1. American Chemical Society WELCOME TO THE ACS LEADERSHIP INSTITUTE: LOCAL SECTION TRACK Lee Latimer California Local Section Chair, ACS Committee on Local Section Activities

2. You said it, We heard it, Let’s do it! ACS Strategic Plan for 2012 and Beyond American Chemical Society

3. ACS Vision, Mission, and Core Values Passion for chemistry in the broadest sense –Research –Education –Innovation –Solutions Focus on members –Service to members –Volunteer contributions American Chemical Society 3 Professionalism −Integrity and transparency −High standards Diversity and inclusion −Diverse community of highly- skilled chemistry professionals −Advancement of chemistry as a global multidisciplinary science Vision: Improving people’s lives through the transforming power of chemistry Mission: Advance the broader chemistry enterprise, and its practitioners, for the benefit of Earth and its people Core Values:

4. American Chemical Society 4 ACS Goals ACS is a Congressionally chartered not-for-profit 501(c)3 scientific professional society. The Society will remain a strong and sustainable organization, maintain ing adequate financial resources and adhering to financial stewardship principles that will ensure its ability to accomplish ACS goals today and into the future. ACS will marshal our unique resources to: 1.Be the most authoritative, comprehensive, and indispensable provider of chemistry-related information. 2. Empower an inclusive community of members with networks, opportunities, resources, and skills to thrive in the global economy. 3. Foster the development of the most innovative, relevant, and effective chemistry education in the world. 4. Communicate chemistry’s vital role in addressing the world’s challenges to the public and policymakers.

5. ACS Local Sections: We are EVERYWHERE 187 ACS Local Sections Small: 55Medium Large: 23 Medium Small: 46Large: 13 Medium: 42Very Large: 8

6. Committee on Local Section Activities What: A Standing Committee of the Council –20 full committee members –6 associate members Role: Assist, nurture, inspire, support and recognize Local Sections –Help local sections to be all they want to be –Process/Design Annual Reports and assist with mining the data –Stimulate LS programs and initiatives –Address general development needs –Train new leaders –ChemLuminary Awards

7. Support for Local Sections John Gavenonis, Subcommittee Chair, Alliances and Partnerships, johngav@comcast.net Mitchell Bruce, Subcommittee Chair, Technology Tools and Operations, mitchell_bruce@umit.maine.edu Tom Beattie, Subcommittee Chair, Local Section Assistance and Development, beattietr@aol.com Lee Latimer, Chair, LHLatimer@mindspring.com Carol Libby, Subcommittee Chair, Grants and Awards, cblibby@cs.moravian.edu Committee on Local Section Activities

8. Member Communities Group American Chemical Society 8 Management Team

9. Member Communities Group Cheryl Brown c_brown@acs.org Mikal Ankrah m_ankrah@acs.org Farai Tsokodayi f_tsokodayi@acs.org Alvin Collins, a_collins@acs.org Laura Melohn, l_melohn@acs.org Aviva Westheim a_westheim@acs.org Robin Green r_green@acs.org Alan Brylawski a_brylawski@acs.org

10. Member Communities Group American Chemical Society 10 Carol Payton, c_payton@acs.org Samuel Toba, s_toba@acs.org Chris McCarthy, c_mccarthy@acs.org Tanya Fogg, t_fogg@acs.org Richard Love r_love@acs.org Kate Sellar k_sellar@acs.org John Christensen j_christensen@acs.org Brittany Vesce b_vesce@acs.org

11. LSAC Strategic Planning - “Helping Local Sections Be All They Want to Be” 2011 LSAC Focus –International Year of Chemistry 2012 LSAC Foci –Advocacy: Local and Government; LS Government Affairs Committees –Community Building: Local Section Partnership Project; Science Cafés 2013 TBA (2012 Executive Committee to determine)

12. 2012 Leadership Institute Goals The goal of the 2012 Leadership Institute is to support and enhance the creation of ACS leaders. Attendees will have the opportunity to: Learn the responsibilities of a new volunteer role; Share best practices; Develop leadership and management skills; and Engage with other attendees to foster new peer-to-peer networks.

