1. A ssessment of S kills and K nowledge 3-8 Newark Public Schools School Test Coordinator Training April 2010

2.  Welcome  Calendar of Events  Test Highlights  Test Administration  Who Must be Tested  Staff Responsibilities  Before Testing  During Testing  After Testing  Test Materials  Q & A

3. Apr 14, 15 Apr 14, 15NJASK 5,6,7,8 Test materials delivered to schools Apr 21Last day to order additional materials ASK 7, 8 Apr 27 -28ASK 7, 8 Regular testing (LAL1, LAL2) Apr 29ASK 7 Regular testing Math Day 1 ASK 8 Regular testing Math Apr 30ASK 7 Regular testing Math Day 2 ASK 8 Regular testing Science Apr 30, May 3 Apr 30, May 3 ASK 7, 8 Return ALL Completed Answer Folders to OPET (Friday by 4 pm, Monday by noon) May 3-6ASK 7, 8 Make-Up Testing (FLEXIBLE) May 7, 10ASK 7, 8 Return ALL Remaining Answer Folders to OPET (Friday by 4 pm, Monday by noon) May 10 ASK 7, 8 Test Booklets picked up by Motor Pool

4. May 3-4 ASK 5, 6 Regular testing (LAL1, LAL2) May 5-6 ASK 5, 6 Regular testing (M1, M2) May 7, 10 ASK 5, 6 Return ALL Completed Answer Folders to OPET (Friday by 4 pm, Monday by noon) May 10-13 ASK 5, 6 Make-Up Testing (FLEXIBLE) May 14,17 ASK 5, 6 Return ALL Remaining Answer Folders to OPET (Friday by 4 pm, Monday by noon) May 17ASK 5, 6 Test Booklets picked up by Motor Pool

5. Apr 26, 27 NJASK 3,4 Test materials delivered to schools May 10-11 ASK 3, 4 Regular testing (LAL1, LAL2) May 12-13 ASK 3, 4 Regular testing (M1, M2) May 14 ASK 4 Regular testing Science May 14, 17 ASK 3, 4 Return ALL Completed Test Booklets to OPET (Friday by 4 pm, Monday by noon) May 14-21 ASK 3,4 Make-Up Testing (ASK3 4/14-20; ASK4 4/17-21) May 21, 24 ASK 3,4 Return ALL Remaining Test Booklets to OPET (Friday by 4 pm, Monday by noon)

6. Inclement Weather & Emergency School Closings  DELAYED OPENING: test ONLY if entire section can be administered before lunch break.  FAX IRREGULARITY REPORT to OPET with the following information: - Reason for delay or cancellation, - Date & section of delayed or cancelled testing, and - Revised testing schedule.  PROCEED WITH REMAINING TESTING SCHEDULE as planned.  RESCHEDULE CANCELLED TEST SECTION to occur the FIRST available non-testing day. Calendar of Events

7. Test Highlights

8. LAL Day 1 LAL Day 2 ASK 7,8 Administration Time Language Arts Literacy Section 36 MULTIPLE CHOICE 4 OPEN ENDED 2 WRITING TASKS FIELD TEST COMPONENT Item Type Time 1 HR, 45 MIN 2 HRsor 2 HRS, 15 MIN 2 HRsor 2 HRS, 15 MIN Divided Between

9. Math Day 1 Section 42 MULTIPLE CHOICE 10 SHORT CONSTRUCTED RESPONSE 5 EXTENDED CONSTRUCTED RESPONSE (Includes Field Test) Item TypeTime 1 HR, 4 MIN 1 HR, 9 MIN Math Day 2 Math Day 1 42 MULTIPLE CHOICE 10 SHORT CONSTRUCTED RESPONSE 5 EXTENDED CONSTRUCTED RESPONSE (Includes Field test) 2 HRS, 13 MIN ASK 7 ASK 8 Divided Between ASK 7,8 Administration Time Mathematics

