1. Student Data Review and Reporting (SDRR) Application KDE:OAA:DSR: 2/6/2012 1

2. 2012 Spring Rosters  ACCESS – (EL)  ACT – Grade 11  K-PREP – Grades (3-12)  All enrolled students, including  Alternate Assessment  Foreign Exchange  All Grade 3  Grades 9 & 12 2012 Data Review  EXPLORE  PLAN  ACT  K-PREP End-of-Course (QualityCore)  K-PREP (3-12)  College/Career Ready Data (Grade 12)  COMPASS  ACT National Test Days  KYOTE  WorkKeys  KOSSA  ASVAB  Industry Certificate KDE:OAA:DSR: 2/6/2012 2 Training opportunities for SDRR Rosters and Data Reviews will be announced in DAC Monday E-mail. TEDS

3. Opening DateClosing DateAdditional ACCESS Grades 1-12 January 5March 1IC extract November 2011 ACT Grade 11 March 7March 30IC extract December 2011 K-PREP Grades 3-12 AprilJuneMultiple IC extracts beginning in March KDE:OAA:DSR: 2/6/2012 3 SDRR Manuals available for each assessment by the opening date.

4. AssessmentDate OpenDate ClosedAdditional EXPLOREFebruary 20March 2 PLANFebruary 20March 2 ACTTBA More details EOCTBA will be K-PREPTBA available College/Career Ready Data TBA later this year KDE:OAA:DSR: 2/6/20124 Due to Standard Settings and the new accountability system, Data Review details will be forthcoming in the summer.

5. Test NameGrade(s)100 Days as of … EXPLORE8Spring 2011 Grade 7 PLAN10Spring 2011 Grade 9 ACT11Spring 2012 K-PREP Window K-PREP3-12Spring 2012 K-PREP Window END-OF-COURSE9-12Spring 2012 K-PREP Window Algebra II Biology English 10 U.S. History KDE:OAA:DSR: 2/6/20125

6.  Part of the Student Data Review and Reporting (SDRR) Application  DAC should print copies of the roster and save electronically once it is final. 6KDE:OAA:DSR: 2/6/2012

7.  Official Student roster (pre-populated from IC)  Document nonparticipation information 7 Student Name SSIDGender Date of Birth School March 7 – March 30 KDE:OAA:DSR: 2/6/2012

8.  Mark reason in SDRR indicating why student did take the ACT on either state test date (March 6 and March 20)  Choose from nonparticipation categories in SDRR KDE:OAA:DSR: 2/6/20128

9.  Verify student enrollment in grades 9-12  Include all students enrolled as of the first day of the testing window  Mark Alternate Assessment and Foreign Exchange, as necessary  Tickets created for:  Foreign Exchange Students – Nonparticipation for K-PREP and EOC  Exempted Students – Medical or Extraordinary Circumstances  Save an electronic version of all rosters 9 KDE:OAA:DSR: 2/6/2012 Pre-populated from Infinite Campus

10. Medical Exemption Extraordinary Circumstances Exemption KDE:OAA:DSR: 2/6/201210

11.  Student identifying information  Name  SSID  Grade  Gender  DOB  School Name  Test Type  Exemption Type  Explanation of Medical or Extraordinary issue  Relevant dates KDE:OAA:DSR: 2/6/2012 11 1.Keep paper form on-file in the district. 2.Enter information electronically into SDRR. An Exemption Request is NOT automatically approved.

12.  Medical Exemption choice requires more detailed information, including Date of Diagnosis and Hospitalization. More detailed descriptions are needed for approval.  Extraordinary Circumstance (Other Exemption) choice has open field to enter information.  For both types of exemptions, see the associated Medical Exemption and Extraordinary Circumstance forms on the KDE web site and in the Forms section of the DAC/BAC. KDE:OAA:DSR: 2/6/2012 12

13.  seriously injured in an accident just prior to or during the testing window;  confined to home or hospital with an acute situation, not a long-term home/hospital instruction situation;  unable to interact with people without serious risk of infection or contamination to others; or  pregnant with complications that endanger health of mother or child or has delivered just prior to or during the testing window. KDE:OAA:DSR: 2/6/2012 13 Cannot be a handicapping condition

14.  Student in protective custody  Parental kidnapping  Contact the Division of Support and Research for guidance before completing an Extraordinary Circumstance Exemption. 14 KDE:OAA:DSR: 2/6/2012