13. 2012 Local Section Track Goals Provide local section chair-elects and leaders with –tools to be successful in their leadership role –examples of projects that work and time to develop initial plans for programs –a forum for local section officers to connect with ACS volunteers from their neighboring local sections –a venue to discuss and address their common concerns and successes –networking opportunities for section leaders to identify and evaluate best practices from other section leaders and ACS staff. –practice planning events and something to take home

14. ACS Resource Fair Meet the ACS Board of Directors ACS Network Get Involved/Stay Involved Chemistry Ambassadors eRosters Annual Reporting International Activities Office ACS Professional Education ACS Secretary’s Office/Strategic Plan Career Management and Development Education Division Saturday, 5:30 – 7:30 pm, Texas Ballroom Foyer

15. Tools and Resources for Success! Tom Beattie San Diego Local Section Chair, LSAC Subcommittee on Local Section Assistance and Development American Chemical Society

16. “NUTS AND BOLTS” FOR LEADING YOUR SECTION Every section is different based on size, location, institutions, resources, etc. offers opportunities for uniqueness Successful sections share common characteristics focus on members, students, community devise programs for each cohort have strong, shared infrastructure

17. SECTION CHAIR IS A MANAGER Good training for running a research group managing a lab leading a department operating a company being governor or president Surrounding yourself with good people creating an executive board using individuals interests and talents fostering a team atmosphere promoting support and back-up

18. KEY ELEMENTS Executive Board –chair, chair-elect, secretary, treasurer, committee chairs, councilors, alternate councilors, member-at-large (or as defined in your Bylaws) Budgeting –annual and long-term Elections –every fall, results in by December 1 to the ACS Secretary’s Office Meetings –executive, general, monthly/quarterly Events –CCED, NCW, award dinners, symposia, public outreach Activities –networking, advocacy, student/mentor, picnics Annual report –due February 15 of the following year Succession planning

19. EXECUTIVE BOARD The people you count on Those who vote on key issues Where the ideas come from Long-range planning Critical workers Sources for other volunteers Meet face-to-face, even with distance issues Schedule regular meetings In person, phone teleconference, Skype, Email

20. Executive Board Seasoned section veterans Young section members Academics, industrials, government-based, consultants, and others Seniors and retirees Underrepresented groups Persons from other organizations Former section officers

21. BUDGETING Annual budget is very useful Identifies income and expenses Indicates what is needed to implement a program Indicates what is needed to run the section Helps to ensure that the minimum treasury requirements are met

22. Budgeting - Income Annual allotment (after Annual Report is submitted) Voluntary local section dues Councilor reimbursement Grants Sponsorships General for year Specific for an event Shared costs with other groups Donations Interest on bank accounts or investments

23. Budgeting - Expenses Agreed upon by executive board Initially negotiable Direction to take –Community activity –Member activity –Student activity Modifiable later in the year -- with proper justification Free food without purpose usually is not wise

24. ELECTIONS Nominations and Elections Committee Critical to have willing candidates Must be open to all Biographies of candidates By mail or electronic (check Bylaws) Bylaws need to be consistent

25. Elections Turnout is not always sterling Every member needs opportunity to vote Succession plan helps here Use personal contact – Emails, general notices, don’t work well

26. MEETINGS Choices –monthly, quarterly? –with dinner? –at restaurant with charge? –snacks paid for by section? –at local university? –partner with other organizations? Talks –technical, general science, pop science, non-science? –subgroups ACS Resources for Meetings –ACS Online Speaker Directory –ACS Webinars (Thursdays) –LSAC-sponsored grants –National Meeting Recorded Content Your section uniqueness is important here

27. Meetings Convenience is critical Consider travel time Realize travel convenience Parking counts heavily Spread meeting locations around Same program in different locations Find something through the year to suit each member’s tastes What worked earlier?

