1. AmeriCorps in Times of Disaster AmeriCorps Conference July 23, 2015 1

2. Table of Contents. Welcome, Agenda Review Part 1: Continuity of Operations Plan Part 2: What does AmeriCorps look like in a disaster response? How AmeriCorps Responds Part 3: CaliforniaVolunteers Vision for AmeriCorps in Disaster Questions Closing Comments 2

3. Part 1 Continuity of Operations Plan 3

4. Do You need a Disaster Plan? Yes, even if you will not “activate” during or after a disaster, your program and its staff or members will need: –A consistent way to evaluate the situation –Close down –Communicate risk –Decide when to reopen –Identify what information or resources to offer members or the public. 4

5. How Do You Get Started? Write a Disaster Mission Statement –it will help you and your program to clearly define the main elements of your disaster mission and roles which may be different from or in addition to your regular mission statement 5

6. Writing A Disaster Mission Statement Who is involved? –Who are we? –Who are we serving? What the program will do When the activities will take place Where the activities will take place 6

7. What Kind of Disaster Plan Do We Need? 7

8. How Do You Continue to Provide Services? Get members/clients/staff prepared Create Partnerships Pre-disaster Know the resources you have and need Plan for missing resources – how to adapt Know your legal obligations for care, if any Persons with disabilities and others with access & functional needs 8

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10. COOP – General Information 1 Personnel responsible for COOP are identified 2 Organization has a mission statement 3 Normal day-to-day operations, activities, and services are defined 4 Disaster mission and services are defined 5 Critical (Essential) activities are identified and prioritized 6 Hazards and impacts on operations and facilities are identified 10

11. A Emergency Activation and Decision Making 1 Key functional personnel and their roles are identified 2 Authority for key actions are defined 3 Conditions, process and delegated authority are identified 4 Order of succession for key functional roles is identified 5 Limitations on delegated authority are identified 6 Other organizations with whom the organization has commitments or MOUs are identified 11

12. B Emergency Management Procedures 1 Primary and alternate facilities are identified 2 Contact information for all organization personnel has been compiled 3 A staff emergency communications procedure has been developed 4 Emergency evacuation and or shelter-in-place plans are in place for all facilities 5 Responsibility for updating and maintaining emergency plans are identified 6 An emergency evacuation team and responsibilities are identified 7 Emergency evacuation team members are identified 8 Crisis intervention counseling resources identified 12

13. CManagement of Operations 1 Vital resources and systems for each critical activity are identified 2 Risks to vital resources and associated protection methods are identified 3 Personnel required to carry out critical activities are identified. 4 Records required to carry out critical activities are identified 5 Risks to vital records and associated protection methods are identified 6 Primary and alternate communications systems are identified 7 Client emergency communications process is in place 13

14. D Concept of Operations 1 Procedures for carrying out operational activities are identified 2 Training on and exercises of the COOP are conducted 14

15. E Disaster of Relief Services 1 Disaster services to be provided by the organization are identified 2 Resources necessary to provide those services are identified 3 Alternate means of providing those services are identified 4 Unique/rare skills / resources of the organization have been identified 15

16. F Business Resumption/Recovery 1 Insurance carrier and coverage are identified 2 Business resumption requirements are identified 3 Organization role in long term community recovery is identified 4 Relationships with emergency organization are identified 16

17. Table of Contents. Welcome, Agenda Review Part 1: Continuity of Operations Plan Part 2: What does AmeriCorps look like in a disaster response? How AmeriCorps Responds Part 3: CaliforniaVolunteers Vision for AmeriCorps in Disaster Questions Closing Comments 17

18. Part 2 What does AmeriCorps look like in disaster response? 18

19. AmeriCorps in Disaster 19

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22. Potential Disaster Tasks 1.Individual Assistance 2.Public Assistance 3.Volunteer and Donations Management 4.Community Outreach 5.Capacity Building 22