15.  Complete paper Medical or Extraordinary Circumstance form in a timely manner  Once paper form is complete, log into SDRR and add the student exemption request  Do not forget to mark the exemption request in SDRR  Keep paper form on-file in district  Check daily for approvals, denials or requests for additional information KDE:OAA:DSR: 2/6/2012 15

16.  Check exemption requests in SDRR frequently  Make certain schools using SDRR are adding exemptions and updating exemptions  Make certain SDRR has been updated to reflect exemptions  Check paper requests from school with exemption list in SDRR  Make certain that paper Medical and Extraordinary Circumstance exemption forms are completed properly and kept on-file KDE:OAA:DSR: 2/6/2012 16

17. Accommodations KDE:OAA:DSR: 2/6/201217

18.  Student broke his/her writing arm  Scribe  Student broke his/her eyeglasses  Scribe & Reader (READING, Mathematics, Science, Social Studies, or On-demand Writing)  Scribe & Large Print or Projector (Reading)  Student with leg in traction  Different setting or schedule if not heavily medicated 18 KDE:OAA:DSR: 2/6/2012

19.  Keep form on-file in district  Annotate roster in SDRR with accommodation(s) given by indicating medical emergency  No information necessary in SDRR 19 KDE:OAA:DSR: 2/6/2012

20. February 2012 KDE:OAA:DSR: 2/6/201220

21. TEST and WINDOWCONTENT AREA and STANDARDS (St.) DATE of TESTING WINDOW Attainment Tasks Window 1 Reading St. 1-3 Mathematics St. 1-3 Writing St. 1-3 Science St. 1-3 Social Studies St. 1-2 February 6- March 2 Transition Attainment Record (TAR 8, 10 and 11) February 13-May 31 Attainment Tasks Window 2 Reading St. 4-6 Mathematics St. 4-6 Writing St. 4-6 Science St. 4-5 Social Studies St. 3-4 May 1-May 31 KDE:OAA:DSR: 2/6/201221

22. GRADECONTENT AREAS TESTED 3Reading and Mathematics 4Reading, Mathematics, Science, Writing (Editing/Mechanics) 5Reading, Mathematics, Social Studies, Writing (On-Demand) 6Reading, Mathematics, Writing (On-Demand and Editing/Mechanics) 7Reading, Mathematics, Science 8Reading, Mathematics, Social Studies, Writing (On-Demand),TAR 9Reading 10Mathematics and Writing (On-Demand), TAR (Reading score from TAR provides editing/mechanics score) 11Science and Writing (On-Demand), TAR 12Social Studies KDE:OAA:DSR: 2/6/201222

23.  NOTHING SHIPS BACK FROM DISTRICT  After all tasks are administered, materials should be provided back to the DAC.  DAC should (or may assign someone) shred all Attainment Tasks that have been administered.  This process should occur at the conclusion of Test Windows 1 and 2.  KEEP BINDERS (DACS SHOULD KEEP THEIR COMPLETE DAC BINDER UNTIL END OF SCHOOL YEAR) KDE:OAA:DSR: 2/6/201223

24.  Requirements for the Alternate Assessment and Accountability Folder (AAAF) have been revised this year.  Teachers were provided a training on November 9 that explained the requirements of the AAAF.  District Administrators should review the contents of the AAAF as part of the monitoring process.  http://www.education.ky.gov/KDE/Administrative+Resource s/Testing+and+Reporting+/District+Support/Kentucky+Alte rnate+Assessment+Program/AAAF.htm http://www.education.ky.gov/KDE/Administrative+Resource s/Testing+and+Reporting+/District+Support/Kentucky+Alte rnate+Assessment+Program/AAAF.htm KDE:OAA:DSR: 2/6/201224

25.  The AAAF will contain the following information:  Student Information  Teacher Code of Ethics  Teacher Certificates  Instructional Materials and Work Samples  Attainment Task Scores and Additional Supports (if needed)  Transition Attainment Record (TAR) Information (Applies only to grades 8, 10 and 11).  The AAAF will also serve all monitoring purposes at both the district and state level. KDE:OAA:DSR: 2/6/201225