28. ONLINE SPEAKER DIRECTORY ~ 80 Currently enrolled Speakers are vetted Topics of all kinds Geographical diversity Your section works out details Your section pays expenses (reimbursements available from ACS in 2012) You can share costs with other sections

29. ACS WEBINARS Live on Thursdays at 2 pm Eastern time Archived after ~ 2 weeks for anytime use Interesting and expert speakers Broad diversity of topics Topics not taught in undergrad or graduate curricula Could be broadcasted at bag lunch meetings at schools

30. National Meeting Recorded Content Approximately 500 selected talks from ACS national meetings are made available Opportunity to share content from top speakers with your section at no cost American Chemical Society 30

31. LSAC GRANTS Innovative project grants (IPG) –Up to $3000 –One per year per section –Easy application and follow-up report –New to your section –Hopefully will become repeated within your section –Lots of examples of successful ones

32. LSAC GRANTS For assisting with booking Online Speaker Directory speakers (travel expense reimbursement for 2012 bookings) Science Cafes Specialty grants with a specific focus are typically introduced after Spring national meetings –Mini, Nano or Bridging the Gap

33. EVENTS Annual Meeting (check Bylaws for requirements) Chemists Celebrate Earth Day April 22 nd of each year National Chemistry Week typically end of October Award dinner 50/60 year member lunch Annual symposium with theme Public Outreach Events

34. ACTIVITIES Advocacy Student/member interactions Networking/social events Organized trips –museums –sports events –wine tasting –whale watching

35. ANNUAL REPORT Due February 15 of following year FORMS purpose and use ongoing updates application for ChemLuminary awards ACS is a 503(b) non-profit organization Constructive comments and feedback Promoting best practices

36. SUCCESSION PLANNING Everyone has reason(s) to participate Understand their motivation Building capabilities Finding volunteers Approaching volunteers Cultivating volunteers Keeping volunteers –long and short term

37. SUMMARY – “NUTS AND BOLTS” Executive Board Budgeting Elections Meetings Events Activities Annual report Succession planning

38. American Chemical Society Get Involved, Stay Involved Web Resources and Social Networking for ACS Local Sections Chris McCarthy ACS Staff Member Communities Group

39. American Chemical Society 39 Get Involved, Stay Involved www.acs.org/getinvolved Resources for –Local Sections –Technical Divisions –NCW & CCED Coordinators –Silver Circle –Quick Volunteer Opportunities It’s your one-stop shop for the resources local section and division leaders need to be successful.

40. American Chemical Society 40 What’s Important Now Deadline- driven info, breaking news Logistics Annual reporting Elections/Bylaws Officer Resources (Best practices, officer job descriptions, treasurer’s handbook) Training Webinars Get Involved, Stay Involved www.acs.org/getinvolved Engaging Members Event Planning Communication Tools Member Recruitment and Retention Grants & Awards (IPGs, ChemLuminary, etc.) ACS Network

41. American Chemical Society 41 Promoting Chemistry Community Activities (NCW, CCED) Advocacy for Chemistry (government affairs, public affairs) Local Section Information Committee on Local Section Activities Maps, websites, local section lookup Size categories Get Involved, Stay Involved www.acs.org/getinvolved Leadership Skills ACS Leadership Development System Leadership Institute

42. “What’s Important Now” updates also available via mobile Works on iPhone, Android, and many other smartphones and tablets Updates also available in the Volunteer Support & Engagement group in the ACS Network American Chemical Society 42 Get Involved, Stay Involved www.acs.org/getinvolved

43. A “What’s Important Now” widget is available for local section and technical division websites. Incorporated into all pages on the webs.com service. Can be added to self-hosted pages as well. American Chemical Society 43 Get Involved, Stay Involved www.acs.org/getinvolved

44. Social Networking Tools Facebook –More than 800 Million registered users; 2 nd highest pagerank on the web –Social utility that connects people, to keep up with friends, upload photos, share links and videos. Twitter –300 Million registered users; 10 th highest pagerank on the web –Social networking and microblogging service using instant messaging, SMS or a web interface. (Tweets are 140 characters or less) LinkedIn –120 Million registered users; 16 th highest pagerank on the web –A networking tool to find connections to recommended job candidates, industry experts, and business partners. ACS Network –More than 220,000 registered users –Audience is the chemical community. Great way to conduct local section business. American Chemical Society 44

45. Local Section Presence on Facebook (Pages vs. Groups) Pages: Posts come from Brand vs. Person Posts show up directly on fans’ walls, more public (opportunities for sharing, liking, and commenting) Can add applications; can see extensive analytics Groups: Posts come from Person vs. Group More insular; private. Content only shared in group among members American Chemical Society 45

