1. November 2010 Chapter WebEx Mary Beth Lech, CFCM, Fellow NCMA Chapter Relations Manager 1.800.344.8096 x1119 mlech@ncmahq.org

2. 1 1 Today’s Agenda WebEx Recordings Staff News Chapter Annual Reports IRS information Scholarship and 1099 guidance Chapter Grants Walter R. Graalman Awards World Congress 2011 Call for Presentations NCMA Polo Shirts NES Information Webinars and WOD Certification News NCMA Creative Services Department NCMA Intranet –NCMA Services to Chapters Upcoming events –GCMC –Mid Year 2011 Awards and Honors Did You Know…? Social Media What’s On Your Mind?

3. 2 Monthly Chapter Leader WebEx Recordings Now Available NCMA’s monthly chapter WebEx discussions are now being recorded for you to listen to as a refresher at a later date. Go to the NCMA Intranet and in the left column, click on WebEx Recording Links. Copies of the briefing charts are also available for you to download at Chapter Telecon Charts, also located in the left column of the Intranet main page.NCMA IntranetIntranet

4. 3 Staff News Kim Jervey from the Learning Center took a job as a contract administrator with George Mason University. Wedding bells on 10.10.10 for Kerry and Chris on the Creative Services team.

5. 4 Chapter Annual Reports Requirement of NCMA Policy 5-7, Chapter Policies Five items from every chapter, every year –Chapter Annual Report (July 1, 2009 – June 30, 2010) –Chapter Financial Report (July 1, 2009 – June 30, 2010) –Chapter Audit Report –Copy of Chapter Bylaws –List of Chapter Officers / Volunteers for July 1, 2010 – June 30, 2011

6. 5 If you didn’t get them in by Aug 31 st … Send it in now Critical that we know how are chapters are performing for our members We need to know who our chapter leaders are YOU absolutely want your chapter included in the national income tax filing with the IRS

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8. 7 A few words… The rules have tightened…not for the chapters benefit. If your chapter is not in the national return, you will risk losing your chapter not for profit tax status. Even if your chapter is not in the return, your name and address as a chapter officer is reported to the IRS. They WILL contact you eventually. You will be responsible for tax payment, interest and penalties.

9. 8 Scholarship and 1099 Information Chapters must issue a 1099 to recipients of any chapter payment for any amounts of $600 or more paid to one person –Issued whether paid as a lump sum or in incremental payments Chapters do NOT have to issue 1099 if payments to recipients are for reimbursement of actual travel or business expenses, even if over $600. –Must have receipts supporting those expenses. Issue 1099 in January 2011 as recipients file taxes on calendar year

10. 9 Any tax questions… Contact NCMA CFO Sam Smith at sam.smith@ncmahq.org sam.smith@ncmahq.org

11. 10 Chapter Grants 27 chapters applied (with 36 requests) Requested ~$97,000 $38,200 granted to 26 chapters Check requests sent to Accounting. –Chapter treasurers will receive the check in December Read about last year’s program by clicking here.clicking here.

12. 11 Thanks for giving… Did your chapter have a great year? Do you want to give back to NCMA? Think about donating to the CMLDP fund to help provide funding to CMLDP candidates without chapter or company support. Think about adopting a struggling chapter who can’t send representatives to the Mid Year or Leadership Summit. Contact chapterrelations@ncmahq.orgchapterrelations@ncmahq.org

13. 12 Walter R. Graalman Awards Notifications sent to 75 chapters Several chapters requested debriefings from the review committee Final decisions announced mid November Award presentation at lunch Saturday Jan 22 at Mid Year Leadership Conference

14. 13 Based on the debriefings… The Graalman review committee is recommending some changes to the Chapter Annual Report for 2010-11 Discussion with awards and honors committee this Friday When agreed to, revisions will be posted on NCMA Intranet Joan Wysoske will brief the CAR process at Mid Year 2011

15. 14 World Congress 2011 Call for Presentations! Hear the call! Click here for information on how to submit your presentation for considerationClick here Abstracts of your proposed presentation are due NLT Feb 4 2011

16. 15 NCMA Polo Shirts—You LOVED Them at World Congress Order form is available on the NCMA Intranet and in the October and November ChaptersConnect e news. Pink and Blue only Price depends on total quantity ordered Order period will end Nov 17 th —no exceptions!