26. KDE:OAA:DSR: 2/6/201226

27.  Verify the following:  Administration Code and Inclusion of Special Populations Training has occurred.  Training completed for Attainment Tasks.  A signed Code of Ethics.  Student assessment occurred one to one.  Appropriate accommodations were provided.  Instructional materials were provided (work samples for each standard). KDE:OAA:DSR: 2/6/201227

28. KDE:OAA:DSR: 2/6/201228

29.  Random selections made by the Office of Assessment and Accountability.  May ask to view a select number or all of the AAAF folders from the school or district.  Revision of the AAAF Components will verify the materials that must be included.  Insufficient evidence could result in the lowering of school/district scores. KDE:OAA:DSR: 2/6/201229

30. KDE:OAA:DSR: 2/6/201230 DATEEVENT February 6, 2012Attainment Tasks training closes February 6, 2012Test window 1 begins February 6, 2012Student Registration Database for test window 1 opens February 13, 2012 Transition Attainment Record (TAR) training and administration begin February 13, 2012SRD opens for TAR score input March 2, 2012Test window 1 ends March 9, 2012Student Registration Database for test window 1 closes April 9-13, 2012Materials for test window 2 ship to districts May 1, 2012Test window 2 begins May 1, 2012Student Registration Database for test window 2 opens May 31, 2012Test window 2 ends May 31, 2012TAR administration ends June 8, 2012Student Registration Database score entry ends for test window 2 and TAR

31. Kentucky Performance Rating for Educational Progress 31KDE:OAA:DSR: 2/6/2012

32. 32KDE:OAA:DSR: 2/6/2012

33. Grades 3 – 8 and On-Demand Writing (Grade 10-11) End of Year tests Reading, Mathematics, Science, Social Studies, Writing Norm-referenced/criterion-referenced blended test Vendor: Pearson 33 KDE:OAA:DSR: 2/6/2012

34.  Before Testing  Receive  Distribute  Inventory  During Testing  Schedule  Materials  After Testing  Rosters  Shipping  Reports 34 KDE:OAA:DSR: 2/6/2012

35. All test administrators must receive training on the Administration Code for Kentucky’s Educational Assessment Programs. Those assisting with accommodations must receive training on the Inclusion of Special Populations in the state-required assessment and accountability programs. 35 KDE:OAA:DSR: 2/6/2012

36.  Test materials and print accommodated test materials will arrive by: April 2,16 and 30.  Test materials arrive in the district packaged by school. The pre-gridded student response booklets will be sorted by grade in ascending alphabetical order.  Inventory materials and keep original boxes.  Test materials will include overage:  School will receive 5%  District will receive 3% 48 KDE:OAA:DSR: 2/6/2012

37. Visually Impaired  Braille  Large-Print  Audio CD Hearing Impaired  Audio CD Districts will use Form 1 for both visually and hearing impaired students. 37 KDE:OAA:DSR: 2/6/2012

38. 38KDE:OAA:DSR: 2/6/2012

39. 39 DAC Administration Materials Box(es) ItemNotes Coordinator Kit Paper Bands Packs of five. For bundling groups of answer documents for return to Pearson. Instructional Memo Informational memos for Check-In List for Materials, Important Dates Sheet and Collection and Return of Test Materials. Pre-printed School ID Header Used for informing Pearson of the number of student response booklets being returned for each school and grade. DAC/BAC Manual This manual. It contains information about receiving, using and returning test materials. Additional copies may be made at the school/district or downloaded from the KDE Website at www.education.ky.gov. Red Return Labels For returning scorable student response booklets. Blue Return Labels For returning all nonscorable test books and accommodated materials. White UPS Return Labels Provided for each box for the school and the district. The DAC must affix these labels to the top of the nonscorable and scorable boxes before returning the materials to Pearson. There are 2 separate type of labels, scorable=UPS Next Day Air and nonscorable=Ground. Pallet Detail For DAC upon receipt of test materials. It indicates the school number, school name and number of boxes for each school. The Pallet Detail List is located in the district box #1 (white box). District Overage Packing List Use this list to inventory the district test materials. Keep the enclosed copy for your records. District Overage Test Materials Security Checklists Use this to inventory secure test materials. School Packing Lists This is a secondary copy of the list received in the boxes for the school(s). School Test Materials Security Checklist This is a secondary copy of the list received in the boxes for the school(s). Overage Materials: Test Booklets and Student Response Booklets This predetermined quantity of test materials can be distributed as additional test materials to the schools within your district as needed. See the sample District Overage Packing List in Appendix A: Forms for a more detailed list of materials received in packs. Grade specific Test Administrator’s Manual/Script The district will receive two Test Administrator Manuals per grade. KDE:OAA:DSR: 2/6/2012