46. What Makes a Good Post? Keep it short—messages under 100 characters are far more likely to be liked, commented on, and shared. Timing matters—posts on weekdays are more popular than on weekends or weeknights. Questions, especially yes/no or short answer ones, get more traction –The 2012 CCED theme is Rethinking Recycling — It’s Easy to Be Green. Do you recycle at home? Ask for tips—social media users, like anyone, love to share personal experiences and insights. American Chemical Society 46

47. Twitter Basics A “tweet” is a post from an individual twitter account. Tweets starting with “@__” are comments/questions directed to that user –Ex. “@ACS_NCW What is this year’s theme for National Chemistry Week?” A hashtag (#NCW, #ACS_SanDiego, #ChemAmb) is a way of indicating a tweet is related to a particular topic. Using them especially enhances conversations around events. RT – ReTweet, resending another person’s tweet to amplify its message. Twitter can be accessed at twitter.com, via mobile apps, via text messages, or through dashboard tools like TweetDeck or HootSuite. American Chemical Society 47

48. Twitter Use at ACS National Meetings Main account for the ACS National Meeting @ACSNatlMtg posts meeting- related posts. Through print and electronic marketing, encouraged use of hashtags specific to meeting (e.g. #ACSDenver, #ACSSanDiego) Significant growth in 2 ½ years, especially in Denver. American Chemical Society 48 Who’s tweeting? Attendees, presenters, staff, exhibitors, media, local businesses, and people who can’t attend but are interested in the subject matter.

49. Twitter Use at ACS National Meetings Jennifer Maclachlan, of the Northeastern Local Section and Division of Small Chemical Businesses, also know as @pidgirl on Twitter, organized a “tweetup” during the ACS National Meeting in Denver. Twitter allows meeting attendees a way to communicate with each other and plan ad-hoc events. American Chemical Society 49

50. ACS Network American Chemical Society 50 Audience is chemical community Most content is open to all to view. Sign-on is required to participate, but community membership not limited to ACS members Connect and communicate with others in the Network; promote self via personal profile (academic/work history, publications, presentations, etc.) Ability to form and customize groups (public, closed, and hidden). Group collaboration tools include: –Threaded discussions –Document Sharing –Blogging –Ideation Learn more at the ACS Network table in the Resource Fair on Saturday evening.

51. How to Get Started If you’re interested in using social media professionally, try using it personally first to get your feet wet. Don’t spread yourself too thin. Focus your attention on one or two platforms at first. Listen! –Find out where your members are. –Hear what they’re talking about. –See what you can add to the conversation. American Chemical Society 51

52. If You Build a Garden, You Need To Tend To It Social media presences that aren’t active for a couple of weeks seem dormant, more than month seem dead. Answer questions. Just as in real life, ignoring people online is rude. Answer most questions publically— for every person who asks there could be a dozen or more who have the same question but don’t bother posting it. American Chemical Society 52

53. Final Thoughts Social media doesn’t replace other forms of communication with your members. If you already have a presence on Facebook, LinkedIn, or Twitter, let us know. We can help promote it. Not sure where to start? We’re happy to help you brainstorm how to use social media tools to enhance your local section’s programming, community outreach, and other activities. c_mccarthy@acs.org 202-452-2126 @CMcC_ACS American Chemical Society 53

54. American Chemical Society 54 BREAK TIME—RETURN AT 4:30PM VIEW POSTERS SIT BY NEIGHBORING SECTION AFTER THE BREAK Part I (rest of afternoon) a. Mitchell Bruce: FORMS Why it exists? What is it used for? b. Stephanie Watson: FORMS: A walk through events in FORMS c. Mitchell Bruce: Using FORMS to self-nominate for ChemLuminary d. Hands-on Activity I: Great Events; How to use FORMS to capture information about LS events Part II (after dinner) a. Carol Libby: Designing and planning events for your LS b. Hands-on Activity II: Developing an event for your LS Activity

55. American Chemical Society Mitchell Bruce Maine Local Section Chair, LSAC Technology, Tools and Operations Stephanie Watson Maryland Local Section Member, Grants and Awards Subcommittee Planning Effective Events (Part I)

56. American Chemical Society FORMS (Forms Online Reporting Management System) Mitchell Bruce, Maine Local Section Subcommittee Chair, Technology, Tools, and Operations