17. 16 Train-the-Trainer: Contract Types The course author, Fred Geldon, will be conducting the training session for potential NES instructors. Speakers are not required to attend both sessions. Email learningcenter@ncmahq.org for copies of the registration links or if you are unable to attend either session. Speakers selected and scheduled to present this seminar will receive a copy of the new book, Contract Types, and its accompanying workbook. Date: Thursday, December 2, 2010 Time: Noon-1:30 pm Eastern Time Registration Link: https://ncmahq.webex.com/ncmahq/onstage/g.php?d=648475285&t=a -Click ‘Register’ next to the Event Status heading Once you are registered for a session, you will receive an e-mail from messenger@webex.com with your access codes.

18. 17 National Education Seminars Search the Speaker Roster Start on NCMA Homepage, place your mouse over ‘Connect to People’ row on the left side of the page, and click on ‘Speaker Roster’ You must be logged in with your NCMA internet Username/Password to search The Speaker Roster includes the following information: Contact information Willingness to travel National Education Seminars Subject matter areas Biography

19. 18 National Education Seminars Where is the NES Intranet Site? It is a link on the right side column of the NCMA Intranet home page. Labeled “NES Intranet” No Username/Password needed to view and download documents.

20. 19 Participants earn 1.5 CPEs. Upcoming Webinars… December, 2010 –December 07: Construction Contracting –Program Details and RegistrationProgram Details and Registration –December 21: Teaming Agreements and Advanced Subcontracting Issues –Program Details and RegistrationProgram Details and Registration

21. 20 Webinars on Demand If your site or chapter is unable to join NCMA for a live Webinar, purchase a Webinar on Demand! What are Webinars on Demand? Recorded versions of our live Webinars for a discounted price ($50 or $150) Includes 1 hour of presentation, followed by a.5 hour Q & A session Purchase includes the media files, copy of printable PowerPoint PDF, and printable Certificate of Completion worth 1.5 CPE hours Found on NCMA Webinar page (at the bottom) and within the online NCMA store How do they work? This product is a digital download file. Purchaser has 30 days to download file from website, and file has no expiration or termination date once downloaded. File includes a Windows Media File or HTML file that plays the audio and visual. Also includes PDF supplement material

22. 21 Consider WoD for a Chapter Event! For those unable to participate in live webinars, we are now offering Webinars on Demand (WoD). These are recorded webinars converted into digital file format (with all seminar materials included). These digital downloads and other previously recorded seminars are available at discounted prices. Visit the NCMA Store, under “Webinars on Demand”. International Government Procurement 01.19.2010 Types of Contracts 01.28.2010 Price Reasonableness 03.11.2010 Preparing for Challenges of CY 2010 03.18.2010 Seriously? New Expectations of Subcontract Monitoring! 170007 Proposed Policy Letter on Inherently Governmental 04.28.2010 FAR 3.10 and Beyond 05.04.2010 Performance-Based Contracts 05.18.2010 Government Contract Compliance: Current and Emerging Challenges 06.09.2010 Performance-Based Service Acquisition COP Virtual Conference 2010 03.31.2010 Small Business Contracting COP Virtual Conference 2009 12.09.2009

23. 22 Changes to Certification Exams Beginning with testing in January 2011, the Certified Federal Contracts Manager (CFCM) and Certified Commercial Contracts Manager (CCCM) exams will be expanded from the current 110-question format to 150 questions. Candidates who currently have an approved CFCM application on file and who want to take the 110-question exam must do so no later than the month of December 2010. Time limits for the 150 question exams will be extended to four hours –Beginning in January 2011, only the 150-question version will be available.