40.  Distributing materials should be planned to allow BACs to inventory materials, and prepare for teacher distribution.  Remind BACs test booklets should not be distributed to proctors until the first day of testing.  Test booklets housed in BAC area/classrooms must be behind a double lock.  Seating charts are required for both individual and group testing. Room location must be recorded on the SRB.  Exemptions and rosters for K-PREP will be done through SDRR. 40 KDE:OAA:DSR: 2/6/2012

41.  Order online prior to 1:30 p.m. ET to be included in the day’s shipment.  Request additional test materials through June 5.  Only one order per school, per grade can be processed in a single day.  Do not exchange test materials from school to school (even if the schools are within the same district).  Request additional return shipment materials for a school (boxes, red and/or blue return labels or UPS return shipping labels) through June 11. 41 KDE:OAA:DSR: 2/6/2012

42. 42 www.PearsonAccess.com/ky Single ID and password log-in KDE:OAA:DSR: 2/6/2012

43. PearsonAccess will be used to:  View student enrollment counts for K-PREP ordering  Order accommodated testing materials (Braille, Large- Print and Audio)  Order additional materials if the district has a shortage  Update district and school profiles (shipping addresses, etc.)  NOTE: Districts will be able to view the participation counts for testing materials at each school by grade, but will NOT be able to edit these counts. If a discrepancy of 5% or more or missing schools/grades is found, contact KDE to correct. Use e-mail address kdeassessment@education.ky.gov. kdeassessment@education.ky.gov 43KDE:OAA:DSR: 2/6/2012

44. 44 Test MaterialsDescription Coordinator Kit Paper Bands Packs of five. For bundling groups of answer documents for return to Pearson. Informational Memo Informational memos for Check-In List for Materials, Important Dates Sheet, and Collection and Return of Test Materials. Pre-printed ID Headers Used for informing Pearson of the number of student response booklets being returned for each school and grade. Student Pre-ID Listing All students with a pre-printed student response booklet testing at the school. DAC/BAC Manual This manual. It contains information about receiving, using and returning test materials. Red Return Labels For returning used scorable student response booklets. Blue Return Labels For returning nonscorable test materials. School Packing List A summary of the test materials in the shipment from Pearson. School Test Materials Security Checklist For verifying the accuracy of the security number sequences of the test materials and recording any discrepancies. Student Response Booklets Answer documents. Test Booklets For the K-PREP. Grade specific Test Administrator Manual/Scripts Will not be included in the Coordinator Kit for Sprint 2012. Due to quantity these are packaged seperately. KDE:OAA:DSR: 2/6/2012

45.  There will be no labels but pre-printed student response booklets (SRB).  Ensure each teacher receives the appropriate booklets the SRBs are arranged in alphabetical order by students last name, by grade for each school.  Shrink wrapped materials may be split between classrooms – DO NOT rearrange booklet order.  The student response booklets will be separate from test booklets.  Distribute secure test materials to teachers on the first day of testing. 45 KDE:OAA:DSR: 2/6/2012

46. 46KDE:OAA:DSR: 2/6/2012

47.  Correct Pre-Printed Student Response Booklet  Use the pre-printed SRB.  Incorrect Pre-Printed Student Response Booklet  Write VOID across the SRB in permanent black marker.  Assign a new blank SRB. The demographic information will need to be gridded.  Students without Pre-Printed Student Response Booklet  Gridding instructions on student response booklet will be in the script portion of each grade level Test Administrator Manuals/Scripts. 47 KDE:OAA:DSR: 2/6/2012

48. 48 Pre- printed Info. (here) Accom. Form Number Room Number Alternate Assessment KDE:OAA:DSR: 2/6/2012

49. It will be bubbled on the SRB indicating the room where each student takes the test.  Zeros will need to be entered for any blank space for a room number.  If the room number is 9, the student will enter 0009.  If a classroom does not have a number assigned the school will need to assign one.  Letters can not be entered for a room number. 49 9= 0009 19= 0019 190= 0190 KDE:OAA:DSR: 2/6/2012