57. American Chemical Society 57 Introducing FORMS: the Forms Online Reporting Management System FORMS is a web-based tool for a local section to - plan, organize, and report activities throughout the year - submit annual report each year and much more…

58. American Chemical Society 58 Why does FORMS exist? To provide an online program for Annual Report submission by Local Sections and Divisions Annual Reports are required from each Local Section by the ACS Constitution & Bylaws by February 15 th of the following year. The Annual Report must be submitted for a Local Section to receive their annual allotment

59. American Chemical Society 59 What can FORMS be used for? Plan and organize administrative, financial and program functions Help a LS to review, evaluate, and highlight programs Build a LS ‘filing system’ that can be mined by future LS leaders Facilitate the sharing of successful programming Self-nominate for ChemLuminary awards

60. American Chemical Society 60 FORMS Basic Features FORMS Annual Report (has three basic parts) –Administration: collects and stores information about the section’s leadership –Finances: budget and finance info for understanding LS finances –Events: entered individually to capture LS programming Available 365/24/7 year round for planning and recording events Serves as a repository for collecting/distribution LS ‘best practices’ case studies Describing an event will allow for self nomination for all ChemLuminary Awards including Outstanding Performance Awards

61. American Chemical Society 61 FORMS: Events, Events, Events FORMS captures events in an integrated manner – fully describing the operation of each event in detail. This enhances understanding of how an event is planned. This can be valuable to your LS (and perhaps beyond). FORMS provides the essential list of what information is needed for successful planning and good reporting. FORMS now allows events to be copied and pasted. This will allow successful LS events to used as starting points in planning future activities.

62. American Chemical Society 62 FORMS: Other Enhanced Features FORMS has a navigation that is easy to follow. FORMS stores LS data going forward, allowing it to become a blueprint to understand LS operations, financing, and programming. LS leaders will have a comprehensive starting point to build continuity and for recruitment. After the Annual Report (AR) is submitted, FORMS will display feedback from LSAC about the your sections AR. FORMS will also be the place where you can respond to LSAC. This information will be available to the LS leadership. FORMS current technology will permit it to grow in functionality.

63. American Chemical Society 63 Accessing FORMS –www.acs.org/FORMS –Sign in using your ACS ID –Access has been granted to: Local section chairs (2011 & 2012), Chair-elects, Secretaries (2011 & 2012), Treasurers (2011 & 2012), and Councilors Up to 3 additional people may be granted access with the Chair’s approval

64. After logging into FORMS, Homepage opens To get to Events section: choose Annual Report tab

65. From Annual Report page, Events are in second section-2 Click on Add Activity

66. What Goes Into the Event Form? ALL Activities and Events –Section Executive Committee/Organizational Meetings –‘Regular’ Member Meetings –‘Regular’ Outreach Activities (i.e., NCW, Earth Day, Educational Programs) –Special Events (i.e., IPG Projects, Anniversary Programs, Special Outreach) Record for historical reasons –Best Practices (Section/National) Submit for Awards –Answer questions specific to award For Planning and Completed Events

67. Overview Categories Types of Events/Activities Target Audience Indicate event is completed for ChemLuminary Award competition

68. Taking information from article in the Chesapeake Chemist (MD Section Newsletter) and speaking with event organizer Overview- Brief description Indicate categories Frequency If completed

69. Participation and Assistance Support: People Financial Promotion Results

70. Taking information from article in the Chesapeake Chemist (MD Section Newsletter) and speaking with event organizer Participation and Assistance: Support -people and financial Attendance How advertised

71. Evaluation Answer Questions Insert Narratives Indicate Best Practices

72. The participation of members to share the chemistry of winemaking-learning about chemistry in an informal, fun location. This event was also a way to show the public about chemistry in general and the existence of our Section. Advertising early to the Section members and the public using many different formats would help to increase both volunteers and participation. This may be an event to try several times a year--fall and spring to start; may atttract a different crowd each time. Taking information from article in the Chesapeake Chemist (MD Section Newsletter) and speaking with event organizer Evaluation: How successful? How to make it better Best Practices?