10. ScienceScience Section 63 MULTIPLE CHOICE 3 OPEN ENDED (Includes Field Test) Item Type Time 2 HRS NOT The Periodic Table of Elements is NOT in the Test Booklets. At the time of the Science test, the Periodic Table of Elements must be distributed to students. ASK 8 Administration Time Science

11. LAL Day 1 LAL Day 2 Section 31 MULTIPLE CHOICE 3 OPEN ENDED 2 WRITING TASKS FIELD TEST COMPONENT Item Type Time 1 HR, 30 MIN LAL Day 1 LAL Day 2 36 MULTIPLE CHOICE 4 OPEN ENDED 2 WRITING TASKS FIELD TEST COMPONENT 1 HR, 45 MIN 2 HRsor 2 HRS, 15 MIN Divided Between ASK 5 ASK 6 Divided Between ASK 5,6 Administration Time Language Arts Literacy

12. Math Day 1 Math Day 2 ASK 5-6 Section Administration Time Mathematics Section 43 MULTIPLE CHOICE 10 SHORT CONSTRUCTED RESPONSE 5 EXTENDED CONSTRUCTED RESPONSE (Includes Field Test) Item Type Time 1 HR, 8 MIN Divided Between ASK 5 ASK 6 Math Day 1 Math Day 2 42 MULTIPLE CHOICE 10 SHORT CONSTRUCTED RESPONSE 5 EXTENDED CONSTRUCTED RESPONSE (Includes Field Test) 1 HR, 4 MIN 1 HR, 9 MIN Divided Between

13. LAL Day 1 LAL Day 2 Section 18 MULTIPLE CHOICE 3 OPEN ENDED 2 WRITING TASKS FIELD TEST COMPONENT Item Type Time 1 HR, 30 MIN LAL Day 1 LAL Day 2 27 MULTIPLE CHOICE 3 OPEN ENDED 2 WRITING TASKS FIELD TEST COMPONENT 1 HR, 30 MIN Divided Between ASK 3 ASK ASK 4 Divided Between ASK 3,4 Administration Time Language Arts Literacy

14. Math Day 1 Section 43 MULTIPLE CHOICE 8 SHORT CONSTRUCTED RESPONSE 4 EXTENDED CONSTRUCTED RESPONSE (Includes Field test) Item TypeTime 1 HR, 3 MIN 1 HR, 8 MIN Math Day 2 ASK 3, 4 Divided Between ASK 3,4 Administration Time Mathematics

15. Science Section 43 MULTIPLE CHOICE 3 OPEN ENDED (Includes Field Test) Item Type Time 1 HR ASK 4 Administration Time Science

16. Who must be tested?

17. All public school students in New Jersey, including: - General Education - Limited English Proficient (except LEP <1 Year English Version LAL) - Special Education (unless APA) - Retained Students

18. (Non-Spanish Speaking) Limited English Proficient Students (Non-Spanish Speaking)  All LEP students must take the test, with ONE exception: LEP students taking English Version of test who have been in the US for less than 1 year (enrolled after 7/1/09) are EXEMPT from LAL ONLY  LEP students who are exempt from LAL still have to take the Math (ASK 3-8) and Science (ASK 4, ASK 8).  You MUST provide one or more of the following accommodations: –Additional time - 150% of the regular administration time. –Translate directions ONLY into the student’s native language. –Use of Word-for-Word BILINGUAL TRANSLATION Dictionary, preferably one normally used by the student as part of the instructional program.  You MUST test LEP students in rooms SEPARATE from general education students.  FORMER LEP students are NOT permitted LEP accommodations. Translation of passages, items, prompts, and tasks are NOT permitted. Extra time is added to EACH individually timed part: 40 min Part = 60 min Part.