50. 50 Pre-Printed Demographic Information This is how the demographic information will look on the pre- printed student response booklet. K-PREP Pre-Printed Demographic Info State Student ID # Date Of Birth District / School Code KDE:OAA:DSR: 2/6/2012

51. For all questions regarding test booklet security see the DAC/BAC Manual. 51 Each test booklet has a unique security barcode, located in the upper right corner of the back cover of the test booklet. Using this barcode, test booklets are assigned to specific schools. This provides an accurate means of tracking secure test booklets that are shipped to and returned from the school. K-PREP Test Booklet – Back Cover KDE:OAA:DSR: 2/6/2012

52.  Do not use a pre-printed booklet for another student.  Do bubble information on a new pre-printed student response booklet.  Do not use staples.  Do not use post-it notes.  Do not use highlighters. The students may underline lightly with pencil.  Do write “Void” across the front of the student response booklet with a black marker. 52 KDE:OAA:DSR: 2/6/2012

53. TIME The K-PREP assessments (blended NRT/CRT) are timed tests. Each content area test is divided into multiple parts (i.e., parts A, B and C). Each part is a separate test session. Proctors must stop at the end of each part for a break. Breaks may be short (i.e., stand and stretch) or long (i.e., lunch) with appropriate monitoring. 53 KDE:OAA:DSR: 2/6/2012

54. K-PREP Blueprint 54 Assessments are developed using a blueprint range. This reflects primarily an equal coverage of content subdomains. Blueprint available on KDE website. Enter “K- PREP Blueprint” in search box. Revised (1/20/2012) for On Demand Writing, the following statement added: The ODW blueprint will shift from year-to-year so that all students have an opportunity to write different types of passage-based prompts and non-passage- based prompts. KDE:OAA:DSR: 2/6/2012

55. 55 K-PREP ADMINISTRATION KDE:OAA:DSR: 2/6/2012

56. Scheduling Test Materials 56 KDE:OAA:DSR: 2/6/2012

57. 57KDE:OAA:DSR: 2/6/2012

58. 58KDE:OAA:DSR: 2/6/2012

59.  Make-ups can be scheduled any time during the 5 day window for students who miss a day of testing.  Make-ups for those missing the last day(s) of testing may be completed within 4 days after the window ends. 59KDE:OAA:DSR: 2/6/2012

60.  Senate Bill 1 established a five-day test window in the last 14 (instructional) days of a district’s calendar for the 2012 K-PREP.  Five-day schedule is a school schedule, not a grade by grade schedule. The levels are elementary, middle and high school.  The five days must be consecutive.  Any day a regular test session is scheduled is considered a test day, no matter how long or short a session you have scheduled. You cannot count the test days as ½ day on Tuesday and another ½ day on Wednesday. 60 KDE:OAA:DSR: 2/6/2012

61.  It is important to schedule start times of sessions to allow time between sessions for extended time (regular time, time and a half and double time) for IEP, 504 Plan or PSP students. The expected time should be adequate for all students.  Extended time allowed only for those with accommodations in an IEP, 504 Plan, or PSP.  Make arrangements for students who need extended time to have a place to complete the test, so that other students can go back to instructional activities. 61 Be aware of need for accommodations as you create the school test schedule. At the end of the day students with regular and extended time needs to have finished the same parts of the test. KDE:OAA:DSR: 2/6/2012

62. 62 Day 1 Day 2 Day 3 Day 4 Day 5 Grade 3 Reading Parts A Break Reading Part B Reading Part C Mathematics Parts A Break Mathematics Part B Mathematics Part C Grade 4 Reading Parts A Break Reading Part B Reading Part C Mathematics Parts A Break Mathematics Part B Break Mathematics Part C Science Part A Break Science Part B Science Part C Break Language Mechanics Grade 5Reading Parts A Break Reading Part B Reading Part C Break Mathematics Part A Mathematics Parts B Break Mathematics Part C Break Social Studies Part A Social Studies Part B Break Social Studies Part C ODW Part A ODW Part B Sample 2012 K-PREP Testing Schedule for Elementary (3-5) Make-ups can be scheduled any time during the 5 day window for students who miss a test session. Make-ups for those missing the last day(s) of testing may be completed within 4 days after the window ends. Breaks KDE:OAA:DSR: 2/6/2012