73. Supporting Materials Insert Files or Weblinks

74. Supporting Materials: Items appear in the table Edit files and links or delete

75. Changing/Adding File or Weblinks

76. Printing Information

77. American Chemical Society 77 Using FORMS to Self-nominate for ChemLuminary Awards The ChemLuminary Awards honor and recognize ACS members and volunteers for their tremendous efforts on behalf of the Society. FORMS allows self nomination for all ChemLuminary Awards including Outstanding Performance Awards. Let’s take an example of an event you would like to nominate. First, in order to be eligible, the event must be must be complete.

78. American Chemical Society 78 Self-nominate for ChemLuminary Awards To Self-Nominate: On the annual report page, click Add for the ChemLuminary Self-Nomination

79. American Chemical Society 79 Self-nominate for ChemLuminary Awards A list of Awards will appear. For more details, select Show Details.

80. American Chemical Society 80 Self-nominate for ChemLuminary Awards

81. American Chemical Society 81 Self-nominate for ChemLuminary Awards Select the Award: Clicking “Nominate” will bring you to another window with specific questions to fill out.

82. American Chemical Society 82 Self-nominate for ChemLuminary Awards The list of questions are specific for the award selected. Add information as requested. The “Complete Nomination” button will submit your nomination.

83. Group Activity: Filling out an Event Form Each table should select one event from the sample IPGs in your folder Complete an event form using the details in the IPG proposal or final report Discuss the details that should be included—how to parse down the information to make a complete event form What ChemLuminary Award would you nominate your event for? Be prepared to share with the group. American Chemical Society 83

84. American Chemical Society 84 Further details are described in the Local Section User Guide on the Home page of FORMS

85. Questions? User Guides: www.acs.org/getinvolvedwww.acs.org/getinvolved Annual Report User Guide Training and Support Webinars –Actual Webinar –Text transcripts Email:forms@acs.orgforms@acs.org ACS Network: https://communities.acs.org/groups/vse https://communities.acs.org/groups/vse

86. Dinner will be served in Texas Ballroom F-J. Please return to this room by 7:30 PM. When you return, please see either a member of staff or LSAC for your seating assignment for the evening session. You will be grouped based on the activity that you have elected to work on. American Chemical Society 86

87. 87 Before We Start Find Out Who’s at your table? Make Brief Introductions How many years have you been Active in your local section? In a leadership role? Your local section Where is it? What size is it?

88. American Chemical Society Carol Libby Lehigh Valley Local Section Chair, LSAC Subcommittee on Grants and Awards Planning Effective Events Part II

89. 89 EVENTS ACTIVITIES MEETINGS The primary focus for your Local Section Technical knowledge Enhancing career Sharing chemistry with community Big budget item Plan Ahead Delegate

90. 90 What’s up tonight? Yearly event planning Individual event planning Do’s and don’ts Tools Using FORMS for comprehensive event planning Sharing and Q & A Take home

91. 91 Overview of Local Section Events In FORMS

92. 92 Fill in the Event Schedule for your local section for 2012. Add as many details as you can Include new or improved project you would like to plan …..where would it fit in? ___________________ ACS Local Section 2012 Event Schedule Overview of Local Section Events Yearly Events Schedule

93. 93 Yearly Events Schedule Share your Event Schedule with a partner. Discuss what you learned about your local sections. Strengths?Programming opportunities? ___________________ ACS Local Section 2012 Event Schedule

94. 94 Yearly Event Planning Types of Events DO vary type of event Technical Career development Social Outreach Education Advocacy

95. DO consider engaging the participation of Chemists who are…. Early, mid career and senior chemists From industry, academic, government, non traditional career fields From various educational backgrounds Under 35 Women Differently abled? (disabled) Of non-US origin (nationality) Hispanic, African-American, Native American or from other cultures Students (undergrad, grad and post docs) Technicians LGBT (Lesbian, Gay, Bisexual, Transgendered) K-12 Educators Of various socio-economic statuses 95

96. 96 DO Get ACS dates on everyone’s calendars early in year See if there are overscheduled times or lulls that are opportunities Consider varying time of day, day of week Yearly Event Planning Calendar and times

97. 97 DO Consider varying: –geographic locales (analyze section roster by zip code) –venues: college/university/school/industrial site/museum Consider meals and money –Coffee / snack / just cocktails / dinner Consider dietary issues –Religious / vegetarian / vegan Yearly Event Planning Place and style

98. 98 DO Spread the responsibility Match event coordinator’s responsibilities to their interests and management strengths Remember that planning meetings requires officers’ time, too DO NOT Risk volunteer burnout Yearly Event Planning Who is doing what?

