1. PRONI Records Management Conference
16/06/2004
EDRMS
Lessons Learned –
Public Record Office of Northern Ireland
Zoë A. Smyth

2. PRONI Records Management Conference
16/06/2004
Lessons Learned
1. Implementing the ‘Corporate’ File Plan
2. Training Senior Management – Chief Executive
3. Closing the paper file registry system
– interim measures & hybrid systems
4. Records Management Guidance
16/06/2004
Zoë Smyth, PRONI
Zoë A. Smyth

3. PRONI Records Management Conference
16/06/2004
Lessons Learned
Implementing the ‘Corporate’ File Plan
What have we learnt?
1. Most difficult part to develop
2. Process of Communication
3. Must reflect your organisation’s business activities
4. Must be available to staff on going live with software
16/06/2004
Zoë Smyth, PRONI
Zoë A. Smyth

4. PRONI Records Management Conference
16/06/2004
Lessons Learned
Training Senior Management – Chief Executive
What have we learnt?
Understanding of the entire file plan
One to one training/meetings
Strategic Management
Specific training – searching
management
External organisations
Workflow processes
16/06/2004
Zoë Smyth, PRONI
Zoë A. Smyth

5. PRONI Records Management Conference
16/06/2004
Lessons Learned
Closing the paper file registry system
– interim measures & hybrid systems
What have we learnt?
Trust in the new approach
Don’t map old and new classifications
Registry files need to be closed in a controlled manner and reviewed
Taking away ‘alternative’ options
16/06/2004
Zoë Smyth, PRONI
Zoë A. Smyth

6. PRONI Records Management Conference
16/06/2004
Lessons Learned
Records Management Guidance
What have we learnt?
Records Management profile has been raised
New and relevant guidance is required
‘Lessons learned’
16/06/2004
Zoë Smyth, PRONI
Zoë A. Smyth

7. Contact details Zoë A. Smyth Tel: 028 90 255916
16/06/2004
Zoë Smyth, PRONI