63. 63 Day 1 Day 2 Day 3 Day 4 Day 5 Grade 6 Reading Parts A Break Reading Part B Reading Part C Mathematics Parts A Break Mathematics Part B Mathematics Part C Break ODW Part A ODW Part B Break Language Mechanics Grade 7 Reading Parts A Break Reading Part B Reading Part C Mathematics Parts A Break Mathematics Part B Mathematics Part C Break Science Parts A Science Part B Break Science Part C Grade 8Reading Parts A Break Reading Part B Reading Part C Break Mathematics Part A Mathematics Parts B Break Mathematics Part C Break Social Studies Part A Social Studies Part B Break Social Studies Part C ODW Part A Break ODW Part B Sample 2012 K-PREP Testing Schedule for Middle School (6-8) Make-ups can be scheduled any time during the 5 day window for students who miss a test session. Make-ups for those missing the last day(s) of testing may be completed within 4 days after the window ends. Breaks KDE:OAA:DSR: 2/6/2012

64. 64 2012 K-PREP Testing Schedule for High School (10-11) The grade 10 and 11 On-Demand Writing should be scheduled for one or two days of testing to complete both parts. Each grade can use different or same days within the 5 day window for testing. Make-ups can be scheduled any time during the 5 day window for students who miss a test session. Make-ups for those missing the last day(s) of testing may be completed within 4 days after the window ends. Breaks KDE:OAA:DSR: 2/6/2012

65. 65KDE:OAA:DSR: 2/6/2012

66. 66 Example of one multiple-choice item format, not all items follow this format. KDE:OAA:DSR: 2/6/2012

67. 67 KDE:OAA:DSR: 2/6/2012

68. 68 KDE:OAA:DSR: 2/6/2012

69. 69KDE:OAA:DSR: 2/6/2012

70. 70 GradesContent Area Approved Resource Materials 3–8, 10, 11 All content areas/test parts-This is provided by the school. No. 2 pencils Extra lined, plain or graph paper (scratch paper) Scratch paper is allowed except for on-demand writing. All scratch paper must be returned to the BAC for destruction. Erasers 3–8 Mathematics Calculators (required for all mathematics parts, except for no-calculator part of the test) Protractors or angle rulers: grades 4 and 7 Mathematics Reference Sheets for grades 7 and 8 (provided by Pearson) Rulers (provided by Pearson) 1/4- inch and centimeter increments in grade 3 1/8-inch and centimeter increments in grades 4–6 1/16-inch and centimeter increments in grades 7 and 8 4, 7 Science Calculators (optional) 5, 6, 8, 10, 11 On-Demand Writing Thesauri Dictionaries Writer’s Reference Sheets (provided by Pearson) 4 and 6 Language Mechanics Extra lined plain or graph paper (scratch paper). No scratch paper used for ODW. KDE:OAA:DSR: 2/6/2012

71. 71 Pre-Write is done in the Test Booklet. It is not scored. KDE:OAA:DSR: 2/6/2012

72. 72KDE:OAA:DSR: 2/6/2012

73.  Provided by Pearson  Mathematics Reference Sheet for grades 7 and 8  Writer’s Reference Sheet for On-Demand Writing for grades:  5 and 6  8,10 and 11 73KDE:OAA:DSR: 2/6/2012

74. 74KDE:OAA:DSR: 2/6/2012

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76. 76KDE:OAA:DSR: 2/6/2012

77.  Districts must use rulers provided by Pearson. Rulers will come perforated 8 to a sheet and packaged with the shrink-wrapped test booklet materials.  1\4- inch and centimeter increments for grade 3  1\8- inch and centimeter increments for grades 4-6  1\16- inch and centimeter increments for grades 7 and 8  Protractors/Angle rulers are needed for grades 4 and 7. Use those that have been used in instruction. Classroom availability, one per child 77 KDE:OAA:DSR: 2/6/2012

78. 78 Caution: Inventory Number KDE:OAA:DSR: 2/6/2012

79. 79KDE:OAA:DSR: 2/6/2012

80. 80KDE:OAA:DSR: 2/6/2012

81. 81KDE:OAA:DSR: 2/6/2012

82.  Find the template on KDE website http://www.education.ky.gov/KDE/Administrative+Resources/T esting+and+Reporting+/District+Support/Forms/ http://www.education.ky.gov/KDE/Administrative+Resources/T esting+and+Reporting+/District+Support/Forms/  Printed word-processed answer must fit in the answer box.  Trim around and tape response into appropriate spot in student response booklet.  Tape at least the four corners of the response using clear desk tape.  Do not cover other answers, bar codes or timing tracks with tape. 82KDE:OAA:DSR: 2/6/2012