23. Individual Assistance Debris removal Homeowner assistance and casework Support for Mass Care: Sheltering and feeding Direct Service: Mucking and Gutting; Debris clean-up; Emergency Roof Tarping; Emergency Home Repair; Mold Suppression; Hazard Tree Removal/Chainsaw; Minor home repair Health and Wellness Checks 23

24. Public Assistance Critical Debris Removal Flood Fighting Dispatch and Tracking of donated equipment Park and public lands restoration 24

25. Volunteer and Donations Management Volunteer Reception Center: Establish and Manage Operations; Database management; Damage Assessments; Track Volunteer Hours 25

26. Volunteer and Donations Management Field Leadership for Volunteer Engagement: Deliver training in safety and tasks; support volunteer housing/logistics Donations: Warehouse support; points of distribution and donations tracking 26

27. Community Outreach Damage and Other Needs Assessment; Support to Call Centers Client Intake and Tracking Public Situational Awareness Case Management Support for Multi-Agency Resource Centers Transportation Canvassing 27

28. Capacity Building Support to Emergency Management Support to VOAD and COADs Long Term Recovery Committee Inter-agency Facilitation Surge Capacity for Staffing 28

29. Table of Contents. Welcome, Agenda Review Part 1: Continuity of Operations Plan Part 2: What does AmeriCorps look like in a disaster response? How AmeriCorps Responds Part 3: CaliforniaVolunteers Vision for AmeriCorps in Disaster Questions Closing Comments 29

30. How AmeriCorps Responds 30

31. No Disaster Response AmeriCorps program does not engage in disaster response 31

32. Local Emergency AmeriCorps members can be requested by the county or city (to the state level) and deployed to assist with disaster response upon approval by the State Commission. AmeriCorps members would simply be performing disaster services temporarily through their existing grant. A Cooperative Agreement with CNCS is not required for this type of response 32

33. Local Request Process 33

34. State Proclaimed Emergency AmeriCorps members can be deployed to assist with the disaster response through a state level request upon approval by the State Commission and CNCS Programs and Grants AmeriCorps members would simply be performing disaster services temporarily through their existing grant Travel, lodging or per diem would be reimbursed by the Commission or state approving the response A Cooperative Agreement with CNCS is not required for this type of response 34

35. State Request Process 35

36. Federally Declared Emergency AmeriCorps members from a program with a Cooperative Agreement would be mobilized by CNCS in response to a state request When issued a Federal Mission Assignment, their travel, lodging, and per diem would be reimbursed through the mission assignment and CNCS A Cooperative Agreement is required for every AmeriCorps Program mobilized under a Federal Mission Assignment 36

37. Federal Request Process 37

38. Things to Consider AmeriCorps program responds on own –Member hours will be dedicated to disaster response –Impact on program clients –Cost of responding Travel/Lodging/Meals paid by program 38

39. Table of Contents. Welcome, Agenda Review Part 1: Continuity of Operations Plan Part 2: What does AmeriCorps look like in a disaster response? How AmeriCorps Responds Part 3: CaliforniaVolunteers Vision for AmeriCorps in Disaster Questions Closing Comments 39

40. Part 3 CaliforniaVolunteers Vision for AmeriCorps in Disaster 40

41. Train every AmeriCorps member in Community Emergency Response Team (CERT) 41

42. Create a Corps that pulls from the current AmeriCorps grantees. Members will have additional training and be deployable. Support CV in disaster response for volunteer coordination and donations management. 42

43. Develop a separate AmeriCorps 24/7 disaster program disaster relief, environmental conservation, and volunteer mobilization 43

44. Disaster Work Group Propose convening an AmeriCorps working group to vet ideas and develop a coordinated strategy –Check in with the field to identify ideas, needs –Identify required funding $ –Develop necessary partnerships to carry out the vision 44

45. Questions? 45

46. Contact Eddie Aguero AmeriCorps Specialist CaliforniaVolunteers eddie.aguero@cv.ca.gov (916) 322-2213 46