19. Temporary / Emergency Section 504 Plan  Sprained broken  Sprained or broken arm (etc.) prior to test: prepare a temporary/emergency Section 504 Plan. test modifications & accommodations Appendix A Coordinator Manual.  Students allowed to receive test modifications & accommodations described in Appendix A of the Test Coordinator Manual. must  Modifications & accommodations (extra time, scribe, computer, etc.) must be included in Section 504 Plan.  504 SE/504 ACCOMM  504 and SE/504 ACCOMM bubbles must be gridded. Test Highlights

20.  All Special Education students who are NOT taking the ASK 3-8 MUST take the Alternate Proficiency Assessment [APA].  The APA is available in Mathematics, Language Arts Literacy, and Science (Grades 4, 8).

21. APPENDIX A APPENDIX A Acceptable Accommodations or Modifications 4 codes There are 4 codes to identify test accommodations:

22. Test Highlights  Contact OPET immediately if you need LP or Braille materials. SHRINK WRAPPED KIT  LP & Braille materials are shipped with regular materials but in SHRINK WRAPPED KIT.  Kit includes SUPPLEMENTAL INSTRUCTIONS & OMITTED ITEMS LIST that MUST be used.  SUPPLEMENTAL INSTRUCTIONS MUST be reviewed PRIOR to testing.  LP & Braille tests MAY NOT be the same as rest of school. THEREFORE, ONLY use LP & Braille kit materials provided.  All responses must be TRANSCRIBED to a REGULAR ANSWER FOLDER.

23. Staff Responsibilities

24. 4 Key Roles School Test Coordinator – Provides oversight for the test administration in school building Chief Examiner – Administers regular and make-up tests for assigned students Proctor – Assists the Chief Examiner in the administration of regular and make-up tests for assigned students Hall Monitor – Maintains the integrity of the physical environment near testing sites EVERYONE involved in testing is responsible for maintaining test security. EVERYONE involved in testing is responsible for maintaining test security.

25. Test Security school’s responsibility  Security is the district and school’s responsibility.  NO  NO district personnel may discuss, read or review the test booklets or student responses in the answer folders before, during, or after the test administration.  Absolutely NO  Absolutely NO copying of test booklet or other secure materials. breaches  Security breaches may have: –Financial consequences for the school, –Professional consequences for staff, and –Disciplinary consequences for students.

26. SStudents should be w ww well spaced, each with ample surface area. AAAAssigned Seating. GGGGood lighting & ventilation. CCCClock & chart to display remaining time. KKeep testing site doors O OO OPEN during testing. Doors may be closed only to read directions or during breaks. MMonitors t tt to keep hallways quiet & testing rooms undisturbed. Testing Sites

27. Our School’s Security Plan  Turnkey Training  Storage of Secure Materials  Delivery Problems  Missing Test Booklets  Chain of Command  Sick Student  Disruptive Student  Fire / Emergency Procedures  Inclement Weather

28. Training Staff: Test Security Form ALL school staff trained by STCs MUST sign this form.

29. Before Testing

30. Chief Examiner Responsibilities student rostersReceive student rosters, room and seating arrangements from school test coordinator. Count all test booklets received from the STC and verify the sequence of test booklet numbers before signing the School Security Checklist. Ensure that all required test materials and supplies have been provided by STC. student rosterDocument attendance using student roster provided by STC. Alert STC to any corrections needed to the Pre-ID labels. Make all necessary announcements to students concerning the test administration.

31. 4-27-10 7:15 Mary Neal Caren Verde 4-27-10 11:30 Caren Verde 4-27-10 11:30 Caren Verde Vice Principal 4/27/10 973.111.1111 2009 This procedure will be repeated for each day of Regular Testing. This procedure will be repeated for each day of Regular Testing. STC will use the School Security Checklist to track the exchange of test materials on each day of testing.