83. 83 This is where the typed test will go. It will be trimmed around so that it fits completely inside the black box allowed for each test question. The template allows only enough space to complete the question while remaining inside the allowable space. The template can be downloaded from the KDE webpage. Tape must be on the corners of the text being inserted but not covering multiple choice answers, barcodes or timing tracks. Place clear desk tape at least on the four corners of the printed response so the pages are securely in place and will not move around when the booklet is moved, opened, closed, packaged or during shipping. This will ensure proper scoring will occur. KDE:OAA:DSR: 2/6/2012

84. Shipping Reports 84 KDE:OAA:DSR: 2/6/2012

85. 85 The following items that should not be returned to Pearson:  Unused SRBs (must be securely destroyed)  Scratch paper-- lined or graph (must be securely destroyed)  DAC/BAC Manual for K-PREP  School Test Materials Security Checklist (keep a copy on file at the school and send the original to the DAC to keep on file for 12 months)  Test Administrator’s Manuals/Scripts  Unused School ID Header Sheets  Extra Paper Bands  Reference Sheets KDE:OAA:DSR: 2/6/2012

86. 86  Must write “VOID” across the front of the SRB with a black marker  Examples of reasons why a booklet would be voided include: SRB damaged by food or water, torn pages, student responded in the wrong area of the booklet  Place on top of the scorable materials when shipping to Pearson KDE:OAA:DSR: 2/6/2012

87. If the student response booklet (SRB) is soiled with blood or student sickness do the following:  Transcribe the answers into a new SRB  Grid all of the student’s information with the same form number  Contact Pearson with the following information: student’s name, school, grade and form number  Do not send back the SRB.  Destroy according to OSHA requirements 87KDE:OAA:DSR: 2/6/2012

88. If the student test booklet is soiled with blood or student sickness do the following:  Assign a student a new test booklet with the same form of the test as the voided one  Contact Pearson with the following information: student’s name, school, grade, test security barcode, and form number  Do not send back the student test booklet  Destroy according to OSHA requirements 88KDE:OAA:DSR: 2/6/2012

89. 89 Packing Scorable Materials Step 1Place all used student response booklets in stacks by grade. Step 2 Place a School ID Header on top of each stack of tests and band together with a paper band. Step 3 Place bundled student response booklets and voided materials in boxes and label the boxes with red scorable labels. Multiple grades can be placed in one box, as illustrated below. Step 4 Return all completed used student response booklets to the DAC immediately after the testing window. The UPS pick-up dates will be determined on the district’s testing window. No Special Handling Envelope. KDE:OAA:DSR: 2/6/2012

90. 90 KDE:OAA:DSR: 2/6/2012

91. 91KDE:OAA:DSR: 2/6/2012

92. 92 Note: You should not have any used district materials in this box. Any used district overage test materials must be returned by the school that used them in the school return shipment and accounted for on the school test materials packing list. Diagram for Packaging Unused District Overage Nonscorable Test Materials Place all unused test booklets in the box Once all boxes are returned to the district mark boxes accordingly KDE:OAA:DSR: 2/6/2012

93. 93 Things to note on Scorable Labels: Address: Scorable materials have an Iowa City address. Shipping Method: Scorable materials ship Next Day Air. Scorable labels have the word “Scorable” in the name. KDE:OAA:DSR: 2/6/2012

94. 94 Things to note on Nonscorable Labels: Address: Nonscorable materials have a Cedar Rapids address. Shipping Method: Nonscorable materials ship Ground. Nonscorable labels have the word “Nonscorable” in the name. KDE:OAA:DSR: 2/6/2012

95. 95 UPS is scheduled to pick up materials: Scorable*: 7 days after the five day testing window closes Nonscorable*: 9 days after the five day testing window closes *Please note: Contact UPS to arrange pickup of test materials. KDE:OAA:DSR: 2/6/2012

96. 96KDE:OAA:DSR: 2/6/2012

97. 97 KDE:OAA:DSR: 2/6/2012

98.  Hours of Operation: 7:00 am- 8:30 pm ET  Contact Number: 888-437-1430  E-mail address: kyhelp@support.pearson.com 98 KDE:OAA:DSR: 2/6/2012