1. Ventura County Schools Business Services Authority Scope of Services
Cynthia Hansen, Chief Business Official, ,
Benny Martinez, Director of School Business Services, ,
R:\Group\BSA\BSA\Presentations\
VCSBSA Overview.pptx
Revised

2. Overview Mission Statement History School Districts Served
Charter Schools Served
Organization Chart
Scope of Services
Fees for Services
Questions and Discussion
Ventura County Schools Business Services Authority

3. Mission Statement
The mission of the Ventura County Schools Business Services Authority (VCSBSA) is to support member agencies as they create educational opportunities for all students, and to provide sound financial and customer services and information to members in an ethical and professional manner.
Ventura County Schools Business Services Authority

4. History
Created through the adoption of a joint powers agreement (JPA) by the member agencies (small districts) in April,1988
Established in response to the business needs of the small school districts in Ventura County
Created for the primary purpose of providing small schools with a professional business staff at a lower cost than maintaining in-house staff
In 2002/2003, began providing services for the first charter school approved in Ventura County
Ventura County Schools Business Services Authority

5. School Districts Served
Briggs Elementary (Enrollment: 588 Students)
Mesa Union Elementary (Enrollment: 650 Students)
Mupu Elementary (Enrollment: 150 Students)
Santa Clara Elementary (Enrollment: 58 Students)
Somis Union Elementary (Enrollment: 254 Students)
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6. Charter Schools Served
Architecture, Construction and Engineering Charter High School (Enrollment: 185 Students)
BRIDGES Charter School (Enrollment: 403 Students)
Meadows Arts and Technology Elementary School (Enrollment: 366 Students)
River Oaks Academy (Enrollment: 142 Students)
Ventura Charter School of Arts and Global Education (Enrollment: 408 Students)
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7. Organization Chart Ventura County Schools Business Services Authority7

8. Scope of Services Accounting Business Administration
Charter School Start-Up Services
Budgeting
Human Resources
Payroll
Student Attendance Accounting
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9. Scope of Services: Accounting
Accounts Payable
Accounts Receivable
Audit Compliance
Bank Account Reconciliation
Categorical Program Compliance and Reporting
Cafeteria Reporting
Cash flow Management
Contract Management
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10. Scope of Services: Accounting
Financial Reporting
Fixed Asset Management
Long Term Debt Management
Purchasing
Student Body Fund Monitoring and Training
Tax Reporting
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11. Scope of Services: Administration
Attend Board Meetings
Board Policy Review and Compliance (Business, Personnel, Facilities)
Board Presentations
Employee Negotiations
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12. Scope of Services: Budgeting
Budget Development
Develop Board Calendars
Monitor Budget by Line Item
Multi-Year Projections
Position Control
Prepare Budget Assumptions
Presentations and Reporting
Trend Analysis
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13. Scope of Services: Charter School Start-Up Services
Budget Development
Board Policy Development (Business, Personnel, Facilities)
Complete Applications for Identification Numbers (CDE, IRS, EDD)
Establish Financial System Database (Budget, Chart of Accounts, Staffing Positions)
Establish Health and Welfare Benefit Plans
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14. Scope of Services: Human Resources
Collective Bargaining Agreement and Board Policy Development and Compliance
Employment Verification Reports
Health and Welfare Benefit Management
Leave Posting and Tracking
Position Tracking
Retirement Systems Compliance
Tax Sheltered Annuity Plan Administration
Worker’s Compensation
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15. Scope of Services: Payroll
Payroll Processing
Direct Deposits
Tax Filing
Involuntary Payroll Deductions
Retirement Systems Compliance
Section 125 Plan Administration
Voluntary Deductions
W-2 Reconciliation
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16. Scope of Services: Student Attendance Accounting
Audit Monthly and Periodical Attendance Records and Reporting
Monitoring Grade Span Class Sizes (TK-3)
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17. Fees for Services District (Member) Fees Charter School Fees
Based on annual board-approved BSA budgeted expenditures plus board-approved contingencies, less charter school fees and interest earnings
Fees distributed based on each member’s proration of enrollment (prior year CBEDS)
Minimum Annual Fees: $30,000
Charter School Fees
Based on 6.75% of *ADA-driven revenues, plus governmental grants (excludes donations, interest earnings, and federal start up grants)
Minimum Annual Fees: $33,000
Annual payment of fees due in three payments
October
March
May
* ADA = Average Daily Attendance
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18. Fees for Services: Revenues
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19. Fees for Services: Expenditures
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20. Questions and Discussion
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