financially strong and viable The Members –The Members usually are the private and/or public institutions who are doing the R&D and technical work –They mostly stem from the private sector and are hoping to sell the products / services finetuned, shaped and tested to a broader EU or worldwide group of clients –This role has been deleted for all new FP6 contracts! The Subcontractors –Subcontractors carry-out certain work for the a.m. Project partners. –They are the only ones to get fully refunded.

5. 5 Roles for SMEs in EU Projects SMEs can initiate EU projects SMEs can work in EU projects as –Members and Subcontractors –Contractor in a smaller project SMEs should join forces with a bigger pilot client/end- user from the private or public sector who should take the Contractor and/or Project Coordinator Role Never underestimate the pains of administering, project managing and funds collecting in international EU projects Participants should be financially stable since EU contracts usually take much longer to be remunerated than planned

6. 6 Writing the eTEN Proposal First step: Read and analyse the Work Programme and the Call Documents These data can be acquired via the Internet Sites of the EU Commission The proposal has to have substance and it has to present a real EU scope Applying for eTEN has become a lot easier because of a very strictly formalised proposal entry procedure How proposals for eTEN should look like is roughly presented on the next folio

7. 7 eTEN Project Phases & Funding FORMS OF COMMUNITY FUNDING (up to 10% of total investment cost) - Direct grants - Interest rebates - Contributions to guaranty fees - Risk capital - Direct grants - Interest rebates - Contributions to guaranty fees - Risk capital PROJECTPHASES FUNDEDPROJECTPHASES FUNDED (technical studies, design and development, technical validation) Business plan Market validation Evaluation of Business plan Initial Market deployment Full Market deployment Phase 1 Phase 2 Phase 3 Phase 4 PREDEPLOYMENTPHASESPREDEPLOYMENTPHASES DEPLOYMENTPHASESDEPLOYMENTPHASES Research and development - Co-funding of Business plan and Market validation (up to 50 %) - Co-funding of Business plan and Market validation (up to 50 %)

8. 8 eTEN: Focus on Common Interest Innovation Socio-economic benefit Sustainable mass market Market focus Trans-European

9. 9 Example I: eTEN / TEN-Telecom Project SUPER SUPER Single Unified Portal for Enterprise Requests to Public Administrations FEASIBILITY/VALIDATION PROJECT

10. 10 Structur of SUPER Consortium

11. 11 SUPER Project - Framework Duration: 01.10.2001 – 31.07.2002 Volume: ca. 3 Mio. €uro Type: Market Validation EU Co-Funding: 50% of total project cost applied / agreed-to by the Commission

12. 12 Exampe II: eTEN / TEN-Telecom BPS

13. 13 Scope Business Plan Support To support TEN-Telecom / eTEN project participants in writing good Business Plans The support should be easy to use, complete, practical, and EU wide Helping to create a EU-wide Business Plan Culture in R&D projects & ventures

14. 14 3 Phases Model Business Plan Business Idea Draft Business Plan Month 0 Time Depth Width Month 6 Full Months 18-24 Phase I Phase II Phase III

15. 15 Specialties of Business Plan for an EU Project

16. 16 BPS: Online Databases Business Plan Literature and Software Business Plan Addresses Online HelpDesk FAQ Discussions Downloads Newsletter Events  all in an EU-wide scope

17. 17 Online HelpDesk Internet Server Online Data Entry System Partner 1 Partner 2 Partner 3 Partner n Data Suppliers Multinational Partners Data bases TeamRoom Data Users Multinational Clients Reg. TT Reg. Reg. TT Reg. Q

18. 18 Development / Service Databases Development in Metzingen (near Stuttgart) Hennef (Cologne) Saarbruecken Internet & Database Servers in Hennef (Cologne)

19. 19 Content / Project Management Organisation Specifications PR Quality Control Events Collecting / Researching Data for Austria and Germany

20. 20 National / international Partners - BPS Consortium Attorney Heyland (Brüssel and Königswinter/Bonn) useConsult (Bornheim/ Bonn) QM Strategem (Manchester) Arttic France (Paris, Marseille) Nexture Consulting srl (Ivrea) Comase (Charleroi) German-Greek Chamber of Commerce and Industry (Athens) German-Swedish Chamber of Commerce and Industry (Stockholm) Inmark (Madrid)

21. 21

22. 22 BPS Project - Framework Duration: 01.01.2001 – 31.12.2002 Volume: ca. 850 K€uro Type: Support Measure EU Funding: 100% of total project cost applied / agreed-to by the Commission For Info: Final payment of 30% not received, yet

23. 23 Contact Data SystemConsult Theis & Partner GmbH Olgastrasse 12 - D-72555 Metzingen Tel. (+49) 7123 9202-48 Fax (+49) 7123 9202-49 Web: http://www.systag.com & http://www.sct-international.com E-Mail: systemconsult@systag.com BPS:http://www.TEN-Telecom-bps.net & http://www.bps-europe.net E-Mail: bpsinfo@TEN-Telecom-bps.net & bpsinfo@bps-europe.net