24. 23 CFCM Study Guide New and updated CFCM Study Guide (formerly known as The Federal Knowledge Module Study Guide (FKM)) is scheduled for release on December 8 th. Pre orders now being accepted The FKM is no longer in print. –Certification candidates who order the CFCM Study Guide between now and December 8 will receive a complimentary PDF copy of the FKM.

25. 24 Volunteer CPCMs needed for 2011 CPCM Program Review During the first half of CY2011 the NCMA Certification Department will be conducting a comprehensive review of the CPCM program. We will be analyzing the soon to be released CMBOK 3.0 to insure that our CPCM program addresses the competencies identified in the CMBOK. Volunteers must be able to work independently after receiving specific taskings –Some telephone/web-based meetings as well as some focus groups at major NCMA conferences. Volunteers will be competitively selected by the Director of Certification and the Contract Management Certification Examination Team (CMCET). Volunteers should submit a short resume and a short statement of interest in the project to Charles.Woodside@ncmahq.orgCharles.Woodside@ncmahq.org

26. 25 10 week, on-line instructor facilitated course using WebEx technology Class size limited to 25 per class Weekly class, discussion groups, practice tests Registration for the Jan – Mar 2011 course opens Nov 22nd 2010 Read more at http://www.ncmahq.org/GetCertified/content.cfm?ItemNumber=8087 http://www.ncmahq.org/GetCertified/content.cfm?ItemNumber=8087 NEW!

27. 26 Certification Exams Offered at Mid Year Paper exam offered at Mid Year in Las Vegas NV on Jan 21st –Applications and fees due NLT December 21, 2010 –NOTE!! Exam fee ($50 members/$90 non-members) is in ADDITION to the application fee but in lieu of the $95 fee for on-line testing. –NO review class will be offered at Mid Year –The exam will be the new 150 test question format. 4 hours will be allowed for the test for all examinees. –To register, complete and submit this formthis form You MUST notify NCMA in advance that you are taking the exam at Mid Year. NO WALK INS!

28. 27 Chapter Hosted Exams Your chapter can host an exam at your location! Contact certification@ncmahq.org for informationcertification@ncmahq.org

29. 28 A few thoughts from the Creative Services team…

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31. 30 Contract Management magazine Authors wanted Click hereClick here to see the CM archives

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33. 32 Log in needed

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35. 34 Go to the NCMA Intranet

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39. 38 Upcoming Events Save These Dates! Government Contract Management Conference 2010: December 9-10, 2010; Hyatt Regency Crystal City, Arlington, VA Registration now open for GCMC. Group discount rates available Flyer available on the NCMA Intranet Mid Year Leadership 2011: January 21–22, 2011; Mirage Hotel and Casino, Las Vegas, Nevada Registration now open for MYLC11. Aerospace and Defense Contract Management Conference 2011: March 17-18, 2011; Renaissance Glendale Hotel and Spa, Glendale, AZ World Congress 2011: July 10 – 13, 2011; Denver, CO

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41. 40 Friday Night Mid Year—NCMA Rocks! PLEASE wear your Rock Band T Shirt to the Friday Event

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43. 42 Charles Delaney Memorial Award Charles Delaney Memorial Award Nominations Due December 31Charles Delaney Memorial Award Nominations Due December 31 This award is presented to an NCMA member who has published the best article in Contract Management magazine over the year’s 12 issues. Nominations may be submitted by any NCMA chapter, and the award is presented by the NCMA president at World Congress. Last year’s winners were Kurt Miller and Mike Sorrells for their article on “The Rising Trend of Government Contracting by Nonprofits”

44. 43 Macfarlan Research and Writing Award W. Gregor Macfarlan Excellence in Contract Management Research and Writing Submissions Due January 15W. Gregor Macfarlan Excellence in Contract Management Research and Writing Submissions Due January 15 NCMA welcomes submissions of papers for the Fifth Annual Macfarlan Excellence in Contract Management Research and Writing Program. Theoretical and empirical papers relevant to the practice of contract management may be submitted for consideration in one of three categories: graduate research, professional research, and undergraduate research. These awards are presented at World Congress and 1 st place comes with a substantial cash award.

