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AASBO 2010 WINTER CONFERENCE IRS AUDITS FSLG KIM SAVAGE
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THE EXAMINATION PROCESS Examination Selection Process Examination Issues and Periods Examination Outcomes and/or Sanctions
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FORM W-4 COMPLIANCE Exempt Certificates Invalid Certificates None U.S. Person Employees
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STUDENT FICA EXCLUSION Summer Employment
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MISCLASSIFIED WORKERS OR PAYMENTS Coaches Sport or Special Event Workers Part-time Hourly Wage Earners Section 3401(d) Employees
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GROUP TERM LIFE INSURANCE Employer Paid Benefit >$50,000 Employee Paid Elective 125 Plan Benefit
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CASH EQUIVALENT FRINGE BENEFITS Gift Cards Awards Paid as 3401(d) Employer
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Employee Allowances Vehicle Cell Phone Other
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Employer Provide Cell Phone Personal Use Policy w/ Substantial Restrictions Employee Explicit Acknowledgement of the Policy Employee Procedure/Process to Monitor Policy Compliance Policy Requirement for Employee Disclosure of Personal Use Procedure to Identify, Compute, and Include Taxable Wage Amount
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EMPLOYEE TAKE HOME VEHICLES Condition of Employment Requirement to Commute in an Employer Vehicle Written Policy Prohibiting Other Personal Use Employee Compliance w/ the Policy Non-Personal Use Vehicle Permissible Valuation Methods for Taxable Benefit
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SAME DAY MEAL REIMBURSEMENTS/ALLOWANCES General Rule – Taxable Fringe Benefit Exceptions: 1. Qualified Business Entertainment 2. Meeting Attendance – Meals in Kind 3. Qualified De Minimus Meal Reimbursements See State Department of Administration Policy www.gao.az.gov
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EMPLOYER PROVIDED EMPLOYEE HOUSING General Rule = Taxable Fringe Benefit Internal Revenue Code Section 119(a) Internal Revenue Code Section 119(d) Campus Housing Adequate Rent Employer Paid Utilities
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INFORMATION RETURN COMPLIANCE Payments Subject to Reporting Recipient “Types” Subject to Reporting Sanctions for Non- Compliance – Civil Penalties and Back-up Withholding Taxes School District Area of Compliance Failures – Auxiliary and/or Activity Accounts
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FORM 1099MISC Verify TINS Used are Possible Numbers Verify Recipients’ Names and TINs are Consistent Impose Back-up Withholding if No Valid TIN on File when Possible Payments Reportable to Corporations Payments for Services to LLCs
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FORM 1099MISC Deceased Employee’s Wages Paid to Estate or Beneficiary Not Used for Payments to Non-Resident Aliens
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For More Information Instructions: Forms W-2, W-3, W-4 & 941 Pub 15 Employer’s Tax Guide Pub 15-A Employer’s Supplemental Tax Guide Pub 15-B Employer’s Tax Guide to Fringe Benefits Pub 963 Federal-State Reference Guide FSLG Fringe Benefit Guide
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Need Help? www.socialsecurity.gov/employer “How to Reach Us” SSA National Employer Information Line 800 772-6270 Phone your FSLG Specialist -Kim Savage 928-214-3309 -Wayne Woods 602-636-9124 -Robert Reinart 602-636-9657
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THANK YOU
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