1. Administration Training

2. Please turn off your iPad and put your phone on silent. There is no need to take notes during this presentation. A copy will be available for your review. Thank you!

3. English First Attempt Saturday, March 7 th, 2015 English Second Attempt Saturday, May 9 th, 2015 CBT or PBT (dependent on venue) All dates are fixed Appeal Exam Saturday, June 13 th, 2015

4. Internal Exams December 6 th February 1st December 7 th February 7th December 8 th February 8th January 10 th February 15 th January 11 th June 13th January 12 th June 14th January 25 th June 15th January 31 st

5. Why are all tests scheduled at the same time and on the same day at all venues? To prevent cheating To maintain efficiency Why aren’t students allowed to start the exam after 10am (first shift) and 2pm (second shift)? To prevent cheating To facilitate a timely closing of the test for staff, proctors, site supervisors, and CEPA staff

6. All Communication with NAPO / CEPA Informing Staff of Schedules and Responsibilities Training Staff for Registration, Help Desk, Proctoring, Authentication, etc. Preparation for Administration Monitoring all staff on exam day Packing and safe return of materials If any of these items is delegated to another employee, the Site Supervisor is in charge of checking to see that the work has been done correctly.

7.  Confirm seating capacity  Registration Database  Documents and Forms  Facilities  Staffing + Training  Supplies  Making Exam Packs  Closing the Exam

8. 1.Revise and confirm seating capacity. 2.Assign seat numbers to rooms. (This can change up until test day if rooms become unavailable!) 3. Create signage to direct students to appropriate rooms. Room 106 B Seats 41-60

9. Each proctor will receive an exam pack. What does it include?  20 Answer Sheets  20 Test Booklets  Sign-In Sheet  Assessment Irregularity Form  Misconduct Form  (Red and Yellow Cards)  (Help Sign)  Pencils All exams must be returned to CEPA in complete packs, including unused materials. Unused booklets should remain sealed.

10. What should be done if a parent or student contacts you concerning a special needs candidate? Contact Ryan. Is it okay to read the exam to blind students? No. Call Ryan. Where should A3 booklet users write their answers? In the booklet If a student has a broken arm, can someone else write his essay? No. Call Ryan.

11. One Registration Desk per ______ students ______ Barcode Scanner per computer What two forms of ID can the Registration Desk accept? Original Emirates ID or Original Passport What if the student has no ID, or brings a photocopy? The student should go to the Help Desk. What if the student has no ticket? Help Desk. 150 1

12.  Bring this ticket and a passport or Emirates ID  Results will be sent by SMS and via the NAPO portal  If you have special needs, please contact NAPO

13. Only has a copy of her passport. Assigned to morning shift. Arrives in time for 2 nd shift. Arrives at 2:15.Not registered for the exam. No CEPA ticket, but she’s on the registry. Registered for ZU, but shows up at Dubai Men’s. Can take the test! No CEPA ticket, but she’s on the… Assigned to the morning shift, but… Registered at ZU, but arrives at…. Not today. Only has a copy of her passport Not registered at all Arrives at 2:15 Only has a gym membership Only has a gym membership.

14. No ID? No Exam. NO EXCEPTIONS. The Help Desk staff should fill out a Deferred Students’ form.

15.  Distribute / Collect materials  Check that mobile phones are off  Play instructional video/ read instructions  Complete Sign-In Sheets with station numbers  Check that students have bubbled in the version number and are answering on the answer sheets in pencil  Circulate during exam  iPads are not allowed in test rooms

16.  Do not use until you have called Ryan Gjovig  Check and double check ID  For CBT, ensure that the Authenticator knows to put the student’s name and ID in the comments field.  For PBT, check and double check that name (English) and ID are in pencil.

17. Everyone working on CEPA Saturdays must be compensated for their work. This includes site supervisors, proctors, IT staff, security guards, cleaning staff, etc. CEPA recommends that institutions pay overtime rates for all weekend hours worked. Institutions make decisions regarding compensation and all compensation comes from their budgets. What happens here?