99. 99 DO Consider cost to member Coordinate with section’s budget planning Seek partners and other sources of funding Yearly Event Planning Financial Aspects

100. 100 DO Upload your completed Yearly Event Schedule to FORMS Enter each projected 2012 “Activity” into FORMS (2012 Annual Report) Yearly Event Planning Completed

101. 101 Yearly Event Planning Completed

102. 102 Yearly Event Planning Completed

103. 103 Yearly Event Planning Completed

104. 104 Yearly Event Planning Completed

105. 105 What’s up tonight? So far…… ✓ Yearly event planning Individual event planning ✓ Do’s and don’ts ✓ Tools Yearly Events Schedule ✓ Using FORMS for yearly event planning ✓ Sharing and Q & A ✓ Take home

106. 106 Individual Event Planning Brainstorm programming ideas for your table category The idea you came with Share successful programs from your local section Think outside the box …………………….

107. 107 Individual Event Planning r e c o r d 5 b e s t i d e a s

108. 108 Individual Event Planning Project SEED/Olympiad/Education Public Outreach NCW/CCED Section Meetings/Events/Women Chemists/Government Affairs/Awards Professional/Leadership Development/Careers Industry/Joint Meetings Communications/Social Networking

109. 109 Some Ideas for Events… Technical events Social events, possibly family-inclusive Advocacy - Interface with government Public Outreach National Chemistry Week (NCW), October 21-27, 2012 –Chemists Celebrate Earth Day (CCED), April 22, 2012 –Museum demos/activities

110. 110 Some Ideas for Events… Find partners in community groups/institutions General interest speakers: forensics, beverage making, history, environment, new therapies Science Cafes Educational: co-host science fair or poster session Electronic events: webinars, video feeds of meetings ACS Leadership Development courses Section anniversaries Host a regional meeting!!!!

111. 111 Special ACS Funds for Local Section Events Innovative Projects Grants (IPGs), up to $3000, apply by Jan. 31 or June 30 Nano-Grant for Member Retention, $250, apply by March 12, 2012 Leadership Development Mini-Grant, up to $3000, apply by May 15, 2012 Speaker Directory, $400 (travel expense reimbursement) available in 2012 Science Café Mini-grant, $300, apply anytime Local Section Sustainability Programming, sponsored by the Committee on Environmental Improvement, $500, apply anytime

112. 112 Essentials of the Event Planning Process Event Planning Worksheets

113. 113 Essentials of the Event Planning Process

114. 114 Essentials of the Event Planning Process

115. 115 Essentials of the Event Planning Process

116. 116 Develop Your Event Use blank Event Planning Worksheet Work on the event that you had in mind when you came or a new idea Work alone or in group of 2 or 3 at your table ~10 minutes Share Briefly describe event What are the biggest challenges to executing your event? Questions?

117. American Chemical Society 117 If you were to repeat this program, what would you do differently? need better PR need more member volunteers need additional funding sources select a better time of the year to hold the event or program Planning Effective Events Lessons Learned from IPG’s

118. 118 DO Upload your completed Event Planning Worksheet to the Supporting Materials tab of its activity in FORMS event module) Individual Event Plan Completed

119. 119 What we’ve accomplished tonight ✓ Yearly event planning ✓ Individual event planning ✓✓ Do’s and don’ts ✓✓ Tools Yearly Events Schedule Event Planning Worksheet  ACS Resources Get Involved/Stay Involved @ acs.org Peers: LSAC members, local section leaders met here ACS Staff at Member Communities|Department of Volunteer Support

120. 120 What we’ve accomplished tonight ✓ Yearly event planning ✓ Individual event planning ✓✓ Using FORMS for comprehensive event planning ✓✓ Sharing and Q & A ✓✓ Take home