45. 44 NCMA Global Contracting Award NCMA Global Contracting Award Nominations Due January 15NCMA Global Contracting Award Nominations Due January 15 The award will be presented to an individual who has made noteworthy contributions to acquisition operations including extraordinary business leadership or team participation in the design, development, or execution of an acquisition program, project, or contract that furthers an agency mission or company’s business. $5,000 cash prize presented at World Congress Last year’s winner: Debra Scheider, NRO, of Tysons Corner Chapter

46. 45 Excellence In Contracts Professionalism Award Excellence in Contracts Professionalism Award Nominations Due December 31Excellence in Contracts Professionalism Award Nominations Due December 31 This award was established in 2007 to recognize individuals with a remarkable reputation for professionalism and exceptional achievement in contracts management and specific contributions to their organization’s success in the preceding 12 months. Cash award is presented at World Congress 2009 winner Major Donna Michelle McAuley from Puget Sound Chapter (DCMA Boeing Seattle)

47. 46 Congratulations to the James E. Cravens Membership Award winners Southeast Idaho Chapter Lisa Hubbard of the Huntsville Chapter Jim Kuderko of the Tysons Corner Chapter

48. 47 Have an award nomination? Send your electronic award nomination package to awards@ncmahq.org

49. 48 Have a Fellow nomination package? Send your electronic nomination and backup to Fellows@ncmahq.org Fellows@ncmahq.org

50. 49 Blanche Witte Memorial Foundation Award Electronic Nominations due Nov 15 th to awards@ncmahq.org awards@ncmahq.org Open to members and non-members, primarily in mid- level career series Past recipients included people involved in exceptional training programs or unique contract negotiations such as the City Pairs contract, the first forward deployment bases, or contingency contracting Details at http://www.ncmahq.org/files/FileDownloads/WittAward. doc http://www.ncmahq.org/files/FileDownloads/WittAward. doc

51. 50 Did You Know… NCMA can provide your chapter with a general liability insurance policy for your chapter event at no charge? NCMA can provide your chapter with a copy of Quicken® software for your chapter finances? You can order a new chapter banner? You can order magnetic name badges for your chapter? Your chapter can have a FREE Sharepoint page hosted on the NCMA Intranet? Contact chapterrelations@ncmahq.org for additional informationchapterrelations@ncmahq.org

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54. 53 Credit Card Processing with RBSWorldpay NCMA can connect you with RBSWorldpay to process your chapter credit card payments? –If your chapter is hosting NES, you MUST have a way to process your credit cards! –Visa, MasterCard and Discover –We are negotiating with RBSWorldpay Special Operations department to add American Express. (Cross your fingers for us!—Still not resolved) We negotiated new rates –No charge or monthly usage fee for using Virtual Terminals –No administrative fees –$5 fee for months where there is no chapter activity –Processing rate is Interchange rate (posted cost for Visa, MC, Discover) PLUS 0.40% (RBS) (Was Interchange rate plus 0.76%) –Amex fee TBD

55. 54 NCMA Social Networking Find us, follow us, and connect with each other on:

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57. 56 Special NCMA Chapter Leader Facebook Page established Not an open site Membership must be approved –Go to Facebook –Find NCMA Chapters-National Contract Management Association –Send a request to become a member of the group Once approved, post your chapter related discussions Post your chapter meeting announcements so that travelers can come to YOUR meetings

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63. 62 NCMA Polo Shirts—You LOVED Them at World Congress Order form is available on the NCMA Intranet and in the October ChaptersConnect e news. Pink and Blue only Price depends on total quantity ordered Order period will end Nov 17 th —no exceptions!

64. 63 What’s On Your Mind ?

65. 64 We hope you had a nice Halloween

66. 65 Thank you for joining us today. The NCMA Office will be closed on Friday Nov 26 th In observance of the Thanksgiving holiday

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