32. List name of every student who will be testing in alphabetical order. ALL Indicate ALL Demographic Info (Downloaded from Jinfonet) Indicate student attendance for each testing day. Enter a “1” if a student is absent. After testing, all Student Rosters returned to Coordinator. A copy is also sent to OPET. NJ ASK STUDENT ROSTER

33. Proctor Responsibilities Ensure that the room is arranged appropriately for testing. Rooms set up for cooperative learning should be re-arranged before testing. Clear memories on calculators and remove instruction manuals if needed. ancillaryAssist the Chief Examiner in distributing ancillary materials (NOT TEST BOOKLETS) such as pencils, sharpener, calculators, rulers, and erasers to students. Ensure that book bags are neither visible nor accessible to students during the test administration. Collect cell phones or other non-authorized electronic devices from students.

34. Hall Monitor Responsibilities Assist the STC, if necessary, in posting Class Rosters outside rooms that will be used for testing. Assure that all testing rooms and entry and exit doors near testing sites have “Do Not Disturb” signs.

35. Before Testing Class Door Class Door Rosters are signs. ONLY They are ONLY for posting within school

36. DURING TESTING

37. Chief Examiner Responsibilities If necessary, direct students in gridding student information on answer folders. Distribute test booklets one by one to each student. Maintain security during the test administration. Chief Examiners should be present in assigned rooms for the entirety of a test session. Enforce testing time requirements and clearly display the countdown of remaining testing time. Notify STC IMMEDIATELY of any missing test booklets and used answer folders, and keeps students in the testing room until the school coordinator releases students. Provide all applicable test modifications and accommodations.

38. Proctor Responsibilities Walk around the room when students are gridding Test Booklet Number and Form version information on Answer Folders to ensure data is correctly bubbled. Assist Chief Examiner in ensuring that each student receives only 1 test booklet. Ensure that students break the seal only for the section that is being administered. test directionsAnswer student questions related to the test directions. Watch for students who might make extraneous marks or do figuring on the answer folders.

39. Chief Examiner & Proctor Responsibilities Ensure that students are working in the correct test booklet section and answer folder section by observing the symbols at the top of each test booklet and answer folder page. Refrain from coaching or providing any assistance to students other than the directions outlined in the Examiner Manual. Be positioned at different points in the room while the test is being administered.

40. Hall Monitor Responsibilities Ensure that halls outside of testing rooms remain quiet. Ensure that students and staff not involved in SPA or HSPA do not enter testing sites during the administration of the assessments. Escort students to restrooms throughout testing, including specified breaks. Provide temporary relief for proctors who escort students out of testing rooms for restroom breaks or emergencies.

41. Test Materials

42. Student Provisions for Math/LAL/Science Sections must Students must be provided with: - Math Reference Sheets - Math Manipulatives - Calculators - Blank graph, grid and/or scratch paper - Writer’s Checklist

43. Students in Grades 5-8 must have a Math Reference Sheet during testing. Overage may be used for instruction AFTER testing. Students in Grades 3-7 must have a Math Manipulative Sheet during testing. Students in Grades 3-7 must have a Math Manipulative Sheet during testing. NJ ASK 7 Mathematics Reference Sheet

44. Before Testing MUST  Schools MUST provide students with calculators. MAY  Student MAY use own calculator. MUST  Examiners MUST have extra calculators.  BEST  BEST calculator for a student to use is the calculator which the student uses every day.  ALL  ALL calculators must have minimum acceptable functions.  REMOVE  REMOVE instructional manuals & function reference sheets before testing. MUST  Memories & programs MUST be cleared before & after testing.

45.  Algebraic Logic  Algebraic Logic – automatically follows standard order of mathematical operations.  Memory  Memory – at least one memory cell.  Clearing  Clearing Mechanism.  Students do not need graphing calculators.

46.  3 rd and 4 th Grade – ability to add, subtract, multiply and divide  5 th and 6 th Grade – ability to manipulate fractions without converting to decimals  7 th Grade – ability to find whole number powers of real numbers  8 th Grade – ability to do powers and roots of any degree

48. Students MUST have a new checklist for each day of testing. Students MUST have a new checklist for each day of testing. Overage may be used for instruction AFTER testing.