121. American Chemical Society 121 Plan Ahead Delegate Planning Effective Events

122. For more information Carol Libby: cblibby@chem.moravian.edu ACS Staff: olsa@acs.org 122

123. Wrap-up for Friday night American Chemical Society 123

124. Saturday Follow your personal schedule for Saturday. Visit the Resource Fair on Saturday from 5:30—7:30 PM –Meet members of the ACS Board of Directors –Annual Reporting –eRosters –Get Involved/Stay Involved –Professional Education/ACS Short Courses –International Activities –Membership Marketing –Simply Speaking –ACS Secretary’s Office/Strategic Plan American Chemical Society 124

125. Applying Saturday Learning  Engaging and Motivating Volunteers How to recruit the right people How to encourage people to take on an assignment How to give people a rewarding volunteer experience  Collaborating Across Boundaries Gain members’ trust Work with members who are peers or more seasoned volunteers  Developing Communication Strategies Communicate new ideas Communicate with non-chemists Keep others informed  Strategic Planning Setting the direction for your section Helps you to align the goals of your section with those of the ACS Board of Directors  Engaging Colleagues in Dialog Deliver a clear message Understanding the messages’ of others 125

126. Applying Saturday Learning  Coaching and Feedback Providing feedback in a meaningful way Helping people to grow in their role  Fostering Innovation Encouraging innovation Supporting innovation as a leader Help you to tap into your own innovative thinking  Leading Change Guiding others through difficult transitions Getting greater results and efficiency  Leading Without Authority Gaining cooperation from others Motivate your committee A limited number of 100% and 50% scholarships are available for ACS members to take the following courses at the ACS National Meeting in San Diego: –Engaging Colleagues in Dialog (March 25, 1-5pm) –Leading without Authority (March 26, 8am-noon) –Strategic Planning (March 26, 1-5pm) –Leading Change (March 27, 8am-noon) Contact leaders@acs.org to reserve your slot.leaders@acs.org American Chemical Society 126

127. The Home Stretch—Please sit as you were seated on Friday evening. American Chemical Society 127

128. Weekend Summary – Part I Report out from Friday Event Planning Session –Connect key concepts learned during the Saturday courses –Emphasize next steps to being successful with carrying out the event –If there are ways that LSAC can help you with your event, mention that as well. American Chemical Society 128

129. ACS Local Sections—Why Do They Exist? Panel Discussion, Lucy Eubanks, Moderator –Lee Latimer, Chair, LSAC –Tom Beattie, Chair, Subcommittee on Local Section Assistance and Development (LSAD) –Mitchell Bruce, Chair, Subcommittee on Technology, Tools and Operations (TTO) –Carol Libby, Chair, Subcommittee on Grants and Awards (G&A) American Chemical Society 129

130. 130 Special ACS Funds for Local Section Events Innovative Projects Grants (IPGs), up to $3000, apply by Jan. 31 or June 30 Nano-Grant for Member Retention, $250, apply by March 12, 2012 Leadership Development Mini-Grant, up to $3000, apply by May 15, 2012 Speaker Directory, $400 (travel expense reimbursement) available in 2012 Science Café Mini-grant, $300, apply anytime Local Section Sustainability Programming, sponsored by the Committee on Environmental Improvement, $500, apply anytime

131. SUMMARY – “NUTS AND BOLTS” Executive Board Budgeting Elections Meetings Events Activities Annual report Succession planning

132. Some Closing thoughts…… Dates to remember –February 15 Annual Report due, every year –December 1 Election results are due, every year –IPG applications due January 31 and June 30 –Bylaw revisions due ASAP (student members, electronic elections, succession contingencies)

133. Some additional thoughts…. Section management issues…. Structure of Executive Committee (ExCom) Committee vs Activity Running Effective Meetings (online course in Leadership Development System) Survey of members Use of eRosters Electronic elections, meeting announcements, website

134. Some additional thoughts…. Delegation Succession planning Nomination & Elections Finding Volunteers Planning Events Program Committee Long Range Planning Committee

135. Some additional thoughts…. Resources –Previous Chairs and committee chairs –Ideas for events –Financial situation and habits See Annual Reports, records and memories

136. American Chemical Society 136

137. Evaluations –Please complete for every section of the track. –Written comments will help us to improve the sessions for future leaders. –Receive your jump drive of materials after turning in the evaluation. –If you think of other comments after today, email to lsac@acs.org. American Chemical Society 137

138. Thanks Staff! Presenters! Facilitators! You!!