50. For students with no Pre-ID Label ID, start on left with SASI ID. For students with no Pre-ID Label ID, start on left with SASI ID. If there is no label, fill in all items. 3 0 0 5 4 6 New code for medical emergencies (ME) New code for homeless (H) There are no ODP or ORP bubbles. Filling in Sending Site is the only indication of ODP or ORP. If Pre-ID Label is correct, then no additional gridding required. If it is incorrect, make corrections. If it is missing, grid everything. If Pre-ID Label is correct, then no additional gridding required. If it is incorrect, make corrections. If it is missing, grid everything.

51. Training Staff: Confidentiality Form ALL school staff who will be assigned a test booklet to read items aloud or to serve as an educational interpreter MUST sign this form.

52. Student Becomes Ill While Taking the Test 1.The examiner must contact the STC; the STC must contact the DTC. The DTC will contact all other necessary state and county representatives. 2.Transcribe work from the soiled answer folder to a new answer folder. V1 - If the child is not going to complete the test section during make-up testing, a V1 should be bubbled on the new booklet or answer folder. - If the child is going to continue during make-up testing, he/she will continue in a new booklet or answer folder. 3.The soiled booklet must be placed in a plastic bag for security and health related purposes. 4.The STC must complete an Irregularity Report. 5.The STC and the DTC must make arrangements to destroy the soiled materials within 24 hours of the incident. 6.The Chief School Administrator, DTC, and STC must sign a statement of assurance on official school letterhead documenting the following: security/booklet number, grade, subject, time and date of destruction of the soiled and/or biologically unsafe testing material(s).

54. 7 Cook G reg 6 4 5 7 8 3 8 9 4 0 0 5 2 6 X X X Took Braille version 1 Clark Bruce 6 4 5 7 9 8 6 3 1 0 0 2 5 4 X 35 & 36 reversed 9 Raymonds Rose 8 5 2 3 6 9 0 0 6 4 5 7 1 5 X Student became ill during test If anything goes wrong, fill out an irregularity report. 973 - 705 - 3800 Newark GW Carver Tonisha Bacon 4 30 10 13 3570 435 X Spring 2009 NJASK

55. AFTER TESTING

56. Chief Examiner Responsibilities Collect all test booklets individually from students. Inspect test booklets to ensure that all answer folders have been removed. Ensure that every student has gridded in grade, TB number and form on the answer folders. Transcribe responses onto answer folders for students who require this modification. Not Present Regular”Grid “Not Present Regular” on Answer Folders of students absent during regular test administration. Also, grid voids, if necessary. Test booklets must be returned in numerical order.Return ALL testing materials, including student rosters and irregularity reports, to STC immediately after testing each morning. Test booklets must be returned in numerical order.

57. Proctor & Hall Monitor Responsibilities Proctors Assist in the collection of ancillary materials: reference sheets, scratch paper, calculators. Hall Monitors Ensures that no one - students or staff - leave a testing site until the Chief Examiner has accounted for all test booklets.

58.  ALWAYS  ALWAYS assign seats and leave ample s[ace between students. No two students should be seated next to one another. Move chairs as deemed necessary.  ALWAYS  ALWAYS make sure that blackboard and bulletin boards contain NO RELATED INFORMATION.  ALWAYS  ALWAYS report promptly to your assigned test site.  ALWAYS  ALWAYS walk around the test site to make sure instructions are being followed.  ALWAYS answer student questions related to test directions.

59.  Never read a newspaper, grade papers, use cell phone or engage in any activity other than observing students while test is being administered.  Never allow cell phones to be in student’s possession. They are to be turned off and collected before testing.  Never permit food or beverages in the test site.  Never allow students to use unauthorized reference materials.  Never allow students to use pen.  Never instruct students to pass test booklets up an aisle/row.  Never allow students to make extraneous marks on the answer folders.  Never allow bookbags, purses, jackets, etc to be near students’ desks.  Never read or review a test booklet. Its contents are secure material and must remain confidential to preserve the validity of the test.